36C78618Q0022-001.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 64

36C78618Q0022 02-21-2018

Max Andrade 540-658-7221 03-07-2018

43C1

Department of Veterans Affairs

NCA Contracting Service

75 Barrett Heights Rd. Suite 309

Stafford VA 22556

X 100

X

561730

$7.5 Million

N/A

South Florida National Cemetery

6501 S State Road 7

Lake Worth FL 33449

43C1

NCA Contracting Service

43C1 http://www.tungsten-network.com/customer

-campaigns/veterans-affairs/

SEE VAAR 852.232-72 ELECTRONIC

SUBMISSION OF PAYMENT REQUESTS

1-877-752-0900

See CONTINUATION Page

This procurement is being made under FAR Part 13

Simplified Acquisition Procedures for Commercial Items and is a Service Disabled Veteran Owned Business Set-Aside, Authority, 38 USC 8127(d).

The contractor shall provide all supervision, labor, equipment, tools, and supplies necessary for Grounds

Maintenance Services for the South Florida National Cemetery as specified in the solicitation and attachments.

Faxed and emailed offers will not be accepted

All quotes must be submitted through the Department of

Veterans Affairs Electronic Management System (eCMS) Vendor

Portal website https://www.vendorportal.ecms.va.gov to be considered.

CONTRACTOR DUNS NO. ________________________________________

CONTRACTOR EMAIL ADDRESS:___________________________________

CONTRACTOR PHONE NUMBER:____________________________________

See CONTINUATION Page

X X

X 1

36C78618Q0022

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PERFORMANCE WORK STATEMENT

B.2.1 BACKGROUND DESCRIPTION

B.2.2 CONTRACT TYPE SPECIFICS

B.2.3 DESCRIPTION OF SERVICES

B.2.4 PROGRAM OBJECTIVES

B.2.5 SITE MANAGER

B.2.6 PERFORMANCE PLAN

B.2.7 STANDARDS OF EMPLOYEE CONDUCT

B.2.8 PARKING AND VA REGULATIONS

B.2.9 USE OF CEMETERY FACILITIES

B.2.10 INSPECTION AND CLEANING OF CEMETERY FACILITIES

B.2.11 SUPERVISION AND TRAINING

B.2.12 CONTRACT MANAGEMENT and PLACEMENT OF ORDERS

B.2.13. MAINTENANCE DURING CEMETERY FUNCTIONS

B.2.14 PERFORMANCE EVALUTION MEETING

B.2.15 DISCREPANCY ACTIONS

B.2.16 CONTRACTOR’S QUALITY CONTROL PLAN (QCP)

B.2.17 HISTORIC PRESERVATION

B.3 SUPPLIES OR SERVICES & PRICES / COSTS

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (JAN

2017)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (NOV 2017)

C.4 52.203-99 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE

CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS (DEVIATION) (FEB 2015) ... 32

C.5 52.216-18 ORDERING (OCT 1995)

C.6 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.7 52.216-21 REQUIREMENTS (OCT 1995)

C.8 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.9 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.10 52.219-14 LIMITATIONS ON SUBCONTRACTING (JAN 2017)

C.11 52.223-3 HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL SAFETY

DATA (JAN 1997)

C.12 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997)36

C.13 52.232-18 AVAILABILITY OF FUNDS (APR 1984)

C.14 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

C.15 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.16 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS SET-ASIDE (JUL 2016)(DEVIATION)

C.17 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2012)

C.18 MANDATORY WRITTEN DISCLOSURES

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.2 52.203-98 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE

CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS—REPRESENTATION

(DEVIATION) (FEB 2015)

E.3 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (JAN 2017)

ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

E.4 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

ADDENDUM TO FAR 52.212-2

E.5 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

ITEMS (NOV 2017)

E.6 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (OCT 2015) 59

E.7 52.209-5 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID TAX

LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW

(DEVIATION)(MAR 2012)

E.8 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013)

E.9 52.216-1 TYPE OF CONTRACT (APR 1984)

E.10 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.11 52.237-1 SITE VISIT (APR 1984)

E.12 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(JAN 2008)

E.13 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (JAN 1998)

E.14 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008) 64

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(continuation from Standard Form 1449, block 18A.)

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer [TBD]

NCA Contracting Service

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-34, Payment by Electronic Funds Transfer—Other Than System For Award

Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] monthly/periodic, after government acceptance

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the

Solicitation numbered and dated as follows:

AMENDMENT NO DATE

5. MISSING PAGES, LOST OR MISSING QUOTES

This is a Request for Quote (RFQ) for furnishing the commercial services in the Schedule. Quotes shall be received at the address specified in Block 20, i.e. https://www.vendorportal.ecms.va.gov by the date and time specified in Block 8 of SF 1449.

