36C77626Q0188.docx

SUBJECT*

5-Minute Consult Subscription

GENERAL INFORMATION

SET-ASIDE

Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131

POINT OF CONTACT*

Contract Specialist Andrew Allen Andrew.Allen6@va.gov 216-447-8321

PLACE OF PERFORMANCE

ADDRESS

POSTAL CODE

ADDITIONAL INFORMATION

DESCRIPTION

The Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) is in the process of planning a requirement in which a contractor will be required to provide 5 Minute Consult Subscription. Please see Statement of Work document.

This Sources Sought/Request for Information (SS/RFI) is for information and planning purposes only at this time and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs (VA), Veterans Health Administration (VHA). Although the terms "proposal" and/or "Offeror" may be used in this SS/RFI, any response will be treated as information only.

Complete responses to this notice will assist the VA in determining any potential set-aside for the requirement. Not providing all information requested in response to this notice may result in the VA being unable to determine a vendor potentially capable of satisfying the requirement and, subsequently, if the “rule of two” criteria is not met, a specific set-aside category may not be decided by the Contracting Officer. To qualify as a small business under a small business set-aside contract, the offeror must be considered a small business under the NAICS code assigned to the procurement.

Requirements:

See attached Draft Statement of Work (SOW) and list of journals requesting.

The Government anticipates soliciting a Firm-Fixed-Price (FFP), single award, contract with a base period of performance of 12 months and four (4) twelve (12) months option periods.

Submittal Information:

Contractors having ability to provide the listed titles in its entirety shall provide the following:

1. Entity Information Company Name and Address:

Point of Contact (POC) Name:

POC Email Address:

POC Phone Number:

UEI Number:

2. Mark if your firm is eligible for participation in one of the following small business programs. If so, please indicate the program:

[ ] yes [ ] no - Small Business (SB) [ ] yes [ ] no - HUBZone [ ] yes [ ] no - Small Business 8(a) [ ] yes [ ] no - Small Disadvantaged Business (SDB) [ ] yes [ ] no - Women-Owned (WO) Small Business [ ] yes [ ] no - Service Disabled Veteran Owned Small Business (SDVOSB) [ ] yes [ ] no - Veteran Owned Small Business (VOSB) [ ] yes [ ] no - Large Business [ ] yes [ ] no - Other (please specify)

3. Are you an authorized reseller of 5-Minute Consult Subscription?

a. If yes, you must provide signed documentation supporting your authorization such as a notice from Wolters-Kluwer or the subscriber stating your company is an authorized reseller. The documentation shall be no more than two years old.

4. Does your company offer this service via a General Service Administration (GSA) contract?

a. If yes, provide the contract number or attach the contract to the response.

5. Describe in detail how your company will comply with the applicable Limitation on Subcontracting requirements (e.g., VAAR 852.219-75 for SDVOSB/VOSB set‑asides, FAR 52.219-14 for small business set‑asides). The response shall, at a minimum, address:

a. The percentage of the total contract value (excluding the cost of materials, as applicable) the prime will perform with its own employees.

b. The percentage of the total contract value that will be subcontracted to:

i. similarly situated entities; and

ii. all other subcontractors.

c. The percentage for labor, materials, and other direct costs, clearly identifying which portions will be incurred by the prime versus each category of subcontractor.

6. In addition to providing the information requested above, responding companies are encouraged to include any relevant information to confirm the company’s ability to meet the requirements outlined in this request and the SOW, Sections 2. and 3.

7. Is there anything in the SOW that needs to be revised, explained, or corrected?

Note: Do not include Proprietary, classified, confidential, or sensitive information in responses.

In addition to providing the information requested above, responding companies are encouraged to include any relevant information to confirm the company’s ability to meet the requirements outlined in this request.

It is requested that the above information be provided no later than Friday, May 15, 2026, 10:00AM EST. Responses should be emailed to Andrew Allen at Andrew.Allen6@va.gov All Email Correspondence for this project must reference the Sources Sought Number, Project Identifier and Project Title in the subject line of the email. Example:

Sources Sought Notice: 36C776-23-AP-2477 5-Minute Consult Subscription No phone calls will be accepted.

