36C78618Q0109-001.docx

RFQ FOR COMMERCIAL ITEMS

GENERAL INFORMATION

option periods, if exercised

Delivery Requirement: Within 2 days of order placement

Description: This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. This is a solicitation issued as a request for quotation (RFQ) for commercial items prepared in accordance with the format in FAR Subpart 12.6, Acquisition of Commercial Items and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Responses to this Request for Quotation (RFQ) are due to the Contracting Officer no later than 4:00 pm on 03/09/2018. Responses to this announcement will result in a Fixed Priced Requirements Contract with FOB Destination and the Government intends to make award under this announcement without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at https://fbo.gov.

Prospective offerors must be registered with the System for Award Management (SAM) website and complete representations and certifications at https://www.sam.gov. All questions regarding this solicitation are to be submitted to the contracting officer, via email, no later than (5) days before the closing date of the solicitation. Questions will not be addressed using the telephone.

001AL-11-15-A Limitations on Subcontracting – Monitoring and Compliance (June 2011) This solicitation includes VA Acquisition Regulation (VAAR) 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Evaluation Factors; VAAR 852.219-11 VA Notice of Total Veteran-Owned Small Business Set-Aside. Accordingly, any contract resulting from this solicitation will include these clauses.

SDVOSB offerors must be verified with the Center for Verification and Evaluation (CVE) to participate under the Veterans First Contracting Program at the time of the response to this announcement at the following website: https://www.vip.vetbiz.gov . See VAAR clause 852.219-10 VA Notice of Total Service-Disabled Veteran Owned Small Business Set-Aside for additional information on the Veterans First Contracting Program requirements. Offers received from companies not registered in https://www.vip.vetbiz.gov will not be considered and ineligible for award.

The U.S. Department of Veterans Affairs, National Cemetery Administration, and the Fort Sam Houston National Cemetery anticipates a firm fixed price requirements contract for top soil and other aggregate stone materials to be delivered on an as needed basis and within 2 days of order placement.

The applicable North American Industrial Classification System (NAICS) code for this procurement is 212321, with a business size standard of 500 employees.

The National Cemetery Administration is seeking quotes from Service Disabled Veteran Owned Small Businesses qualified for the provision of top soil and other aggregate stone materials.

Period of Performance: Date of Award through September 30, 2018 plus, 4, one-year option periods if exercised.

Scope: The contractor shall be responsible for providing top soil and other aggregate stone materials to Fort Sam Houston National Cemetery, 1520 Harry Wurzbach Rd., San Antonio, TX 78209.

The guaranteed minimum award for this contract is $500.00. The maximum aggregate value of orders that can be placed under this contract is $1,500,000.00. The Government does not guarantee that it will place any orders under this contract in excess of the guaranteed minimum award amount.

Supply Price Schedule Base Period: Date of Award through September 30, 2018

Sand

1,125

CY

Top Soil

2,250

CY

Crushed Rock

1,125

Ton

Crushed Limestone

CY

Mulch

CY

Total Estimated Price:

Option Period 1: October 1, 2018 through September 30, 2019

1,500

3,000

CY

1,500

Ton

CY

CY

Option Period 2: October 1, 2019 through September 30, 2020

1,500

CY

Ton

CY

CY

Option Period 3: October 1, 2020 through September 30, 2021

1,500

CY

Ton

CY

CY

Option Period 4: October 1, 2021 through September 30, 2022

1,500

CY

Ton

CY

CY

Price Summary

Product Descriptions: See Attachment A – Statement of Need

ITEM(s) TO BE DELIVERED TO THE FOLLOWING ADDRESS:

Fort Sam Houston National Cemetery 1520 Harry Wurzbach Road San Antonio, TX 78209

Proposal Format and Submission Information:

Offers must be submitted on company letterhead. Commercial format is encouraged. All offerors shall include the following information as part of their quote:

· Legal Business/Company Name (as listed in www.sam.gov)

· DUNS Number

· Point of Contact Name

· Telephone number

· Email Address

Proposals shall be submitted via email or via mail to the following addresses:

For proposals mailed, proposals shall be submitted on compact disk (CD) and files shall be in either Microsoft Word or Adobe pdf formats. DVDs are not acceptable as the Government computer is unable to read this media type. Any DVDs received in response to this announcement will be rated as technically unacceptable and removed from consideration.

Questions pertaining to this announcement shall be sent by email to: kenneth.dougherty@va.gov . Telephone inquiries will not be accepted.

End of Addenda

Evaluation Process:

Quotes will be evaluated in accordance with FAR 13.106-2(b) Evaluation of Quotations or Offers -Pricing shall be submitted as requested in the Schedule of Supplies/Services.

