36C78618R0006-00001001.pdf

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

x

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR SHALL BE REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 1 of 96

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C78618R0006 10/23/2017

Iris Chen, iris.chen1@va.gov (215) 381-3787 x 4635 11/21/2017@2PM

Department of Veterans Affairs

National Cemetery Administration

NCA Contracting Service (43C1)

75 Barrett Heights Rd

Stafford VA 22556 X

X 100

812220

$20.5 Million

N/A

X

Long Island National Cemetery

2040 Wellwood Avenue

Farmingdale, NY 11735-1211

Department of Veterans Affairs

National Cemetery Administration

NCA Contracting Service (43C1)

75 Barrett Heights Rd

Stafford VA 22556

Department of Veterans Affairs

Electronic Invoicing http://www.tungsten-network.com/customer

-campaigns/veterans-affairs/

Headstones Maintenance Service at Long Island National Cemetery

Base + 4 Option Years, if exercised.

See Schedule of Prices - Page 9

DUNS #_________________________

TAX ID #________________________

x X x 1 1

Iris Chen

Email: ______________________

Phone: ______________________

Submit Proposal via VA eCMS Vendor Portal website at https://www.vendorportal.ecms.va.gov

Set-Aside 100% to Service Disabled Veteran Owned Small Business

36C78618R0006

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

B.3 DESCRIPTION/SPECIFICATIONS/WORK STATEMENT…………………………………………………………………………….……..13

SECTION C - CONTRACT CLAUSES ............................................................................................................... …29

C.1 SBA ACT 8(d)(13)(B)……………………………………………………………………………………………………………………………………..29

C.2 52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR

STATEMENTS (JAN 2017)…………………………………………………………………………………………………………………………….…..…29

C.3 52.212-4 CONTRACT TERMS AND CONDITIONS-- COMMERCIAL ITEMS (DEVIATION 2017-02)(JUNE 2017) .. 30

C.4 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REPRESENTATION (JUL 2013)…………………………………36

C.5 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.6 52.216-18 ORDERING (OCT 1995)

C.7 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.8 52.216-21 REQUIREMENTS (OCT 1995)………………………………………………………………………………………..…………….39

C.9 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)……………………………………………………………………………….….40

C.10 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)…………………………………….…….……40

C.11 52.228-5 INSURANCE - WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

C.12 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.13 52.228-16 PERFORMANCE AND PAYMENT BONDS-- OTHER THAN CONSTRUCTION (NOV 2006)

C.14 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)……………………………………….….42

C.15 852.203-71 DISPLAY OF VA HOTLINE POSTER (DEC 1992)…………………………………………………………………….…….42

C.16 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE

(JUL 2016)(DEVIATION)…………………………………………………………………………………………………………………………………….. 43

C.17 VAAR 852.232-72 ELECTRONIC INVOICE SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

C.18 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS--COMMERCIAL ITEMS (Deviation 2017-02) (JUNE 2017)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

ATTACHMENT A - SERVICES WAGE DETERMINATION……………………..….…………………………..……………………

ATTACHMENT B - PAST PERFORMANCE QUESTIONNAIRE …………………….………………………………………………………..….63

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

E.2 52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL

CONFIDENTIALITY AGREEMENTS – REPRESENTATION (JAN 2017))…………………………………………………………….….….69

E.3 RESERVED ……………………………………………………………………………………………………………………………………………………69

E.4 52.216-1 TYPE OF CONTRACT (APR 1984)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 52.237-1 SITE VISIT (APR 1984)

E.7 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (JAN 2008)

E.8 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (JAN 1998)

E.9 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008)

E.10 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

E.11 52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

E.12 ADDITIONAL INSTRUCTIONS TO OFFERORS

E.13 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-- COMMERCIAL ITEMS (JAN 2017)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 00786 Department of Veterans Affairs National Cemetery Administration NCA Contracting Service Memorial Service Network I 5000 Wissahickon Ave Philadelphia, PA 19144

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor shall be made in accordance with:

[X] 52.232-34, Payment by Electronic Funds Transfer - Other than Central Contractor Registration, or [] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

[X] [Monthly]

4. GOVERNMENT INVOICE ADDRESS:

All invoices from the contractor shall be sent electronically by following instruction as stated at website:

http://www.fsc.va.gov/einvoice.asp See VAAR clause 852.232-72 Electronic Submission of Payment Requests (NOV 2012).

5. SOLICITATIONS: Proposals for furnishing the supplies or services in the Schedule will be received at https://www.vendorportal.ecms.va.gov. CAUTION - LATE Submissions, Modifications, and Withdrawals: See provision

52.212-1. All offers are subject to all terms and conditions of this solicitation.

The pre-award questions period ends at 10:00AM EDT on 11/15/2017. The due date for proposals remains

11/21/2017 at 2pm EDT. Please submit questions to Iris Chen Iris.Chen1@va.gov Responses to all questions received by this date will be posted on FedBizOpps within two (2) business days following 11/15/2017. No questions will be answered by phone calls and no questions will be accepted after that date.

