36C78618Q0020-00001001.pdf

Solicitation 36C78618Q0020

Janitorial Services for South Florida National Cemetery

FY18 Base plus 4 Option Years

Solicitation Questions:

1. Is this a New Requirement or Follow-on? Who is the incumbent? How much is the current contract?

This acquisition is being classified as a new requirement as the cemetery does not currently have an independent “Janitorial Services” requirement/contractor. Currently this requirement is being performed/consolidated under the “Facility Maintenance

Services” requirement which covers Cemetery Exterior Grounds/Turf Maintenance &

Interior Janitorial Services. The current requirement is being performed by Native

Contractors, Inc. | DUNS 018295589 | Contract # VA786-13-C-0176.

2. What is the square footage in each of the following buildings on site (as well as the percentages/square footages for carpet verses tile/hard flooring for each)?

a. Administration – Square Feet Long Hallway: 325 Operation Room: 226.8 General Office: 852.2 Bathrooms:

Unisex (1) 72.3 Unisex (2) 72.3 Closet: 52.6 Lunch Room: 261 (1 refrigerator, 1 sink and 1 microwave) Small Hallway rear employee entrance: 46.75 Directors Office: 205.7 Ass. Director Office: 87.5 Admin Officer Office: 87.5 Small Hallway near multipurpose room: 51.8 Multipurpose Room: 264 Total = 2605.45 (Carpeted: 1723.7 // Tile: 881.75)

b. Maintenance Lunch Room: 456 (1 refrigerator, 1 sink and 1 microwave) Office 113: 108 Foreman Office: 108 Vestibule: 108 Hallway: 280 Men’s locker room: 325

Women’s locker room: 325 Total = 1710

c. Public Information Center (PIC) – Total = 432

d. Public restrooms Family: 114 Women’s: 234 Men’s: 145 Hallway: 72.5 Total = 565.5

e. Honor Guard Rooms Closet: 30 Foyer: 36 Main room: 228 Bathroom: 42 Total = 336

3. How many bathrooms are located in each of the following buildings, what is the size in square footage, urinal count, toilet count, and sink count?

a. Administration 2 Unisex Bathrooms (1) 72.3 (2) 72.3 Total = 144.6 Each has 1 toilet, 1 sink, 1 trash can

b. Maintenance Men’s locker room: 325 Women’s locker room: 325 Total = 650 Men’s: 2 toilets, 4 sinks, 2 urinals, 1 shower Women’s: 1 toilet, 3 sinks, 1 shower

c. Public Information N/A

d. Public restrooms Family: 114 ( 1 sink, 1 toilet) Women’s: 234 ( 3 sinks, 4 toilets) Men’s: 145 ( 3 sinks, 1 toilet & 2 urinals) Total = 493

e. Honor Guard Rooms Bathroom: 1 bathroom 42 sq ft (1 toilet, 1 sink)

4. What is the trash can count and size in each of the following buildings?

a. Administration = 15

b. Maintenance = 9

c. Public Information = 1

d. Public restrooms = 3

e. Honor Guard Rooms = 2

5. What is the square footage of CLIN 0003 – Strip and Wax?

3842.65

6. What is the square footage of the carpeted area that needs to be shampooed?

1723.7

7. Which buildings have break rooms, what are the quantities and square footages of those break rooms?

Administrative: Lunch Room: 261 Maintenance: Lunch Room: 456 Honor Guard Room: Main Room 228 Total = 945

8. What are the sizes of all of the removable rugs that need to be separately cleaned?

And for the removable rugs, is it acceptable to send those out to a cleaning service?

No cleaning of removable rugs, except vacuum. If can’t be vacuumed we will replace.

9. Since the contractor is required to perform services before or after cemetery work hours, is the contractor responsible for locking and securing the cemetery and arming alarm systems?

Yes. Keys and code will be provided.

10. There doesn't seem to be a list of supplies the contractor is responsible for. Can you provide a detailed list of contractor provided supplies? (Example: Jumbo toilet paper, C-fold Paper towels, etc.)

Toilet paper, hand soap, dish soap, napkins (Administrative building soft pull round, Maintenance – trifold), trash bags, recycling bags, air fresheners for bathroom, hand sanitizer refillable bags.

11. Once service is completed can assigned employee leave for the day?

Yes.

12. Proposal must be submitted through the vendor portal system – if system is down what do we do? No email proposals will be acceptable for delivery?

Please review solicitation provision “ADDENDUM TO 52.212-1 INSTRUCTIONS TO

OFFERORS--COMMERCIAL ITEMS” for details.

13. Will the facility provide storage for equipment and supplies?

Yes.

14. Can the Government provide daily employee count and daily visitors?

14-16 employees, daily visitors 50-500, events (Memorial Day & Wreaths Across America 2000- 3500)

15. If awarded this contract does current staff have first refusal?

Yes, FAR 22.1202 policy applies to the new contract.

16. Can the government provide the current monthly price?

This requirement is being classified as a new requirement therefore no current monthly prices exist.

17. Does the Government have any historical data on paper product usage?

No.

18. What does PIC stand for or which building is this referring to in CLIN 0001?

Public Information Center

19. What line item do the public restrooms, public information building, and honor guard rooms fall under?

CLIN 0001 – Public restrooms, PIC & Administrative building CLIN 0002 – Maintenance and Honor Guard room

20. Work is to be performed before or after normal business hours of 0800am and

430pm correct not during these hours?

Yes

21. Will janitorial supplies such as soap, paper towels, etc be supplied by cemetery or by contractor?

Contractor

22. What is the average usage rate for the disposables that are to be included in the contract such as bathroom soaps, bathroom tissue paper, bathroom toilet paper, and hand towels? What types of products does the VA intend for the contractor to supply (ie 2-ply toilet paper vs cheap toilet paper)?

1. Unknown

2. 2ply for employee areas, Public restrooms – commercial grade.

23. During the site visit the VA described “immediate cleanup” of daily messes- our firm and others described this requirement as full time “day porter” needed to fulfill this requirement... this is not called out in the scope of work- does the VA request a full time attendant during operating hours?

Anything during work hours will be handled by cemetery staff.

24. Could the VA please provide clarity on the weekend cleaning needs including scope and timeframe of available areas? What services are needed on Saturday and

Sunday and what time will the areas for those services be available for cleaning?

See project information description.