36C77627Q0042.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* 540-22-700 | EHRM Infrastructure Upgrades | Clarksburg, WV | Samantha/Leslie

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 44131

SOLICITATION NUMBER* 36C77627Q0042

RESPONSE DATE/TIME/ZONE 11-13-2026 16:00 EASTERN TIME, NEW YORK,

USA

ARCHIVE 90 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* Z1DA

NAICS CODE* 236220

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490

Independence OH 44131

POINT OF CONTACT*

Contract Specialist

Leslie Prather leslie.prather@va.gov

216-447-8300

PLACE OF PERFORMANCE

ADDRESS Louis A Johnson VA Medical Center

1 Medical Center Dr

Clarksburg WV

POSTAL CODE 26301

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov

URL DESCRIPTION Department of Veterans Affairs Homepage

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

SYNOPSIS:

INTRODUCTION:

This Sources Sought Notice is for market research and information purposes only at this time and shall not be construed as a solicitation or as an obligation on the part of the Department of

Veterans Affairs (VA).

The VA Office of Facilities Acquisition (OFA), Program Contracting Activity Center (PCAC) is conducting a market survey and is seeking potential sources for the EHRM Infrastructure

Upgrades at the Louis A Johnson VA Medical Center located in Clarksburg, WV.

PROJECT DESCRIPTION:

This project shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for VA WV

CLARKSBURG EHRM INFRASTRUCTURE UPGRADES as required by drawings and specifications. Project scope includes but is not limited to the following infrastructure upgrades:

facility fiber throughout the buildings to each Telecommunications Room (TR); provide a redundant fiber run throughout the facility to each TR; provide reredundant fiber mainst to the demarcation room from the provider point; install needed data drops in quantities as shown on the contract documents; install new electrical outlets throughout the facility in quantities as shown on the contract documents; provide additional power in each TR; upgrade facility power distribution as required; upgrade facility HVAC distribution as required; physical security assessment and upgrades; reconfiguration, expansion and renovation of existing space (demo, new construction, finishes, cable); data center work – construct new data center as shown on plans, upgrade fiber infrastructure backbone campus-wide within buildings and between buildings; provide diversified path for WAN; and hazardous material abatement. Project scope includes buildings 1,1CA,5,6,7,20,22 and visits to the site by Bidders may be made in accordance with what is listed in the solicitation and at the discretion of the Contracting Officer.

PROCUREMENT INFORMATION:

The proposed project will be a competitive, firm-fixed-price contract utilizing the design-bid-build approach (Final Specifications and Drawings will be provided). The anticipated solicitation will be issued either as a Request For Proposal (RFP) in accordance with FAR Part

15, considering Technical and Price Factors or as an Invitation for Bid (IFB) in accordance with

FAR Part 14, considering Price only. The results and analysis of the market research will finalize the determination of the procurement method. The type of socio-economic set-aside, if any, will depend upon the responses to this notice and any other information gathered during the market research process.

This project is planned for advertising in late December 2026 – early January 2027. In accordance with VAPM M836.101, the magnitude of construction is between $20,000,000 and

$30,000,000. The North American Industry Classification System (NAICS) code 236220 (size standard $45.0 million) applies to this procurement. The duration of the project is currently estimated at 551 calendar days from the issuance of a Notice to Proceed. The services for this project will include providing all construction related services such as: providing labor, materials and equipment required to complete the project as per contract documents prepared by an independent Architect-Engineer firm.

CAPABILITY STATEMENT:

Respondents shall provide a general capabilities statement to include the following information:

Section 1: Provide company name, Unique Entity Identifier (UEI), company address, Point-of-

Contact name, phone number and email.

Section 2: Provide company business size based on NAICS code 236220. Also, provide business type (i.e., Large Business, Small Business, Service-Disabled Veteran Owned Small

Business, Small Disadvantaged Business, Women-Owned Small Business, Hub Zone Small

Business, etc.).

Section 3: Provide a Statement of Interest in the project.

Section 4: Provide the prime contractor’s available bonding capacity in the form of a letter of intent from your bonding company with this submission. *Please ensure that the individual bonding capacity is in line with the VAPM Magnitude of Construction listed above.

Section 5: Provide the type of work your company has performed in the past in support of the same or similar requirement. This section is IMPORTANT as it will help to determine the type of socio-economic set-aside, if any. (Note: The required technical elements may be distributed across the submitted projects, provided all elements are represented within the 3 project submission limit.)

Please provide the following in your response:

• No more than three (3) contracts that your company has performed within the last seven

(7) years that are valued at least $17,000,000.00 and of comparable complexity and scope to this requirement. Include the project name, project owner and contact information as this person may be contacted for further information, project scope, project size (Example: square footage), building use (Example: Medical Facility, Office

Building, etc.), project dollar value, start and completion dates.

• Provide specific examples that relate aspects of previous projects to the proposed project. Examples should show:

o Performance as a contractor on a construction project that is at least

$19M in value (provide dollar value) performed in an occupied medical facility requiring uninterrupted service lines, such as an emergency or surgical environment.

o Performance as a contractor on a construction project that executed the specified phasing identified in a CD package.

o Performance as a contractor on a construction project that required limited staging and laydown near the project site.

o Performance as a contractor on a construction project that consistently required off-hours work.

o Performance with mechanical, electrical, data, and civil infrastructure.

o Performance dealing with work that would cause interruptions of facility utilities and/or tying-in to existing structures.

o Performance with on-site work installing fiber optic cable in an occupied medical facility.

o Performance with phasing of telecommunication work resulting in seamless switch over from old to new system.

• Describe your Self-Performed** effort (as either a Prime or Subcontractor). Describe

Self-Performed work in terms of dollar value and description. **Self-Performed means work performed by the offeror themselves, NOT work performed by another company for them for any of the project examples provided.

It is requested that interested contractors submit a response (electronic submission) of no more than eight (8) single sided pages, single-spaced, 12-point font minimum that addresses the above information. This response must be submitted as a single application-generated (not scanned) PDF document that is less than or equal to 4MB in size. Please note that hard copies will not be accepted. Please also include a cover page, which includes, at a minimum: the company’s name, address, Unique Entity Identifier (if available), socio-economic status, point-of-contact name, phone number, and e-mail address. Responses must include the Sources

Sought number and project title in the subject line of their e-mail response. Submissions

(responses) shall be submitted via email to the primary and secondary points of contact listed below by November 13, 2026 at 4:00 PM ET. No phone calls will be accepted.

The Capabilities Statement submitted in response to this Sources Sought shall not be considered to be a bid or proposal. This notice is for information and planning purposes only and is neither to be construed as a commitment by the Government nor will the Government pay for information solicited. No evaluation letters and/or results will be issued to the respondents. After completing its analyses, the Government will determine whether to limit competition among the small business categories listed above or proceed with full and open competition as other than small business.

At this time no solicitation exists; therefore, please do not request a copy of the solicitation. If a solicitation is released it will be synopsized in Contract Opportunities at https://sam.gov/. It is the potential offeror's responsibility to monitor this site for the release of any solicitation or synopsis.

Contracting Office Address:

Office of Facilities Acquisition (OFA) Program Contracting Activity Center (OFA PCAC)

6100 Oak Tree Blvd. Suite 490

Independence, OH 44131

Primary Point of Contact:

Leslie Prather

Contract Specialist leslie.prather@va.gov

Secondary Point of Contact:

Samantha Mihaila

Contracting Officer samantha.mihaila@va.gov

End of Document https://sam.gov/ mailto:leslie.prather@va.gov mailto:samantha.mihaila@va.gov