36C77626Q0092.docx
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- Solicitation number
- 36C77626Q0092
About this file
This is a Special Notice of Intent to Sole Source for a web-based Applicant Tracking System (ATS) subscription service. The Department of Veterans Affairs (VA), Program Contracting Activity Central (PCAC), on behalf of Workforce Management and Consulting (WMC), intends to issue a sole source purchase order to KAMEDDATA.COM, Inc. for the National Recruitment Service (NRS) Applicant Tracking System. The contract covers user access and data storage to the existing system for a twelve-month period of performance. The VA justifies the sole source procurement under FAR 6.103-1(b) citing the inability to replicate or transfer the existing database containing over 90,000 current applicant records to any other platform, combined with the need for workflow continuity. The service will be used VA-wide by VHA-designated recruitment, management, and support staff for lead sharing, standardized capture of recruitment leads, tracking, and reporting of recruitment activities.
Responses to this notice are due by February 9, 2026, at 10:00 a.m. Eastern Time, addressed to Contracting Officer Kristy Svendsen (Kristy.Svendsen@va.gov) and Contract Specialist Jessica Rogers (Jessica.Rogers2@va.gov). Although this is not a competitive solicitation and no solicitation document is available, any responsible source believing it can meet the requirements may submit a capability statement, proposal, or quotation for consideration. The contracting office is located in Independence, Ohio (ZIP 44131), the product service code is R612, and the NAICS code is 541519 with a Small Business Administration size standard of $34 million. The incumbent contractor is KAMEDDATA.COM, Inc., located at 4400 Bayou Blvd, Suite 12, Pensacola, Florida 32503.
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| File | Type | Posted |
|---|---|---|
| P01-2026 - ATS PWS edited v2.docx | DOCX document |
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Special Notice Special Notice
| SUBJECT* |
| VHA NRS Applicant Tracking System (VA-26-00020122) |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 44131 |
| SOLICITATION NUMBER* |
| 36C77626Q0092 |
| RESPONSE DATE/TIME/ZONE |
| 02-09-2026 10:00 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 15 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| R612 |
| NAICS CODE* |
| 518210 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Program Contracting Activity Central
6100 Oak Tree Blvd, Suite 490 Independence OH 44131
POINT OF CONTACT*
Contract Specialist Jessica Rogers Jessica.Rogers2@va.gov Contracting Officer Kristy Svendsen Kristy. Svendsen@va.gov
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
| AGENCY CONTACT’S EMAIL ADDRESS |
| Jessica.Rogers2@va.gov |
| EMAIL DESCRIPTION |
| Contract Specialist Email |
DESCRIPTION
SPECIAL NOTICE OF INTENT TO SOLE SOURCE
WEB-BASED APPLICANT TRACKING SYSTEM SUBSCRIPTIONS
User Access and Data Storage to an Existing System
The Department of Veterans Affairs (VA), Program Contracting Activity Central (PCAC) on behalf of Workforce Management and Consulting (WMC) intends to issue a sole source purchase order to KAMEDDATA.COM, Inc. for the National Recruitment Service (NRS) Applicant Tracking System. This contract is for user access and data storage to the existing system with a period of performance of twelve (12) months. This database service to retain over 90,000 current applicant records are not available or feasible to be replicated through any other sources. The VA intends to solicit and negotiate with KAMEDDATA.COM, Inc., 4400 Bayou Blvd, Suite 12, Pensacola, FL 32503. This service is specific to one contractor.
This web-based applicant tracking system (ATS) is to be used by VHA-designated recruitment, management, and support staff working VHA-wide to be used throughout the VHA for lead sharing and provide the contractor’s existing platform for standardized and centralized capturing of leads, tracking, and reporting recruitment activities. Due to large amounts of active and existing data on the current platform and a need for work-flow continuity this procurement is being conducted in accordance with RFO 6.103-1(b), only one responsible source and no other supplies or services will satisfy agency requirements.
The NAICS code for this procurement is 541519 and the Small Business Administration Size Standard is $34 Million. This notice of intent to is not a request for competitive quotes. No solicitation document is available, and telephone requests will not be accepted. However, any responsible source who believes it is capable of meeting the requirements may submit a capability statement, proposal, or quotation, which shall be considered by the agency, only if received by the closing date and time of this notice. Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses received to this notice is solely within the discretion of the Government. Responses to this notice are due in writing on or before February 9, 2026 at 10:00am (Eastern) to the Contracting Officer, Kristy Svendsen at Kristy.Svendsen@va.gov AND Contract Specialist, Jessica Rogers at Jessica.Rogers2@va.gov.
See attached document: P01-2026 - ATS PWS edited v2.
End of Document
| *= Required Field |
| Special Notice |
Special Notice
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