Offerors must complete and return all information designated in far provision 52.212-1, instructions to offerors

– commercial items, paragraph b and follow additional instruction to offeror under e.12 prior to the time specified in block 8 of sf 1449 in order to be considered for award and the information shall be forwarded to the address in block 9.

ACKNOWLEDGEMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

http://www.fsc.va.gov/einvoice.asp mailto:Iris.Chen1@va.gov

AMENDMENT NO DATE

6. NOTICE TO PROSPECTIVE CONTRACTOR(S): Prospective awardees MUST be registered with SAM at http://www.sam.gov, Prior to Award and through final payment, and the Online Representations and Certifications

Application (ORCA) at http://www.sam.gov prior to award and through final payment. Contract will not be awarded until SAM registration has been completed.

1. All proposals must be submitted through the Department of Veterans Affairs -

Electronic Management System (eCMS) Vendor Portal website in order to be considered for award. https://www.vendorportal.ecms.va.gov

2. Please go to the VA eCMS Vendor Portal website at https://www.vendorportal.ecms.va.gov to register. Once on the webpage, proceed to the Vendor Portal Login section located on the far left side of the webpage and click on

‘Request a user account’ to register. In the event an Offeror is unable to submit a proposal through the Vendor Portal domain, prior to the proposal closing date, contact the VAAS helpdesk at 1-877-634-3739, or via email at

VA.Acquisition.Systems@va.gov. Submission of proposals through email will not be accepted. Proposal transmission/uploads must be completed by the date/time specified. Late or incomplete Proposals will not be considered.

3. If Offerors are still unable to submit a proposal through VA eCMS Vendor Portal, the Offerors may submit a CD version of their proposal package as long as VA eCMS Vendor Portal registration requirements have been fulfilled and

Offerors have contacted the VAAS helpdesk for assistance in their submission of a proposal. A copy of the email correspondence with the VAAS helpdesk will be forwarded to the Contracting Officer, Iris Chen at iris.chen1@va.gov as proof of email correspondence. If a phone conversation with the VAAS helpdesk proves unsuccessful in an Offeror’s ability to submit a proposal prior to the closing date via Vendor Portal, the Offeror shall submit to the Contracting

Officer correspondence that contains the date, time, and name of helpdesk representative the Offeror contacted to include the reasons why the Offeror could not submit a proposal via the Portal. This document will be submitted together with the CD version of the proposal. In the event an Offeror has not requested proposal submission assistance to the VAAS help desk prior to the closing date, nor has submitted correspondence that identifies reasons why the

Offeror could not submit a proposal via Vendor Portal, the Offeror will be considered non responsive and the CD version of the proposal will not be accepted.

4. If a CD version of the proposal is accepted by the Contracting Officer, the CD version of the proposal may be submitted as an MS Word document. If PDF is preferred, then each Section submitted shall be a separate file. For example, all required licenses, technical proposal, Past Performance Questionnaires, shall all be under separate files and shall be classified as such. The CD shall be categorized in a manner where it is easy to ascertain. Offers who meet stated requirements may submit a CD version of their proposals at the address specified in Block 9 of SF 1449, or if hand carried, to the address shown in block 9, until the date and time specified in Block 8. CAUTION - LATE Submissions, Modifications, and Withdrawals: See provision 52.212-1. All offers are subject to all terms and conditions of this solicitation. Offers authorized to submit CD versions of their proposals are to submit their proposals to the Contracting

Officer's Office, i.e., the Issuing Office address that appears in Block 9 of the SF-1449 above.

https://www.vendorportal.ecms.va.gov/ mailto:iris.chen1@va.gov

NOTE: if for some reason you want to edit your submission in vendors portal, you must resubmit all documents again.

Adding a document might delete the previous submittal.

5. The proposal package should contain the following:

SF-1449 with completed blocks 17a and 30(a, b & c) and fill in the DUNS , Tax I.D. and Email

Acknowledgement of any Amendments.

Price Proposal for all items in the Schedule of Prices.

Past Performance Questionnaire. Fill out and return as instructed.

Technical proposal (see FAR Clause 52.212-2 “Evaluation – Commercial Items”, addendum to 52.212-2 and additional instruction to offerors.

Completed FAR Provision 52.212-3 “Certifications and Representations” and indicate whether contractor has completed the annual representations and certifications electronically at http://www.sam.gov.

Other docs, such as, licenses, insurance, additional resumes.

Please upload all as one file except the tech proposal, which should be separate, and email past performance form completed as instructed under the evaluation provision.

Please note – If any of the Proposal Package information is not provided by the proposal due date, your proposal package may be found late and will not receive further consideration.

NOTE: The Government reserves the right to request performance and payment bond as a condition for contract award.

7. MISSING PAGES: It is the responsibility of the offeror to examine this solicitation to verify that he or she has received all pages. In addition, in compiling this package, some pages may have been duplicated. If the offeror feels that pages are missing or duplicated, the offeror is encouraged to contact the Contracting Officer at the telephone number shown in Block 7B, Standard Form 1449, Solicitation / Contract / Order for Commercial Items.