Offerors shall examine this solicitation to verify that all pages have been received. In addition, in compiling this package, some pages may have been duplicated. If the offeror feels that pages are missing or duplicated, the offeror is encouraged to contact the Contracting Officer at the email address shown in https://www.vendorportal.ecms.va.gov/

Block 7a, Standard Form 1449. The offeror is responsible for the results of any failure to check for completeness or page duplication.

To address potential lost, delayed, or mis-delivered quotes, please email the Contracting Officer by the due date to ensure your offer was received. Offerors have the burden to make sure quotes are received at

VA by the date and time specified above. The Offerors bear the risk of having quotes rejected and not considered if filing is not completed by the date/time required.

CAUTION - LATE Submissions, Modifications, and Withdrawals: See provision 52.212-1. All offers are subject to all terms and conditions of this solicitation.

6. GOVERNMENT HOLIDAYS

Holidays observed by the Federal Government:

New Year's Day 1 January

Martin Luther King's Birthday Third Monday in January

President's Day Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day 4th Thursday in November

Christmas Day 25 December

If a holiday falls on Sunday, the following Monday will be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies.

Also included would be any day specifically declared by the President of the United States of America as a national holiday.

7. NOTICE TO PROSPECTIVE OFFERORS

Prospective offerors must be registered with the System for Award Management (SAM) website and complete representations and certifications at https://www.sam.gov.

Offers received from concerns that are not Service-disabled Veteran-owned Small Business

(SDVOSB) concerns shall not be considered. SDVOSBs must be verified for ownership and control and listed in the Vendor Information Pages at https://www.vip.vetbiz.gov prior to the due date for quotes.

(See Provision 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-

Aside.)

Questions pertaining to this solicitation must be sent by e-mail to: max.andrade@va.gov no later than 9:00 AM ET, February 28, 2018. Telephone inquiries will not be accepted. Questions received after this date and time will not be considered.

Offerors shall inspect all sites where services are to be performed and to understand all general and local conditions that may affect the cost of contract performance (See Provision 52.237-1 Site Visit).

https://www.sam.gov/ https://www.vip.vetbiz.gov/ mailto:max.andrade@va.gov

In no event shall failure to inspect constitute grounds for a claim or request for equitable adjustment after contract award. To make arrangements for site visits, contact the following cemetery Point of Contact: Amy Pena, Cemetery Administrative Officer, Phone number: 561-649-

6489 X1001.

B.2 PERFORMANCE WORK STATEMENT

B.2.1 BACKGROUND DESCRIPTION

The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at South Florida National Cemetery located at

6501 S State Road 7, Lake Worth, Florida. The items and services shall be provided in a manner that will maintain healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance throughout. The overall responsibility of the Contractor is to plan, coordinate, organize, manage, and perform the activities described herein, which are required to maintain an acceptable appearance of the cemetery grounds.

National Cemeteries are a resting place for our nation’s heroes and as such, the standards for management, maintenance and appearance of these cemeteries have been established by the National

Cemetery Administration to reflect this nation’s concern and respect for those interred there. The

National Cemetery Administration (NCA) mission: The NCA honors veterans with a final resting place and lasting memorials that commemorate their service to our nation. National Cemeteries are National

Shrines. The standards of maintenance and appearance at these cemeteries must reflect this nation’s concern for those interred there. For this reason, strict adherence to the specifications is required as well as National Cemetery Administration standards.

B.2.2 CONTRACT TYPE SPECIFICS

This procurement is being made under FAR Part 13 Simplified Acquisition Procedures for commercial items.

Contract period is for a base period with four (1) one-year options if exercised. Units and services to be in accordance with the Scope of Work, terms and conditions, contained in this solicitation. The offers shall include a price for each Contract Line Item Number (CLIN), a total price for the estimated quantities, and a sub total price for all estimated services in the contract base period and each option year.

Unit prices shall be all inclusive containing (unit prices for materials, unit prices for labor, any labor burden or fringes, any associated travel costs, profit, overhead, and of the like).

This is a firm-fixed priced, requirements contract. This requirement provides estimated quantities that are a realistic estimated total quantity for the resulting contract in accordance with FAR 16.503. The

Government is not obligated to any specified quantity as the initial contract award will be awarded at a

$0.00 amount and 0 quantities but succeeding executed task orders will obligate funding and exact quantities to the master contract, serving as a funding/quantity allowance for the contract. The contractor shall not exceed quantities listed on the individual task orders as they will not receive payment for additional services rendered outside the executed task order quantity limits. The contractor shall notify the

COR when quantities on the CLINs/Task Order are about to be exhausted, and the contractor considers more quantities are needed in order to perform future services on the contract. The COR will make the determination on ordering future services and will coordinate with the Contract Officer for executing new task orders. Once a new task order is executed, the Contracting Officer & COR will provide the order to the contractor for continuing/new services under this contract. The Government is only obligated to provide payments for all services requested from fully executed task orders following this solicitation.