-Technical Package for Evaluation

The following shall be included as part of the offeror’s submission:

· Product Description offered in response to the solicitation

· Delivery time from placement of order placement

· Completed Price Schedule

-Past Performance. The offeror is responsible for providing three (3) references of their choosing. Send a copy of the attached Past Performance Questionnaire (Attachment B) for their completion. The completed questionnaire is to be returned to the Contracting Officer for review. The completed questionnaires shall be sent to: kenneth.dougherty@va.gov no later than the solicitation’s closing date and time. The references chosen by the offer should be selected based on past projects of the same or similar work. The source selection authority shall determine the relevance of similar past performance information.

Basis for Award: The Government intends to award a firm fixed price, requirements contract resulting from this solicitation to the offeror who represents the best value to the government. Offers will be evaluated for acceptability but not ranked using the non-cost/price factors. Offers will be evaluated on the factors set forth below.

Price. Quotations shall be evaluated, for award purposes, based upon the total price proposed. The sum of all the CLINs will represent the total evaluated price. Proposed price must be determined to be fair and reasonable in order to be eligible for award.

Technical Acceptability. Each offeror’s technical package will be evaluated to determine if the offeror provides a products or products compliant with the product description and delivery time found in Attachment A. An evaluation rating of Technically Acceptable / Non-Acceptable will be assigned upon completion of the technical package evaluation. If an offeror receives a technical rating of “Non-Acceptable” they will not be considered for award.

Identify any subcontractor(s) to be used in performance of this contract, along with the subcontractor’s socio-economic status (e.g. Disabled/Veteran owned, Woman owned, Small, Large Business, etc.). If using a subcontractor, list the type and percent of work each party will perform.

Past Performance: Past performance will be evaluated for quality, timeliness (i.e. recent), problem resolution, business relations, customer service and relevance (i.e. experience in providing services similar in size, scope, and complexity as described in the SOW). If no past performance information is readily available, the Offeror’s past performance will be evaluated as Neutral.

Solicitation Provisions and Contract Clauses FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/ and https://www.acquisition.gov/?q=browsefar The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-96 The following solicitation provisions apply to this acquisition:

FAR 52.209-7 Information Regarding Responsibility Matters (Jul 2013) FAR 52.212-1 Instructions to Offerors – Commercial Items (Feb 1998) FAR 52.212-3 Offeror Representations and Certifications – Commercial Items (Nov 2017) FAR 52.216-1 Type of Contract (Apr 1984) (Fixed Price, Requirements) FAR 52.233-2 Service of Protest (Sep 2006) (75 Barrett Heights Rd. Suite 309, Stafford, VA 22556) VAAR 852.211-72 Technical Industry Standards (Jan 2008) (technical standards provided in Attachment A) VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (Jan 2008) VAAR 852.233-71 Alternate Protest Procedure (Jan 1998) VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008)

Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3 “Offerors Representations and Certifications – Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

FAR 52.252-2 – Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/ and https://www.acquisition.gov/?q=browsefar The following solicitation clauses apply to this acquisition:

The clause at 52.212-4, Contract Terms and Conditions – Commercial Items (Jan 2017) applies to this acquisition.

Addendum to FAR clause 52.212-4, Contract Terms and Conditions – Commercial Items (Jan 2017):

FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (Apr 2014) FAR 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011) FAR 52.211-16 Variation in Quantity (Apr 1984) (15% | 25% | each quantity specified in the delivery schedule) FAR 52.211-17 Delivery of Excess Quantity (Apr 1984) FAR 52.216-18 Ordering (Oct 1995) (date of award through September 30, 2022) FAR 52.216-19 Order Limitations (Oct 1995) ($500.00 | $30,000.00 | $200,000.00 | 5 days) FAR 52.216-21 Requirements (Oct 1995) (March 31, 2023) FAR 52.217-8 Option to Extend Services (Nov 1999) (15 days) FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000) (5 years) FAR 52.228-5 Insurance – Work on a Government Installation (Jan 1997) CL-120 Supplemental Insurance Requirements In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers’ liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $250,000.00 per person; $500,000.00 per occurrence and $100,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

FAR 52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984) (September 30, 2018 | September 30, 2018) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) VAAR 852.203-70 Commercial Advertising (Jan 2008) VAAR 852.203-71 Display of Department of Veterans Affairs Hotline Poster (Dec 1992) VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business (Jul 2016) (DEVIATION) VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2012) VAAR 852.246-71 Inspection (Jan 2008)

The clause at 52.212-5 “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (Nov 2017) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (a)(1), (a)(2), (a)(3), (a)(4), (b)(1), (b)(4), (b)(8), (b)(9), (b)(16), (b)(18), (b)(22), (b)(25), (b)(26), (b)(27), (b)(28), (b)(29), (b)(30), (b)(31), (b)(32), (b)(33), (b)(42), (b)(49), (b)(55), and (b)(56).

End of Addenda

End of Document