8. ACQUISITION: Total (100%) Service Disabled Veteran Owned Small Business Set-Aside: This is a solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.3. The contract will be awarded by Government to furnish those services as stated in the SOW.

In accordance with FAR 12.101, the services requested in this solicitation are commercial item services that are used by commercial sector/private industry cemeteries throughout the United States.

Furnishing those services as stated in the SOW involve non-personal services. The personnel rendering the services of the contract are not subject, either by contract terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

9. TYPE OF CONTRACT: This is a firm-fixed priced (FAR 52.216-1), requirements contract. This requirement provides estimated quantities that are a realistic estimated total quantity for the resulting contract in accordance with FAR

16.503. The Government is not obligated to any specified quantity as the initial contract award will be awarded at a

$0.00 amount and 0 quantities but succeeding executed task orders will obligate funding and exact quantities to the master contract, serving as a funding/quantity allowance for the contract. The contractor shall not exceed quantities listed on the individual task orders as they will not receive payment for additional services rendered outside the executed task order quantity limits. The contractor shall notify the COR when quantities on the CLINs/Task Order are about to be exhausted, and the contractor considers more quantities are needed in order to perform future services on the contract. The COR will make the determination on ordering future services and will coordinate with the Contract

Officer for executing new task orders. Once a new task order is executed, the Contracting Officer & COR will provide the http://www.sam.gov/ order to the contractor for continuing/new services under this contract. The Government is only obligated to provide payments for all services requested from fully executed task orders following this solicitation.

10. CONTRACT AWARD: The contract will become effective as soon as practical with no additional cost to the

Government for any elapsed time from the original effective date. It is also, understood and agreed that the effective date of this contract will be contingent upon the availability of appropriated funds and in the event appropriations are not available.

11. CONTRACT TERMS: The term of this contract shall be from Date of Award through 09/30/2018 with four (4) 1-year options, if exercised. Services are to be in accordance with the Scope of Work, terms and conditions, contained in this solicitation. The offers shall include a price for each Contract Line Item Number (CLIN), a total price for the estimated quantities, and a sub total price for all estimated services in the contract base period and each option year. Unit prices shall be all inclusive containing (unit prices for materials, unit prices for labor, any labor burden or fringes, any associated travel costs, profit, overhead, and of the like). Contractor shall submit an invoice at the end of each month.

Delivery of all items under this contract is FOB Destination and is subject to inspection and acceptance by a VA

Contracting Officer's Representatives (COR).

11.a. METHOD OF ISSUING DELIVERY ORDERS:

A. All orders to be furnished under this contract shall be ordered on SF30 Contract Modification and issued using electronic commerce methods by the Centralized Contracting Division. Orders shall be transmitted electronically via email to the Contractors internet E-mail address.

B. Contractor shall be required to maintain an active commercial E-mail account capable of accepting the electronic files(s) and providing the account address to the ordering office. Notification of changes in E-mail addresses shall be made to the ordering office within twenty-four hours of the change. In the event E-mail account becomes inactive; provide facsimile number to receive files.

C. Orders transmitted electronically will be considered “issued” when the Government transmits the electronic file to the E-mail address of record provided by the Contractor.

12. AUTHORITIES OF GOVERNMENT PERSONNEL: Notwithstanding the Contractors responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The Government will provide, at the time of contract award, a list of Government personnel authorized to act as the Contracting Officer's Representatives (COR).

13. CONTRACTOR’S FOREMAN/SUPERVISOR: Contractor must provide an English Speaking Foreman/Supervisor at all times while performing the duties of the contract. This is to ensure proper communication between the Contractor and

COR.

14. SITE VISIT: Offerors are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect a one or all sites constitute grounds for a claim after contract award. All prospective offeror’s are expected to visit Long Island National Cemetery, 2040 Wellwood Avenue, Farmingdale, NY 11735-1211

Prospective offerors shall contact Wilmington National Cemetery, to schedule their visit prior to submitting offers.

Lance Pridemore ………………………………….…………………………. ...(631) 454-4952 Paul White, General Foreman …………………………………………….... ...(631) 454-4953 Fax # ………………………………………………………………………………(631) 694-5422

15. POST AWARD CONFERENCE: Prior to commencement of work, contractor shall make an appointment for a conference with the COR to assure that all parties understand all contractual obligations and the role that each party serves.

16. AGENTS/BRANCHES: If the offeror maintains agents/branches, the Department of Veterans Affairs is to be provided with a list containing any information necessary indicating how and with whom orders are to be placed.

17. FEDERAL HOLIDAYS:

January New Year’s Day, Martin Luther King’s Birthday

February President’s Day

May Memorial Day

July Independence Day

September Labor Day

October Columbus Day

November Veterans Day, Thanksgiving Day

December Christmas Day

Including any other day specifically declared by the President of the United States to be a national holiday.

18. LIMITATIONS ON SUBCONTRACTING – MONITORING AND COMPLIANCE:

This contract includes (VAAR) 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set- Aside.

The Contractor shall be advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor’s compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor’s offices where the contractor’s business records or other proprietary data are retained and to review such business records regarding the contractor’s compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor’s business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, Obtaining Access to Proprietary Information, paragraph (b). The Contractor shall be required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor’s compliance with the limitations on subcontracting or percentage of work performance requirement.

B.2 Price/Cost Schedule

PRICE SCHEDULE: The Contractor shall furnish all labor, supervision, equipment, supplies, and materials necessary to perform Upright Headstone & Flat Marker Maintenance Services at the Long Island National Cemetery, 2040 Wellwood Avenue, Farmingdale, NY 11735-1211. The contract term shall be for one (1) base period (effective from date of award) with four (4) one (1) year renewal options, if exercised. All work shall be performed in strict accordance with specifications, schedules, terms and conditions of the contract.

SITE VISIT: Offerors or quoters are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect a one or all sites constitute grounds for a claim after contract award. If you plan to conduct a site visit / inspection of the Long Island National Cemetery, YOU MUST CONTACT one of the following personnel to make arrangements:

Lance Pridemore, ……………………..………………………………….……... ...(631) 454-4952 Paul White, General Foreman ……………………………………………….... ...(631) 454-4953 Fax # …………………………………………………………………………………(631) 694-5422

POST AWARD CONFERENCE: Prior to commencement of work, contract awardee is required to make an appointment for a conference with the COR and/or Contracting Officer COR to assure that all parties understand all contractual obligations and the role that each party serves.

ESTIMATED QUANTITIES: The quantities indicated in the Price Schedule are estimated and not purchased by this contract. Changes in quantity shall not constitute an equitable price adjustment. All services described in the Work Statement, including technical specifications, schedules, addenda, clauses, terms and conditions of the contract shall form the complete scope of work.

BASE PERIOD: FROM OCTOBER 1, 2017 OR FROM DATE OF AWARD THROUGH

SEPTEMBER 30, 2018

CLIN DESCRIPTION

EST.

QTY

UNIT UNIT COST TOTAL COST

001 Flat Marker Setting (Initial & Replacement) 30 Ea. $ ________ $ _____________

Upright Headstone Setting (Initial & Replacement)

1,800 Ea. $ ________ $ _____________

Upright Headstone Setting (Initial & Replacement) In Sections with In Ground Headstone Support System: Sections 3C, 2Y, 2Z, 3A, 2U, 2T, 2H, 2J, 2N, 2E & 2G

100 Ea. $ ________ $ _____________

Remove, Break-up & Dispose of Upright Headstones & Flat Markers

1,800 Ea. $ ________ $ _____________

Raise, Realign & Reset Existing Upright Headstones & Flat Markers

7200 Ea. $ ________ $ _____________

Clean Upright Headstones & Flat Markers (Pressure Wash Only)

200,000 Ea. $ ________ $ _____________

Clean Upright Headstones & Flat Markers (Pressure Wash plus diluted D/2 Biological Solution)

100,000 Ea. $ ________ $ _____________

TOTAL ESTIMATED COST: $ _____________

OPTION YEAR I: FROM OCTOBER 1, 2018 THROUGH SEPTEMBER 30, 2019

CLIN DESCRIPTION

EST.

QTY

UNIT UNIT COST TOTAL COST

101 Flat Marker Setting (Initial & Replacement) 30 Ea. $ ________ $ _____________

Upright Headstone Setting (Initial & Replacement)

1,800 Ea. $ ________ $ _____________

Upright Headstone Setting (Initial & Replacement) In Sections with In Ground Headstone Support System: Sections 3C, 2Y, 2Z, 3A, 2U, 2T, 2H, 2J, 2N, 2E & 2G

100 Ea. $ ________ $ _____________

Remove, Break-up & Dispose of Upright Headstones & Flat Markers

1,800 Ea. $ ________ $ _____________

Raise, Realign & Reset Existing Upright Headstones & Flat Markers

7200 Ea. $ ________ $ _____________

Clean Upright Headstones & Flat Markers (Pressure Wash Only)

200,000 Ea. $ ________ $ _____________

Clean Upright Headstones & Flat Markers (Pressure Wash plus diluted D/2 Biological Solution)

OPTION YEAR II: OCTOBER 1, 2019 THROUGH SEPTEMBER 30, 2020

EST.

QTY

UNIT UNIT COST TOTAL COST

201 Flat Marker Setting (Initial & Replacement) 30 Ea. $ ________ $ _____________

Upright Headstone Setting (Initial & Replacement)

1,800 Ea. $ ________ $ _____________

Upright Headstone Setting (Initial & Replacement) In Sections with In Ground Headstone Support System: Sections 3C, 2Y, 2Z, 3A, 2U, 2T, 2H, 2J, 2N, 2E & 2G

100 Ea. $ ________ $ _____________

Remove, Break-up & Dispose of Upright Headstones & Flat Markers

1,800 Ea. $ ________ $ _____________

Raise, Realign & Reset Existing Upright Headstones & Flat Markers

7200 Ea. $ ________ $ _____________

Clean Upright Headstones & Flat Markers (Pressure Wash Only)

200,000 Ea. $ ________ $ _____________

Clean Upright Headstones & Flat Markers (Pressure Wash plus diluted D/2 Biological Solution)

OPTION YEAR III: OCTOBER 1, 2020 THROUGH SEPTEMBER 30, 2021

EST.

QTY

UNIT UNIT COST TOTAL COST

301 Flat Marker Setting (Initial & Replacement) 30 Ea. $ ________ $ _____________

Upright Headstone Setting (Initial & Replacement)

1,800 Ea. $ ________ $ _____________

Upright Headstone Setting (Initial & Replacement) In Sections with In Ground Headstone Support System: Sections 3C, 2Y, 2Z, 3A, 2U, 2T, 2H, 2J, 2N, 2E & 2G

100 Ea. $ ________ $ _____________

Remove, Break-up & Dispose of Upright Headstones & Flat Markers

1,800 Ea. $ ________ $ _____________

Raise, Realign & Reset Existing Upright Headstones & Flat Markers

7200 Ea. $ ________ $ _____________

Clean Upright Headstones & Flat Markers (Pressure Wash Only)

200,000 Ea. $ ________ $ _____________

Clean Upright Headstones & Flat Markers (Pressure Wash plus diluted D/2 Biological Solution)

OPTION YEAR IV: OCTOBER 1, 2021 THROUGH SEPTEMBER 30, 2022

EST.

QTY

UNIT UNIT COST TOTAL COST

401 Flat Marker Setting (Initial & Replacement) 30 Ea. $ ________ $ _____________

Upright Headstone Setting (Initial & Replacement)

1,800 Ea. $ ________ $ _____________

Upright Headstone Setting (Initial & Replacement) In Sections with In Ground Headstone Support System: Sections 3C, 2Y, 2Z, 3A, 2U, 2T, 2H, 2J, 2N, 2E & 2G

100 Ea. $ ________ $ _____________

Remove, Break-up & Dispose of Upright Headstones & Flat Markers

1,800 Ea. $ ________ $ _____________

Raise, Realign & Reset Existing Upright Headstones & Flat Markers

7200 Ea. $ ________ $ _____________

Clean Upright Headstones & Flat Markers (Pressure Wash Only)

200,000 Ea. $ ________ $ _____________

Clean Upright Headstones & Flat Markers (Pressure Wash plus diluted D/2 Biological Solution)

TOTAL ESTIMATED COST: $_____________

SUMMARY GRAND TOTAL

BASE PERIOD + ALL OPTION YEARS: $ __________________________________

B.3 DESCRIPTION/SPEC

SPECIFICATIONS/WORK STATEMENT

A.1 BACKGROUND

Long Island National Cemetery (LINC) is located in the community of Farmingdale on Long Island in Suffolk County, N.Y.

Cemetery grounds encompass approximately 350 acres of land. The Long Island National Cemetery is a National Shrine that honors veterans with a final resting place and lasting memorials that commemorate their service to our Nation. The cemetery receives visitors, holds ceremonies and conducts committal services. Because of the cemetery’s special significance and attention it receives from the public, strict adherence to the following specifications is essential.

Every action by contractor personnel at a national cemetery must be performed with the special care, reverence, dignity, and respect that acknowledges the cemetery as the final resting place that commemorates the service and sacrifice that service members, Veterans and their families made for our Nation. Critically important is the awareness required of the Contractor employees of the remains buried in the grounds where the work is performed. The utmost care must be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals.

A.2 GENERAL

The Contractor shall furnish all labor, supervision, equipment, materials and supplies necessary to perform routine Upright Headstone & Flat Marker Maintenance Services at the Long Island National Cemetery. Performance includes the removal, raising, realigning and setting of upright headstones and flat markers. All work shall be performed between the hours of 8:00 am to 4:15 pm, local time, Monday through Friday, excluding Federal holidays. The aforementioned is intended to briefly describe the services involved. All services described in the Work Statement, including technical specifications, schedules, addenda, clauses, terms and conditions of the contract shall form the complete scope of work.

A.3 TECHNICAL SPECIFICATIONS

A.3.1 HEADSTONE -- SETTING & ALIGNMENT

NCA STANDARD (4.2): NCA “Operational Standards & Measures” require proper height & alignment of each headstone and marker is maintained. The COR shall provide the Contractor with a copy of the operating standards prior to commencement of work.

Work consists of setting new or replacement headstones on gravesites, and if required, realigning up to four surrounding headstones that may have shifted out of alignment. The center headstone and four (4) surrounding headstones shall be in both vertical and horizontal alignment. As part of the headstone setting and alignment process, the Contractor shall report any physical defects to the COR or designee. On an annual basis, the Contractor shall - -

Align level and set approximately 1,800 new or replacement upright headstones and flat markers.

Remove, breakup & dispose of approximately 1,800 unserviceable headstones and markers.

Raise, realign and set approximately 7,200 existing upright headstones and flat markers.

Clean approximately 200,000 headstones and markers.

A.3.2 GENERAL REQUIREMENTS

The type of marker to be used shall be determined by the Contracting Officer Representative (COR) through direction of the National Cemetery Administration, Central Office (in accordance with the general plan of the cemetery). Headstones shall be installed within ten calendar days of delivery to Long Island National Cemetery as weather and soil conditions permit.

All headstones must be set by jackhammer or other mechanical means during frozen ground conditions. Unserviceable headstones will be destroyed and removed from the cemetery grounds.

UPRIGHT HEADSTONE & FLAT MARKER REMOVAL – TO ELIMINATE ANY CHANCE OF A HEADSTONE BEING PLACED ON THE WRONG GRAVE DURING THE COURSE OF THE RAISE / REALIGNMENT PROCESS - IT IS NOW STANDARD NCA POLICY THAT HEADSTONES & MARKERS ARE NOT TO BE PHYSICALLY REMOVED FROM THE GRAVESITE. THE FOLLOWING PROCEDURES WILL BE FOLLOWED BY BOTH THE CEMETERY DIRECTOR / COR AND THE CONTRACTOR

BEFORE THE RAISE / REALIGNMENT PROCESS BEGINS

The contractor’s Site-Manager (or designee) and COR (or COR’s Representative(s)) shall conduct a joint gravesite inspection and verification prior to the removal of any upright headstones, flat markers and private headstones to document the location and accuracy of all existing conditions. The COR will provide a printout of the burial records (BOSS) for this purpose with the following data fields. Section, Row, First and last name of the deceased. Upon completion of this joint survey, both the contractor’s Superintendent and COR shall certify the accuracy, as noted and initialed, by signing the burial record printout.

Upon completion of the resetting and realignment of the headstones and markers, contractor’s Superintendent and COR re inspect and verify the accuracy of the placement of headstone and marker on the correct gravesite. Upon completion of this second joint survey, both the contractor’s Superintendent and COR shall certify the accuracy by re-signing the burial record printout.

Headstones are not to be damaged while remaining on the grave and the Contractor shall elevate them off of the ground during the realignment process in order to protect them from damage or being discolored from dirt or soil.

A.3.3 PROCEDURES -- NEW & REPLACEMENT HEADSTONES

(a) The responsibility for ordering headstones, checking for proper wording and initial inspections for damages shall be that of the COR or his authorized representative. Inventory and inspection for proper wording and damage shall be the responsibility of the Contractor and should be accomplished not more than two days after receipt.

(b) Contractor is responsible for removal of any glue or crating material from the stones that may adhere to the surface. All markers/headstones received during the winter months must be set, except when weather conditions do not allow access to the gravesite. Contractor shall contact COR with questions concerning accessibility.

(c) Headstones are received at Long Island National Cemetery. Headstones and markers shall be erected in appropriate places within ten days of receipt, or if weather or soil conditions prohibit this time frame, as soon as area is accessible after receipt. In transporting or storage of headstones, they shall be protected from the weather to avoid damage or staining from crating materials. Each stone shall be placed to rest on the long edge in a vertical free-standing position for easy accessibility. Where there is a shortage of storage space and there is a wall or other substantial support at the storage area, the headstones may be stored by resting on their bottom edge and leaning against the wall at a safe and stable angle. Several stones may be stacked against the first stone to conserve space with proper separation in all cases. If there is any breakage or damage in any form due to the Contractor’s handling or negligence, the cost for replacement will be borne by the Contractor. The COR shall designate a suitable area for storage of the stones at Long Island National Cemetery. Initial inspection will be accomplished by COR upon receipt. Defective headstones will not be set. Replacement stone will be ordered by Long Island National Cemetery.

(d) Upright headstones for individual graves shall be erected on the centerline at the head of the grave with the inscription facing the grave. They shall be set plumb and aligned laterally, transversely and diagonally with the headstones on other graves. Measurements shall be taken from existing markers as directed by the COR.

New and replacement headstones in old sections of National Cemeteries where such stones have not been and cannot be set at the standard height shall be set at the same distance above the ground as the adjacent headstones, provided they can be set with the inscription above the ground level.

(e) The normal height of 25 inches given for the current standard of headstone setting is the NCA standard height. When headstones have been previously set at other heights above grade, but in general, at a uniform height throughout an area, and otherwise present a neat overall appearance with the inscription visible, resetting for the sole purpose of attaining the stated height is necessary.

(f) Minor deviations in the less than nominal height are permissible to provide a uniform appearance in the top line to compensate for slight ground rises or depression within a burial section. All upright headstones are set with the use of top and back string for proper alignment.

Note: Prior to removing any upright headstone or flat marker from their sockets, Contractor must verify inscription information from monument order acknowledgment.

(g) Trees or shrubs obstructing headstones shall be noted and the COR notified for determination of remedial action, and any modification needed for installation of a headstone. All sockets are to be re-dug by hand or mechanical means to allow for a 3” perimeter around all sides of the headstone and a sufficient depth 20” (or 19 ½” for the older, smaller headstones) below finished grade and then moistened crushed limestone base material (graded aggregate sizes ranging from crushed fine up to 1/4” maximum) is to be added and heavily tamped to full compaction in the bottom of the socket to provide a minimum 3” footing for the headstone to set on prior to the installation of the headstone to a required depth so that 25” (20” for the older/smaller headstones) of the headstone is extended from the soil level to the top of the headstone.

ALL ROOTBOUND HEADSTONES WILL BE REMOVED FROM THEIR SOCKETS. THE COR WILL DETERMINE IF HEADSTONES WILL BE RESET BY CUTTING ROOTS OF THE TREES OR IF HEADSTONES WILL LIE FLAT OR BE

REPLACED BY FLAT MARKERS.

(h) Moistened crushed limestone base material (graded aggregate sizes from crushed fine to ¼ maximum) will be placed around all sides of the headstones and in the bottom of the socket before being thoroughly tamped to full compaction at each three inch vertical interval, leaving the last three inches at the top to have tamped topsoil and grass seed applied. The government will not provide any grass seed, fertilizer, lime or base material. (Note: Class II road base may be considered as an alternate. Contractor shall obtain approval from COR for any substitute base material).

(i) Headstones shall be set vertically plum in all directions in all cases in a line vertically, laterally and transversely, with headstones of other graves using a top string, a back string and side string. Maximum vertical, lateral and measure tolerance of 1/8” or less. All measurements and string line shall be taken from layout control points, unless directed by the COR.

A.3.4 HEADSTONE REMOVAL & SETTING IN HEADSTONE SUPPORT SYSTEM

Headstones to be removed from the sections that have the Headstone Support System must be extracted from the concrete collar vertically so not to damage the cement collar which the headstone is being removed from. At this time this pertains to headstones in sections 3C, 2Y, 2Z, 3A, 2U, 2T, 2H, 2J, 2N, 2E & 2G. Within the next few years it will also include headstones in sections 2X, 3B, 3D & 2P as renovation projects have been proposed for these sections as well.

After old headstone is removed the concrete collar shall be cleaned out of all material which is in the cement collar. Once this is complete a measurement will be taken to determine the depth of the bottom of the inside of cement collar to the soil line. Once this is complete the appropriate amount of leveling sand shall be placed in the collar and compacted so that headstone will not settle and to create the proper height of the new headstone so that it is 24-26 inches above grade and creates a pleasing top line with the surrounding headstones in the section. After this is completed the new headstone is placed vertically into the cement collar again not to cause damage to the headstone or collar. After the headstone’s height and proper alignment is complete the remainder of the collar is filled with leveling sand and compacted so that the headstone cannot shift or move within the collar. Topsoil is then placed around the headstone to grade; hand tamped and seeded creating a neat appearance.

Leveling Sand shall be Sand for Mortar in conformance to ODOT SS-2690.

A.3.5 FLAT MARKER BASES

The raise, lower, align, reset and backfill of Flat Granite Markers shall be accomplished in accordance with the following:

(a) Specifications: Gravesites are full sized (5”x10”). Flat Granite Markers are 24 inches wide and 12 inches in length. There are two thickness and weights of flat markers: three inch (3”) thick markers weighing approximately 90 pounds, and four inch (4”) thick markers weighing approximately 110 pounds.

(b) The Contractor shall use headstone verification maps to ensure proper marker placement and to verify the numbering sequence and location of markers when removing / moving-back temporary markers, floral arrangements, IN GROUND VASES, commemorative or other types of gravesite decorations.

(c) All temporary markers, floral, commemorative, IN GROUND VASES or other types of decorations

(arrangements) causing interference with the setting of flat markers shall be carefully, and in an orderly manner moved from, and per completion of work, moved back & REINSTALLED to all gravesites by the Contractor. Prior to removal, the Contractor shall verify the numbering sequence and location of the markers and associated decorations.

(d) The Contractor shall pull the flat marker from the flat marker socket. Each flat marker socket shall have soil dugout to a minimum depth of 3” below correct socket depth, and then be refilled with a minimum of 3” of moistened Crushed Limestone Base Material (graded aggregate sizes ranging from crushed fines up to ¼” maximum) added and heavily tamped to full compaction in the bottom of the socket to achieve proper grade prior to the reinstallation of the flat marker (Note: Moist Class II Road Base may be considered as an alternate. Contractor shall obtain approval from the COR for any substitute base material).

(e) Flat markers are to be reset to a depth so that no more than one inch (1”) of the flat marker CONCRETE base is extending above the finished topsoil level. All measurements and string line set-ups shall be taken from section layout control markers, unless directed by the COR.

(f) All measurements shall be made in ascending grave number order. In irregular terrain where sloping and uneven ground conditions exist, all flat markers will be set up to surface at proper heights and levels to provide a uniform flowing transition through uneven terrain. Two (2) to three (3) inches of clean topsoil will be placed around the perimeter of each flat marker base and firmly tamped, leaving the top inch for topsoil and seed and then lightly to moderately tamped, then lightly raked and flat marker swept clean.