B.2.3 DESCRIPTION OF SERVICES

B.2.3.1 – Introduction - This performance work statement describes the basic objectives of the South

Florida National Cemetery. The Performance Based Service Contract provides potential offerors the flexibility to develop cost effective solutions and the opportunity to propose innovative alternatives to meet the stated objectives. It also presents the Government with an opportunity to assess the offeror’s understanding of all aspects of the effort to be performed by eliminating the “how to” instructions to accomplish the required effort normally contained on the Statement of Work that the Government traditionally provides to prospective offerors.

B.2.3.2 - The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at the South Florida National

Cemetery in a manner that will maintain healthy grass, trees, shrubs, and plants, that presents a clean, neat, and professional appearance throughout.

B.2.3.3 - Services include, but are not limited to maintenance of grounds, regular mowing, weed eating, flower bed maintenance, removal of leaves and debris, as well as, sweeping or blowing off roads and sidewalks, maintenance of gravesites and headstones, and the alignment and washing of headstones, headstone maintenance, turf maintenance, plant and tree maintenance, sunken grave repair, trash removal, committal shelter preparation and cleanliness, snow and ice removal.

B.2.3.4 - All work will be done during the cemeteries normal Federal workdays and hours (0800am-

4:30pm) with the exception to rare after hour and weekend occurrences. The cemetery is not closed more than two consecutive days, therefore a weekend and holiday burial schedule will be provided to you by the cemetery. Memorial Day is considered a work day for the annual ceremony, however burials will not be conducted; they will be scheduled for one of the weekend days prior to Memorial Day.

All items and services shall be in accordance with the technical specifications listed in

“ATTACHMENT I – TECHNICAL SPECIFICATIONS” attached this solicitation/contract.

B.2.4 PROGRAM OBJECTIVES

A. The contractor shall be responsible for full management of the facility’s maintenance services described herein. The Government’s objectives are described in the NCA’s Operational Standards and Measures provided as Attachments to this solicitation. The Contractor shall develop a

“Performance Work Plan” that contains solutions to accomplish the same objectives as stated in the

NCA “Operational Standards and Measures”, as they are applicable to the services required in the

Schedule. The Contractor may use whatever method he/she chooses to meet the objectives, as long as it is dignified, professional, and the end result satisfies the minimum acceptable levels of performance.

B. The Contractor shall be responsible for:

1. Providing all grounds maintenance services including, but not limited to: maintenance of grounds, regular mowing, edging, trimming, removal of leaves and debris, as well as, sweeping and/or blowing off roads and sidewalks, trash removal, snow and ice removal, and irrigation maintenance. (Reference CLINs 0006, 0007, 0008, 0010, 0018 & Reference Technical

Specifications Attachment, Sections E, F, G, H, K, L, A)

2. Flower Bed Maintenance & Plant and Tree Maintenance: Weeding, mulching and plant maintenance. (Reference CLIN 0011 & Reference Technical Specifications Attachment, Sections

I, J)

3. Turf Maintenance: Proper fertilizing, weeding, sodding and seeding of the turf. Control of any and all bug infestation. Pre/Post emergent. Weed, Pest and fungus control. (Reference CLIN

0012 & Reference Technical Specifications Attachment, Section E)

4. Trimming of Headstones: All turf surrounding a headstone or marker is trimmed to its recommended height. (Reference CLIN 0009 & Reference Technical Specifications Attachment, Section E)

5. Maintenance and Cleaning of headstones and gravesites. (Reference CLINs 0001, 0002, 0003, 0004, 0016, 0017 & Reference Technical Specifications Attachment, Sections B, C)

6. Sunken grave repair. (Reference CLIN 0005 & Reference Technical Specifications Attachment, Section D)

7. Set up and take down committal shelter items needed for services. Ensuring cleanliness of shelter throughout the day and/or after each service or as needed. (Reference CLIN 0015 & Reference

Technical Specifications Attachment, Section K)

8. Transportation services. (Reference CLINs 0014, 0014 & Reference Technical Specifications

Attachment, Section M)

B.2.5 SITE MANAGER

The Contractor shall provide a “Site Manager” who will be on-site at all times during contract performance. The “Site Manager” must have a minimum of five (5) years’ experience as a direct supervisor of a commercial landscaping operation that included surveying, soil excavation, and site construction in industrial, commercial or public sites. The Site Manager must also have experience working in a national cemetery with past performance to include setting headstones, transporting caskets and knowledge of the Organization Assessment and Improvement Program (OAI), NCA Standards and

Measures. The Site Manager must be able to speak and understand English. The Site Manager will be responsible for the following:

(i) Directing, overseeing and coordinating the work involved.

