36C78618R0438-0002000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS

ENTERED INTO

PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 08-24 -2018 8438-000007 N/A National Cemetery Administration Contracting Service 75 Barrett Heights Road, Suite 309 Stafford, VA 22556

To all Offerors/Bidders

36C78618R0438

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to:

By 2:00 PM EST, Tuesday 28 August 2018 X The Purpose of Amendment 0002 of the Florence National Cemetery Turf Renovation Project (Ref. RFP No.36C78618R0438) is Twofold. First, to post the answers to the questions from contractors. Secondly, to clarify conflicting clauses that May have caused confusion.

See continuation pages 2-4 for answer and questions & clarification on conflicting clauses.

Responses to the solicitation are due by 2:00 P.M. EST, August 28, 2018.

Henry C. Dukes Contracting Officer 08-24-2018

CONTINUATION PAGE

QUESTIONS AND ANSWERS & CLARIFICATION ON CLAUSES

QUESTION 1:

Here is an excerpt from the solicitation:

B4.3.11 Installed Irrigation System: Ground maintenance personnel will test and demonstrate to the Contractor the irrigation system prior to the start of work in any area. This inspection shall be documented in the weekly work report. The contractor will be responsible for the cost of the water for the irrigation of the turf by installing a water meter or paying water bill invoice submitted by COR. (*Note: If the water system of the cemetery is not functioning properly or insufficient water is not available on-site, contractor must secure other water sources and supply needed water by Water truck or other means at contractors choice and expense.)

It does not appear that it is possible to isolate the section of this irrigation system by meter in order to determine how much water is used to pay for by the contractor. Other than having a working irrigation system, (and it works just fine) there is no realistically feasible way of watering this portion of the cemetery adequately enough to allow the new sod to take root. The best and really only realistic way to do this is to allow the contractor access to the existing irrigation system.

In regards to who pays for the water, ultimately, the contract is going to pay for the water one way or another. In all likelihood it would be less advantageous to the government to have a contractor pay for water because it will be very difficult to estimate how much is needed and what it will cost; therefore, as a contractor this number would have to be estimated quite high, to make certain our costs are covered.

I am asking the Government to consider posting an amendment that allows this contract to use the existing irrigation system at no cost to the contractor.

ANSWER 1:

On prior turf renovation projects, contractors have provided proposals according to the terms of the RFP, specifically, Section B.7 (A), B.7 (B), B.16.7 and B.16.8. I believe the language is and has been consistently the same:

B.7 (A) The Government shall make NO utilities available to the Contractor from existing outlets and supplies. The Contractor may use water at no cost to the government through the irrigation system for establishing turf and maintain plant material at contractor’ expense.

B.7 (B) The Contractor, at Contractor’s expense and in a workmanlike manner satisfactory to the COR, shall install and maintain all necessary temporary connections and distribution lines, and meters required by public utilities. Before final acceptance of the work by the Government, the contractor shall remove all temporary connections, distribution lines, meters and associated appurtenances.

B.16.7 Electricity: In case the Contractor requires electricity while in performance of this contract, the Contractor shall provide and utilize portable generators as necessary to complete the work. If Contractor hookup to Cemetery's electrical distribution system is approved by COR, Contractor is to provide all necessary connections and complete connection work in accordance with NEC requirements, and at no cost to the Government.

B.16.8 Water: The Contractor shall provide and utilize portable water tanks and/or water trucks as necessary to transport water to areas where needed in order to complete the work required by this contract at contractors expense. The Contractor is responsible for making connections to any water supply in accordance with regulations and shall install appropriate meter for monitoring usage if applicable. Contractor shall not obstruct normal traffic flow on adjacent roads while water is being obtained or dispersed.

My recommendations are that the contractor utilize one of three options that have been used in past turf renovation projects:

1. Meter attached to the city’s water outlet – vendor brought in industrial hoses

1. Meter attached to the city’s water outlet – vendor filled water buffalos

1. Vendor supplied his own water & water buffalos

QUESTION 2:

If it is deemed that the contactor must pay for the water, I would like to know what the water bills for the HISTORICAL side of the cemetery were for the months of April, May, June and July of 2018.

ANSWER 2:

I believe that information is proprietary information to the US Government. May I suggest the contractor go to the city’s website to obtain the current volume charge per 1000 gallons: http://www.cityofflorence.com/departments/finance/water/billing.aspx. Meter rentals are available at their office located at 324 West Evans Street, Florence SC and they are open from 8:30 am – 5:00 pm Monday through Friday. They also have a customer service phone number of (843) 665-3155 for inquiries or by email: utilitybilling@cityofflornce.com

CLARIFICATION NOTICE TO ALL CONTRACTORS:

This is a FIRM FIXED PRICED CONTRACT. (Reference B.1.2) Clauses 52.216-18, 19 and 21 (pages 35-36) indefinite delivery/indefinite quantity are hereby deleted.

Lastly this solicitation is 100% Service Disabled Veteran Owned Small Business Set-Aside (not Hub Zone Set-Aside) /(Reference B.2, B.3).

ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED