36C78618C0125-001.pdf

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Award Notice OLASSIFICATIoN coDE * 99 sua.lect * North Atlantic District - Massachusetts National Cemetery "Turf Eertilization e Eerbicide Appl,ication"

GENERAL INFORMATION

CONTRAGTING OFFIGE's * ztP-coDE

22556

SoLIGITATIoN NUMBER * 36c78618R0244

BASE NOTICE TYPE SDVOSB AWARD

ARCHIVE 30 DAYS AFTER THE AWARD DATE

RECOVERY ACT FUNDS N

NAICS CODE 5 617 30

SET-ASIDE )-4

SONTRACT!NG OFFICE

ADDRESS

Department of Veterans Affairs NCA Contracting Services

75 Barrett Heights Rd. Suite 309 Stafford vA 22556

)ESCRIPTION See Attachment

POINT oF coNTAcT *

.POC lnformation Automatically Filled from Jser Profile Unless Entered)

Eric D. washington Cont!acting Officer

AWARD INFORMATION

{WARD NUMBER * 36c78618c0125

\WARD AMOUNT * s302, s50.00

-INE ITEM NUMBER ALL

AWARD DATE (MM-DD-YYYn * 03-2L-20L8

AWARDEE NAME * VETERANS ELITE INCORPORATED

CONTRACTOR'S DUNS NUMBER 832898055

AWARDEE ADDRESS LINE 1 *

AWARDEE ADDRESS LINE 2 *

AWARDEE ADDRESS LINE 3 * 2101 VETERAN MEMORIAL DR STE 4

AWARDEE ADDRESS LINE 4 *

AWARDEE CITY POINT PLEASANT BEACH

AWARDEE STATE NJ

AWARDEE ZIP CODE 087 42

ADDITIONAL INFORMATION

AGENCY'S URL https: //www. cem. va. gov

URL DESCRIPTION National Cemetery Administration

\GENCY CONTACT'S EMAIL

\DDRESS

Eric . Washington@va. qov

=MAIL

DESCRIPTION Contracting Officer

Fed Rev

Notice

DEPARTMENT OF VETERANS AFFAIRS

Nationsl Cemetery Administr8tion

Cortrlcting Service (43C1)

75 Barreft Hcights Rord, Suite 309

St8fiord, VA 22556

March 14. 201 8 In Reply Refer to: 43C I

JUST]FICATION AND APPROVAL TO PROCURE

USING OTHER THAN FULL AND OPEN COMPf,TITION

36C7861ER0244 Turf & Fertilizraion S€rvices (Massachusetts National Cemeaery)

Upon the basis ofthe following justification, the use ofother than Full and Open Competition for the proposed contractual action is hereby authorized pursuant to the authority of FAR 6.302-1(ii) (B). Only one responsible source and no other supplies or services will satisff agency requirements.

JUSTIFICATION

IDENTIFICATION OF STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND

OPEN COMPETITION

a) VAAR E19.7008 FAR 6.302-1(ii) (B) Only One Responsible Source and No Other Supplies or Services Will Satisfr Agency Requirements

b) 4r u.s.c. 3ros

I. IDENTIFICATION OF AGENCY AND CONTRACTING ACTIVITY.

Department of Veterans Affairs, National Cemetery Administration (NCA), North Atlantic District Office, (Massachusetts National Cemetery, MA 02532) (County of Barnstable)

2. IDENTIFICATION OF AGENCY AND CONTRACTING ACTIVITY

This is a Sole Source award IAW VAAR 819.7008 / FAR 6.032-l(iD@)

3. DESCRIPTION OF SUPPLIES/SERVICES. REOUIRED TO MEET THE AGENCY'S

NEEDS

The Massachusetts National Cemetery is located on Cape Cod, in the community of Boume, MA.

Cemetery grounds encompass approximately 225 developed acres ofland with one hundred thirty-five

(135) acres ofdeveloped turfto be treated.

4. DEMONSTRATE THAT THE NATURE OF THE ACOUISITION REOUIRES USE OF

THE AUTHORITY CITED.

IAW VAAR 819.7007 Sole Source awards to a verified service-disabled Veteran-owned small business.

FAR 6.302-l(iD (B) Only One Responsible Source and No Other Supplies or Services Will Satis$, Agency Requirements, (ii) Supplies may be deemed to be available only from the original source in the case of a follow-on contract for the continued development or production of a major system or highly specialized equipment, including major components thereof, when it is likely that award to any other source would result in hardship and un-revocable damage to turf. (B) Unacceptable delays in fulfilling the agency's requirements. (See 10 U.S.C. 23Oa(d)(l)(B) or al U.S.C. 3304(bX2).)

Any delay in completing scheduled turf application will cause unreasonable ware and harm to the entire turfarea at Massachusetts National Cemetery. The cemetery turf located at Massachusetts NC is relatively new and must be treated regular and consistently with commercial turf applicates heatments required by cemetery turf specification, statement of work, and district agronomist. Any delay in treating the turf at Massachusetts NC will cause harm to the turf; moreover, this harsh winter season has been very rough on all cemetery turf in the North Atlantic District area. In conclusion, changes in turf application contractor will delay the required and successful scheduled turf treatments.

5. DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE SOLICITED

FROM AS MANY POTENTIAL SOURCES AS IS PRACTICABLE. INCLUDING

WHETHER A NOTICE WAS OR WILL BE PUBLICIZED AS REOUIRED BY SUBPART

5.2. AND IF NOT WHICH EXCEPTION UNDER 5.202 APPLY:603.-2(b) (6)

In accordance with FAR Sub-Part 19.1405, a Service-Disabled Veteran Own Small Business (SDVOSB) Set-Aside was first considered priority; secondly Veterar Own Small Business (VOSB), thirdly Small Business (SB). However, Market Research has shown that NAICS Code 561730 yielded One Thousand plus (1,212) SDVOSB and Seventy-Eight (178) Small Businesses (SB) can provide complete cemetery turf application services to Massachusetts National Cemetery. Cursory VIP research resulted, seventy-eight

(78) contractors listed under NAICs 561730. However, only one (l) SDVOSB listed can provide the completed turf application services in the time requires by Massachusetts National Cemetery. Various SDVOSB could not provide the turf application services in a timely manner, as required by the cemetery.

Additionally, Solicitations number 36C78618R0244 turfapplication services were solicited via phone and email. However, no acceptable offers were received from SDVOSB, VOSB. Market research has shown SDVOSB can provide turf application services; however, not in a timely manner as required by the cemetery and North Atlantic district. Additionally, most SDVOSB performances under NAICS is listed as at least Satisfactory level (CPARS Database). Based on historical data, and evidence, most general landscaping contractor (SDVOSB) can only provide turf application services in a satisfactory manner not the exceptional manner provided by Veteran Elite. Inc.

6. DEMONSTRATION OF CONTRACTOR'S UNIOUE OUALIFICATIONS. 6.303-2 (bX5)

Contractor Veteran Elite, Inc. is a SDVOSB providing turf application services, and have successfully fulfilled requirements for the Govemment for the complete turf applications services at several National Cemeteries, include Massachusetts National Cemetery, MA. All turf application completed for NCA cemeteries were completed on time and within budget. Furthermore, several turf application contractors located in the state of MA and neighboring states, who can provide turfapplication services; but, not within the time requires by Massachusetts NC.

7. DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED

COST TO THE GOVERNMENT FOR THE PROPOSED ACOUISITIONS WILL BE FAIR

AND REASONABLE.

This contractor has outstanding past performance and reliable references providing complete turf application services. Veterans Elite, Inc has provided fair and reasonable pricing on numinous NCA's including but not limited to the one's outlined below:

I . VA786- l4-C-0028 - Indiantown Gap National Cemetery "Turf Sod Renovation Services"

2. VA786-13-C-0131 - Massachusetts National Cemetery "Turf Fertilization Application Services"

3. Y A786-12-D-0109 - Finn's Point National Cemetery "Cemetery Grounds Maintenance Services"

4. VA786-13-D-0088 - Washington Crossing National Cemetery "Complete Grounds Services"

5. VA-786-15-F-0690 (GS-2lF-043BA) - Washington Crossing National Cemetery "Cemetery Services"

6. VA786-13-P-0686 - South FL National Cemetery "Cemetery Repair Services"

Additionally, the fair and reasonable pricing is based on prior procurements to Veterans elite, Inc, and the contract were successfully completed without contract modification. The pricing on said procurement have been verified and is within current market value for similar contract awards.

These various contracts were awarded IAW FAR Subpart 8 and FAR 31.201-3. Additionally, contract number VA786-13-C-0131 is for complete turf application services at one of NCS's national cemetery's.

The average annual cost range between $190,000.00 and $550,120.00 approximately; and, all contracts were firm fixed contracts with bases and or options. The pricing on said procurement have been verified and is within current market value for similar contract awards. Note: None of the procurements contained escalating cost/price due to modification.

8. DESCzuPTION OF MARKET SURVEY CONDUCTED AND THE RESULTS OR A

STATEMENT OF THE REASONS THAT A MARKET SURVEY WAS NOT CONDUCTED.

A market survey was conducted on March 08, 2018 (Enclosure Market Research Data) listing of registered SDVOSB contractors capable of performing via NAICS 561730 (Worrell CON CO INC/ Veterans Elite, INC / Eugene Robinson DBA: Anadine Design MGMT). Vendors were contacted telephonically, however due the geographical constraints of the location of the cemetery, cost of shipping the commodity, the period of performance when this application needed to be completed the vendors indicated it was not cost effective to submit a quote.

9. ACTIONS TAKEN TO REMOVE BARNERS TO COMPETITION.

This requirement will be re-solicited competitively before l0-01-2018 to all SDVOSB

CONTRACTING OFFICER CERTIFICATION

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Eric D

Washington D

Eric D. Washington, Sr.

Contracting Officer Date