(ii) Staying abreast of all upcoming cemetery functions including special holiday events and interment activities.

(iii) Ensuring that contract work does not cause any committal service, ceremony, procession or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity, security, or safety of the event or visit is compromised.

The Site Manager will re-direct work throughout the rest of the Cemetery – so that productive use of labor and equipment is assured, and downtime is avoided. If the Contractor fails to re-direct employees away from an event in a timely fashion, the COR may then do so.

B.2.6 PERFORMANCE PLAN

The Contractor shall establish a performance plan focusing on criteria such as healthy grass, trees, shrubs, and plants and a clean, neat and professional appearance overall. The plan will include a performance work schedule, list of materials the contractor plans to use, labor and a quality control plan to monitor the contractor’s performance in meeting the cemetery’s goals.

B.2.7 STANDARDS OF EMPLOYEE CONDUCT

A. Contractor and Contractor personnel shall be required to adhere to the following standards of dress and conduct while performing work in the National Cemetery. These standards and regulations are enforceable under Title 38, U.S.C., Part I, Chapter 9, Section 901.

1. Be fully clothed at all times, to include long slacks or pants and a shirt, buttoned up from the neck to the waist. Clothing shall be clean each day. Any soiled clothing should be cemetery work-related that day. T-shirts and/or tank tops as outer garments are prohibited. Shoes/boots will have no holes or loose soles. Steel-toes shoes will be required in accordance with OSHA requirements. Contractor employees will maintain personal hygiene.

2. Shall not engage in loud or boisterous behavior or use profane or abusive language. Shall show proper reverence during committal services.

3. Shall neither eat nor drink beverages (except water or non-alcoholic drinks) in the work areas, nor in site of committal shelter during a service. Use of intoxicating beverages and/or drugs is strictly prohibited.

4. Contractor personnel shall not lean, sit or stand on or against headstones or monuments. No tools, equipment or other items will be placed or leaned on headstones or monuments.

5. The only designated smoking area for the South Florida National Cemetery is located by the maintenance building. All other areas are designated as NO SMOKING. The Contractor can work with the Cemetery Director to select an appropriate location in contractor yard, however a fire safe and appropriate container must be utilized, all individuals must ensure safety, and be out of public view.

B.2.8 PARKING AND VA REGULATIONS

Contractor employees may park privately owned vehicles in the area designated for parking by the COR.

It is the responsibility of the Contractor to ensure his employees park in the appropriate designated parking areas. The Cemetery will not invalidate or make reimbursement for parking violations of the

Contractor’s employees under any conditions. Smoking is prohibited inside of buildings at the Cemetery.

Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search.

Violations of VA regulations may result in citation answerable in the United States (Federal) District

Court, not a local district, state, or municipal court.

B.2.9 USE OF CEMETERY FACILITIES

A. The Government shall not be responsible for any loss, damage, or theft of Contractor items.

Contractor shall be responsible for acceptable standards of housekeeping and custodial maintenance of

Cemetery facilities used by Contractor’s employees.

B. The Government will not furnish a storage building at the cemetery site for use by the contractor to store supplies and equipment. However, the government will provide an area designated for the contractor use. The contractor can establish facilities to include but not limited to office site, coverage storage, etc on or in the designated area after such facilities are approved by the COR and CO. All utilities in the area are the responsibility of the contractor. The Government will not be responsible for any damage to or loss of the Contractor’s equipment and supplies stored on the Government’s premises.

The Contractor shall be responsible for maintaining fire extinguishers and other safety equipment.

C. The Contractor will be responsible for safely storing any chemicals, pesticides, herbicides, cleaning solutions, etc. in accordance with manufactures recommendations. A Material Safety Data Sheet (MSDS) is required for all chemicals, pesticides, herbicides, and cleaning solutions. A copy of all MSDS documents shall also be provided to the COR on a quarterly basis or when any change in chemicals etc., is made.

D. Electricity and phone service will NOT be furnished by the Government for the contractor’s work area.

B.2.10 INSPECTION AND CLEANING OF CEMETERY FACILITIES

A. The Contractor will perform a daily inspection as well as a weekly final. During this inspection the appearance of the cemetery will be observed, and any deficiencies noted within the scope of the contract will be corrected as soon as practicable. Items that need correcting outside the scope of the contract will be reported to the Contracting Officer or his representative.

B. The Contractor will be required to submit daily activity report along with weekly inspection reports and work accomplished to the COR. The COR is located at the South Florida National Cemetery, Lake

Worth, FL.

B.2.11 SUPERVISION AND TRAINING

A. The Contractor shall provide a supervisor who speaks fluent English on site at all times.

B. The Contractor shall be responsible for maintaining satisfactory standards of personnel conduct and work performance and shall administer disciplinary action as required. The Contractor shall remove employees for cause, to include, but not limited to misconduct in performance of duty under these specifications and/or conduct contrary to the best interest of the Government.

C. Contractor is responsible for providing their employees with a restroom (port-o-let), wash station and break room as well as the maintenance of these facilities. Government facilities will not be utilized for these functions.

D. The Contractor shall also be responsible for training and safety precautions for Contractor employees performing work under these specifications. OSHA standards shall be observed by the Contractor in all work performed. Appropriate safety equipment shall be furnished by the Contractor to Contractor personnel and shall be used as prescribed by OSHA standards, including hard hats, safety shoes, safety glasses, and hearing protection devices. The following OSHA and NFPA standards and codes are to be adhered to:

1. 1. National Fire Protection Association (NFPA): 10-1998 Standard for Portable Fire

Extinguishers

2. Occupational Safety and Health Administration (OSHA) 29 CFR 1910 Safety and Health

Regulations for Personal Protection, Safety Color Codes, Portable Power Tools, Electrical Safety and Portable Electric Equipment.

3. Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with

NFPA 241.

B.2.12 CONTRACT MANAGEMENT and PLACEMENT OF ORDERS

A. Representatives of the Contracting Officer: The VA Contracting Officer will designate one (or more) representatives to serve as the Contracting Officer’s Representative (COR) to act for him/her in furnishing technical guidance and advice or generally directing the work to be performed under the contract. Such designation will be in writing and will define the scope and limitations of the COR’s authority. A copy of the designation(s) shall be furnished to the Contractor at time of award.

(i) The COR may direct and arrange the Contractor’s work schedule in specific areas of the cemetery to coordinate with daily cemetery activities and operations.

(ii) The Contractor shall provide the COR with monthly schedules the last week of the month for the following month.

(iii) The Contractor shall provide the COR with detailed weekly schedules on the Friday before the following week.

(iv) The Contractor shall be required to report on a daily basis to the Cemetery Director or the

COR at the main office of the National Cemetery. Contractor shall log in and obtain funeral and or special schedules. This check in is mandatory.

B. Duties and responsibilities of the COR include day-to-day monitoring of the contract as follows:

(i) Providing contract oversight and technical guidance to the Contractor.

(ii) Placing orders for services.

(iii) Verification / certification of payments to the Contractor for services rendered.

(iv) Assuring that any changes effecting work involved, price, terms and/or conditions under the contract are not implemented before written authorization is issued by the Contracting

Officer.

C. All administrative contract functions are the responsibility of the VA CO. Any modifications to the contract, including those involving no-cost changes, increases and decreases in cost or level of services provided, termination or extension of the contract (in part or in whole) and decisions concerning claims or disputes, must be authorized in writing by the Government Contracting Officer.

D. Task Orders for services at the South Florida National Cemetery will be placed by the COR through the Contracting Officer and may be placed via electronic mail (e-mail).

E. Agents/Branches; if the Contractor maintains agents/branches, the Department of Veterans Affairs is to be provided with a list containing any information necessary indicating how and with whom orders are to be placed.

B.2.13. MAINTENANCE DURING CEMETERY FUNCTIONS

Contractor personnel shall not operate motorized equipment or conduct other commercial activities within the designated area during interment services. The COR will set the designated area. When possible, the

COR or his/her representative shall furnish the Contractor with a schedule of all interments and/or ceremonies no later than the close of business of the day prior to the scheduled interment, and a minimum of three (3) days before any ceremonial event(s). The cemetery shall also notify the contractor of any scheduling changes.

B.2.14 PERFORMANCE EVALUTION MEETING

A. The issuance of a Contract Discrepancy Report (CDR) may be cause for the scheduling of a meeting among the Contractor, Contracting Officer, and the COR. A mutual effort will be made to resolve all problems identified. The Government will prepare written minutes of the meeting. The Contractor, Contracting Officer, and the COR will sign minutes of the meeting(s).

B. Should the contractor not concur with the minutes, he will state in writing to the Contracting Officer within ten (10) calendar days, he/she does not concur and explain the reasons for non-concurrence. The

Contracting Officer will review and consider the reasons submitted for the Contractor’s non-concurrence and make a decision. The Contracting Officer will notify the Contractor of the decision in writing within ten calendar days.

B.2.15 DISCREPANCY ACTIONS

A. Normally, the COR will verbally advise or give a written inspection report to the Contractor of discrepancies the first time they occur and ask the Contractor to correct the problem. A notation will be made on the COR checklist of the date and the time the deficiency was discovered and the date and time the Contractor was notified.

B. If the Government created any of the discrepancies, these will not be counted against the Contractor’s performance. When the Government has caused the Contractor to perform in an unsatisfactory manner, the COR will forward a written notice to the responsible organizational element requesting corrective action be taken.

C. When the Contractor is not meeting the limits of satisfactory performance, a CDR will be issued to the

Contractor. The seriousness of the failures should govern whether to issue CDR at the end of the period, or as soon as the limit of satisfactory performance are exceeded.

D. When a CDR is issued for a service, the Contracting Officer must deduct from the periodic payment.

E. If the Contractor does not achieve satisfactory performance by the end of the next period or agreed suspense date, another CDR will be issued and the appropriate amount deducted from the periodic payment.

F. A third CDR will be the cause for a Cure Notice. However, the Contracting Officer may issue a Cure

Notice at any time he/she deems appropriate. Depending on the overall performance of the Contractor, an unsatisfactory reply to the Cure Notice should require a Show Cause letter to be issued, followed by consideration of termination of the contract.

B.2.16 CONTRACTOR’S QUALITY CONTROL PLAN (QCP)

A. The Contractor shall establish and maintain a complete QCP to assure the requirements of this contract are provided as specified. This QCP will be forwarded to the CO along with the requested initial quotation. The CO will review the QCP and list any needed clarifications, and return the Contractor for response, if necessary. The Contractor’s QCP shall include the following or have incorporated into during performance of contract, at a minimum:

1. An inspection plan covering all services required by this contract. The inspection plan must specify the areas to be inspected on either a scheduled or unscheduled bases, how often inspections will be accomplished and documented, and the title of the individual(s) who will perform the inspections.

2. On-site records of all inspections conducted by the contractor noting necessary corrective action taken. Government reserves the right to request copies of any and/or each inspection.

3. Incorporation of either active or established internal policy and procedures for updating equipment and procedures that may affect performances of contract.

4. The methods for identifying and preventing deficiencies in the quality of services performed, before the level of performance becomes unacceptable and organizational functions noting intermediate supervisory responsibilities and overall management responsibilities for ensuring total acceptable performance.

5. On-site records identifying the character, physical capabilities, certifications and ongoing training of each employee performing services under this contract.

6. A log to account for all requests for immediate service. The log shall indicate the date and time of services, and description of results and completion of these services.

7. On-site records of any complaints or problems, with procedures taken to allow for corrections and/or elimination before effects caused interruptions of performance of contract.

B.2.17 HISTORIC PRESERVATION

Where the Contractor or any of the Contractor’s employees, prior to, or during the service work, are advised of or discover any possible archeological, historical and/or cultural resources, the Contractor shall immediately notify the COR verbally, and then with a written follow up.

B.3 SUPPLIES OR SERVICES & PRICES / COSTS

BASE PERIOD (April 1, 2018 – September 30, 2018)

CLIN ITEM EST. QTY UNIT UNIT PRICE TOTAL

PRICE

0001 Cleaning -All upright headstones 17,000 Each

0002 Cleaning -All Niche & Memorial markers 2,000 Each

0003 Headstone Bump & Run 762 Each

0004 Headstone raise, lower, realign, reset and backfill

381 Each

0005 Sunken Grave Repair 200 Each

0006 Mowing Lawn Maintenance (38 acres combined of Bahia, Celecration Bermuda & St. Augustine) to include mowing, fertilizattion, aeration, herbicide, weed disease control, and pest control

26 Weeks

0007 Mowing & Lawn Maintenance (2 acres of

Paspalum) to include mowing, fertilizattion, aeration, herbicide, weed & disease control, and pest control

26 Weeks

0008 Mowing & Trash collection (4.5 acres of Bahia) from canal to canal between west side of sidewalk on SR7/ 441 and cemetery wetlands

26 Weeks

0009 Trimming (all headstones, curbs, walkways, fence lines, roadways, planting beds, etc)

26 Weeks

0010 Edging (all curbs, walkways, roadways, plannting beds, etc)

26 Weeks

0011 Other grounds maintenance to include plant and tree trimming, maintenance and removal;

sweeping and blowing of roads and walkways;

trash and debris removal; daily removal of unauthorized & unsighlty floral items (floral regulations will be provided by cemetery); leaf and plant debris collection and removal.