RESULTS INFORMATION: Sources Sought responses will not be returned, nor will respondents be notified of the Government's evaluation of the information received. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted under this Sources Sought.

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

Statement of Work Department of Veterans Affairs Veterans Health Administration (VHA) 5MinuteConsult Subscription

General Information: The Department of Veterans Affairs (VA) Veterans Health Administration (VHA) requires an existing, commercial, off-the-shelf, web-based (online) subscription that will be available throughout the VHA healthcare system.

Background: VHA’s goal is to ensure uniform availability of high-quality psychology sciences electronic textbooks, across the VHA system, to improve clinical decision making.

5MinuteConsult is a fully integrated digital resource to help guide primary care professionals and clinical students in daily decision support, based on clinical content in the family medicine market, giving access to the information needed at the point-of-care. It is a fast resource to obtain the most likely diagnosis, treatment, and management for thousands of diseases.

5MinuteConsult provides fast, evidence-based answers to clinical questions, in the following areas:

· DISEASES & CONDITIONS: The topics covered on 5MinuteConsult support clinical decisions and improve patient care. Users can browse more than 2,000 diseases and conditions that are encountered in practice.

· DRUGS: A to Z drug monographs from Facts & Comparisons; includes additional patient education materials and drug interactions. Also provides instant access to drug prescribing and drug safety information for more than 1,900 drugs.

· LAB TESTS: Lab Tests have recommendations for when to order tests, and how to interpret results, based on evidence-based laboratory medicine.

· PROCEDURES: More than 200 videos to assist in enhancing provider procedure skills to provide better patient care.

· PT EXERCISES: Review physical therapy exercises with patients to help with patient compliance, and proper execution

· ALGORITHMS & CHARTS: Over 200 diagnosis and treatment algorithms, including online-only exclusives, to help diagnose clinical signs and symptoms, and treatment of a variety of clinical symptoms.

· PATIENT HANDOUTS: Resources to improve treatment plan adherence and help patients to understand their disease or condition. Patient Education handouts provided by Lexicomp®.

· CME or CE credit are available Scope of Work:

The VHA Office of Health Informatics (OHI) requires an annual subscription to 5MinuteConsult for all facilities and authorized healthcare providers in the Veterans Health Administration. Product must be the 5MinuteConsult brand name (Home | 5MinuteConsult) or equivalent.

The contractor shall provide all sites on the VHA network with a web-based database.

The online product shall have technical capability to include Serials Solutions and LibLynx authentication for remote users.

If the vendor wishes to have a license agreement, in addition to a VA purchase order, the license must be included in the response to this proposal and be approved by VA contracting and legal.

Currency: Submission of e-journal and other titles shall be of the most current editions.

Usability: Navigation within the system must be logical and easy to use. The product shall have “user friendly” help and direction aids.

Access, Content, Support:

The system is 508 compliant. (http://www.section508.gov/) If the system is not 508 compliant, the contractor shall describe measures being taken to bring the system into compliance and date, within 12 months of contract award, that the system will be 508 compliant. Or, if the system is not 508 compliant, the contractor shall describe why no work is being done to make it 508 compliant.

An unrestricted number of simultaneous users shall have immediate access from any web-enabled computer throughout VHA. It is required that all authorized remote users (with VPN, dial-up, wireless, etc. access) have access to the product through any VA networked computer and/or CPRS. A username and/or password option must be offered for remote users if needed.

The product shall be compatible with most standard web browsers, which have cookies enabled. To ensure privacy, the product must use session cookies rather than persistent cookies.

All site content and support of the web site is the responsibility of the contractor. This includes tech support to VHA users nationwide.

System downtime must be minimal and VA project manager shall be notified when such occurs.

Information shall be easily printed.

The product’s licensing agreement must permit free use, for educational purposes, of all pictures and graphics.

The vendor shall assign a single point of contact, for customer service issues, to VA.

The vendor shall respond to questions within two business days.

Availability of usage statistics at an IP level is highly desirable.

Information or text can be emailed among VHA colleagues.

Performance Period: 12 months and four (4) twelve (12) months option periods, to be exercised at the discretion of the government.

End of Document

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