(g) Flat Marker Placement: Flat marker sockets shall be completed to proper grade and alignment as described in paragraph (d) prior to the reinstallation of the flat marker to the required depth. Markers will be accurately and precisely reinstalled on the correct gravesites with the utilization of temporary grave plotting maps. Flat markers shall be set horizontally flat, in a line laterally, transversely, and diagonally with flat markers of other graves. All measurements and string line set-ups shall be taken from section layout control markers, unless directed by the COR. All measurements shall be made in ascending grave number order. In irregular terrain where sloping and uneven ground conditions exist, all flat markers will be set at proper heights and levels to provide a uniform flowing transition through uneven terrain. After all work has been completed, the flat markers in all soil and terrain conditions shall be held firmly in place by the compacted soil (crushed limestone base material) (or approved substitute) so that the flat markers are rigid with no give, play or movement when subjected to forces by the COR.

(h) New or replacement flat markers shall be properly aligned with four flat markers -- one marker immediately to the left, one marker immediately to the right and will be in perfect alignment with the flat marker directly above and below. The flat marker will be leveled & plumbed front to back and side to side, and raised or lowered as necessary to ensure uniformity of no more than one inch above topsoil level. The flat marker is leveled plumbed front to back, side to side, keeping the (TOP) HEAD & SIDE of the marker along the heavy string line.

(i) Alignment of the flat marker should be checked frequently during this process to ensure that the marker is not out of level or out of alignment. Flat markers shall be firmly set and anchored in place with no movement from force subjected by the COR.

A.3.6 UPRIGHT HEADSTONE ALIGNMENT

Upright Headstones shall be aligned in accordance with the following:

(a) Raise & Realign: Upright headstones for individual graves shall be erected on the centerline at the head of the grave with the inscription facing the grave. They shall be set plumb and aligned laterally, transversely and diagonally with the headstones on other graves. Measurements shall be taken from the headstones previously set as directed by the COR.

(b) New & Replacement Headstones: In older sections of National Cemeteries where such stones have not been and cannot be set at the standard height, shall be set at the same distance above the ground as the adjacent headstones, provided they can be set with the inscription above the ground level. In new sections of National Cemeteries, all upright headstones shall be set at a height of 25 inches from the finished grave to the top of the arc. When headstones have been previously set at other heights above grade, but in general, at a uniform height throughout an area, and otherwise present a neat overall appearance with the inscription visible, resetting for the sole purpose of attaining the stated height is necessary. The normal height of 25 inches given for the current standard of headstone setting is the standard height. Minor deviations in the less than nominal height are permissible to provide a uniform appearance in the top line to compensate for slight ground rises or depression within a burial section. All upright headstones will be set with the use of top and back string for proper alignment.

(c) Setting of Upright Headstones & Flat Markers During Adverse Winter Conditions: All headstones set during the adverse weather conditions of winter will be inspected by the COR at the time of setting. The COR will again inspect those headstones during favorable weather conditions in the spring. The COR will furnish the Contractor with a weekly list of headstones to be Raised, Realigned & Set.

A.3.7 CLEANING OF UPRIGHT HEADSTONES & FLAT MARKERS

(i) All temporary markers, floral, commemorative or other types of decorations (arrangements) causing interference with the cleaning of upright headstones /markers will be carefully and orderly moved from and upon completion of the cleaning of the headstones / markers, moved back to the gravesite by the Contractor.

(ii) Cleaning Techniques will demonstrate a clear understanding of, and the sensitivity to, such environmental issues as ground water contamination, wetlands, etcetera and will be consistent and fully compliant with all applicable Federal, State and County laws, ordinances and regulations. General requirements for application of the cleaning product:

a. As of June 2012, D/2 Biological Solution is the only authorized cleaner of marble headstones and markers at national cemeteries. General background on the use of this product can be found at the following website, but information in that report shall not be submitted for requirements in the contract: http://ncptt.nps.gov/wp-content/uploads/Best-Practices-Final.pdf.

b. Clean water will be used to wet the stone prior to washing, to apply the cleaning product and to rinse the stone after washing. Once the stone is wet, cleaning techniques with water will include low pressure water spraying with the wand affixed with a fan tip. The distance between the fan tip and the headstone surface shall be a minimum of 12”.

c. When water under pressure is used, such pressure will not be greater than 500 psi and work will be accomplished in a manner that does not cause any etching of the stone surface to occur. A test cleaning will be done in an inconspicuous area of a headstone (based on age and or style) and approved by the COR prior to cleaning all like headstones and markers. The older the headstone or marker the more likely that power washing can cause damage, lower psi (up to 200 psi) is recommended.

d. Hand scrubbing may be used as needed. If manual agitation is necessary to remove soiling, only a soft bristle (synthetic or natural) brush shall be used; metal or stiff plastic shall not be used because it can scratch the stone.

e. Rinsing: Thoroughly rinse the headstone or marker…