6 Months

0012 Prep, supply & install Sod (Certified by sod farm)

27,500.00 Sq Ft

0013 Transportation of Casket Remains & Floral

Arrangements

550 Each

0014 Transportation of Cremation & Floral

Arrangements

425 Each

0015 Daily open, set up, cleaning and close up of committal shelters (A, B & C (when required))

390 Each

0016 Headstone Receiving and setting (Initial) 1,000 Each

0017 Headstone Replacement Receiving and setting 200 Each

0018 Mowing and Clearing Of Property West Of

Cemetery (Old Nursery)

6 Months

Total

Estimated

Price:

OPTION YEAR ONE (October 1, 2018 – September 30, 2019)

PRICE

0001 Cleaning -All upright headstones 35,000 Each

0002 Cleaning -All Niche & Memorial markers 4,500 Each

0003 Headstone Bump & Run 1575 Each

0004 Headstone raise, lower, realign, reset and backfill

787 Each

0005 Sunken Grave Repair 400 Each

0006 Mowing Lawn Maintenance (38 acres combined of Bahia, Celecration Bermuda & St. Augustine) to include mowing, fertilizattion, aeration, herbicide, weed disease control, and pest control

53 Weeks

0007 Mowing & Lawn Maintenance (2 acres of

Paspalum) to include mowing, fertilizattion, aeration, herbicide, weed & disease control, and pest control

53 Weeks

0008 Mowing & Trash collection (4.5 acres of Bahia) from canal to canal between west side of sidewalk on SR7/ 441 and cemetery wetlands

53 Weeks

0009 Trimming (all headstones, curbs, walkways, fence lines, roadways, planting beds, etc)

53 Weeks

0010 Edging (all curbs, walkways, roadways, plannting beds, etc)

53 Weeks

0011 Other grounds maintenance to include plant and tree trimming, maintenance and removal;

sweeping and blowing of roads and walkways;

trash and debris removal; daily removal of unauthorized & unsighlty floral items (floral regulations will be provided by cemetery); leaf and plant debris collection and removal.

12 Months

0012 Prep, supply & install Sod (Certified by sod farm)

55,000 Sq Ft

0013 Transportation of Casket Remains & Floral

Arrangements

1,500 Each

0014 Transportation of Cremation & Floral

Arrangements

1,000 Each

0015 Daily open, set up, cleaning and close up of committal shelters (A, B & C (when required))

780 Each

0016 Headstone Receiving and setting (Initial) 1,000 Each

0017 Headstone Replacement Receiving and setting 400 Each

0018 Mowing and Clearing Of Property West Of

12 Months

OPTION YEAR TWO (October 1, 2019 – September 30, 2020)

PRICE

0001 Cleaning -All upright headstones 36,000 Each

0002 Cleaning -All Niche & Memorial markers 5,000 Each

0003 Headstone Bump & Run 1,625 Each

0004 Headstone raise, lower, realign, reset and backfill

812 Each

0005 Sunken Grave Repair 400 Each

0006 Mowing Lawn Maintenance (38 acres combined of Bahia, Celecration Bermuda & St. Augustine) to include mowing, fertilizattion, aeration, herbicide, weed disease control, and pest control

53 Weeks

0007 Mowing & Lawn Maintenance (2 acres of

Paspalum) to include mowing, fertilizattion, aeration, herbicide, weed & disease control, and pest control

53 Weeks

0008 Mowing & Trash collection (4.5 acres of Bahia) from canal to canal between west side of sidewalk on SR7/ 441 and cemetery wetlands

53 Weeks

0009 Trimming (all headstones, curbs, walkways, fence lines, roadways, planting beds, etc)

53 Weeks

0010 Edging (all curbs, walkways, roadways, plannting beds, etc)

53 Weeks

0011 Other grounds maintenance to include plant and tree trimming, maintenance and removal;

sweeping and blowing of roads and walkways;

trash and debris removal; daily removal of unauthorized & unsighlty floral items (floral regulations will be provided by cemetery); leaf and plant debris collection and removal.

12 Months

0012 Prep, supply & install Sod (Certified by sod farm)

55,000 Sq Ft

0013 Transportation of Casket Remains & Floral

Arrangements

1,500 Each

0014 Transportation of Cremation & Floral

Arrangements

1,000 Each

0015 Daily open, set up, cleaning and close up of committal shelters (A, B & C (when required))

780 Each

0016 Headstone Receiving and setting (Initial) 1,000 Each

0017 Headstone Replacement Receiving and setting 400 Each

0018 Mowing and Clearing Of Property West Of

OPTION YEAR THREE (October 1, 2020 – September 30, 2021)

PRICE

0001 Cleaning -All upright headstones 37,000 Each

0002 Cleaning -All Niche & Memorial markers 5,500 Each

0003 Headstone Bump & Run 1,675 Each

0004 Headstone raise, lower, realign, reset and backfill

837 Each

0005 Sunken Grave Repair 400 Each

0006 Mowing Lawn Maintenance (38 acres combined of Bahia, Celecration Bermuda & St. Augustine) to include mowing, fertilizattion, aeration, herbicide, weed disease control, and pest control

53 Weeks

0007 Mowing & Lawn Maintenance (2 acres of

Paspalum) to include mowing, fertilizattion, aeration, herbicide, weed & disease control, and pest control

53 Weeks

0008 Mowing & Trash collection (4.5 acres of Bahia) from canal to canal between west side of sidewalk on SR7/ 441 and cemetery wetlands

53 Weeks

0009 Trimming (all headstones, curbs, walkways, fence lines, roadways, planting beds, etc)

53 Weeks

0010 Edging (all curbs, walkways, roadways, plannting beds, etc)

53 Weeks

0011 Other grounds maintenance to include plant and tree trimming, maintenance and removal;

sweeping and blowing of roads and walkways;

trash and debris removal; daily removal of unauthorized & unsighlty floral items (floral regulations will be provided by cemetery); leaf and plant debris collection and removal.

12 Months

0012 Prep, supply & install Sod (Certified by sod farm)

55,000 Sq Ft

0013 Transportation of Casket Remains & Floral

Arrangements

1,500 Each

0014 Transportation of Cremation & Floral

Arrangements

1,000 Each

0015 Daily open, set up, cleaning and close up of committal shelters (A, B & C (when required))

780 Each

0016 Headstone Receiving and setting (Initial) 1,000 Each

0017 Headstone Replacement Receiving and setting 400 Each

0018 Mowing and Clearing Of Property West Of

OPTION YEAR FOUR (October 1, 2021 – September 30, 2022)

PRICE

0001 Cleaning -All upright headstones 38,000 Each

0002 Cleaning -All Niche & Memorial markers 6,000 Each

0003 Headstone Bump & Run 1,725 Each

0004 Headstone raise, lower, realign, reset and backfill

862 Each

0005 Sunken Grave Repair 400 Each

0006 Mowing Lawn Maintenance (38 acres combined of Bahia, Celecration Bermuda & St. Augustine) to include mowing, fertilizattion, aeration, herbicide, weed disease control, and pest control

53 Weeks

0007 Mowing & Lawn Maintenance (2 acres of

Paspalum) to include mowing, fertilizattion, aeration, herbicide, weed & disease control, and pest control

53 Weeks

0008 Mowing & Trash collection (4.5 acres of Bahia) from canal to canal between west side of sidewalk on SR7/ 441 and cemetery wetlands

53 Weeks

0009 Trimming (all headstones, curbs, walkways, fence lines, roadways, planting beds, etc)

53 Weeks

0010 Edging (all curbs, walkways, roadways, plannting beds, etc)

53 Weeks

0011 Other grounds maintenance to include plant and tree trimming, maintenance and removal;

sweeping and blowing of roads and walkways;

trash and debris removal; daily removal of unauthorized & unsighlty floral items (floral regulations will be provided by cemetery); leaf and plant debris collection and removal.

12 Months

0012 Prep, supply & install Sod (Certified by sod farm)

55,000 Sq Ft

0013 Transportation of Casket Remains & Floral

Arrangements

1,500 Each

0014 Transportation of Cremation & Floral

Arrangements

1,000 Each

0015 Daily open, set up, cleaning and close up of committal shelters (A, B & C (when required))

780 Each

0016 Headstone Receiving and setting (Initial) 2,000 Each

0017 Headstone Replacement Receiving and setting 400 Each

0018 Mowing and Clearing Of Property West Of

TOTAL PRICES:

BASE PERIOD

OPTION YEAR I

OPTION YEAR 2

OPTION YEAR 3

OPTION YEAR 4

Grand Total Estimated Price:

The period of performance is from Date of Award through September 30, 2018, with four (4) one (1) year renewal options, if exercised. Note: all Option Years are subject to the availability of appropriated funds; options are not guaranteed, and the Government’s decision not to exercise an option shall not be understood, construed, or intended as a termination.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS (JAN 2017)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any

Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the

Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR

52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds

Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other

Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by

EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1)…