S05 First Round Vendor Questions and Government Answers.docx

Contractor Questions and Government Answers | Solicitation No. 36C77626Q0002

1. Question: Section; PWS, General. What departments are in the new CBOC?

a. Answer: Laboratory/Pathology, Primary Care, Behavioral Health, Police, Environmental Services, Information Technology, Logistics, Nursing Administration, Physical Therapy and Rehabilitation, Pharmacy, Home Based Primary Care, Prosthetics, Healthcare Administration Services, Audiology, Canteen (vending spaces), Dental, Diagnostic Imaging, Eye, Nutrition/Food, Specialty Care, Surgery (clinical only), Voluntary Services, Emergency Management.

2. Question: Section; PWS, 16.1 Relocation. Page 23. How many people are moving from the two locations to the new clinic?

a. Answer: Approximately 226 people.

3. Question: Section; PWS, 16.1 Relocation. Page 23. How many boxes should we assume for each person to relocate?

a. Answer: 10 boxes per person. Assuming boxes are medium size moving boxes (18’’x14’’x12”)

4. Question: Section; PWS, 16.1 Relocation. Page 23. How many boxes should we assume for the expendable supplies that we are to move from the two facilities to the new clinic?

a. Answer: 200 boxes.

5. Question: Section; PWS, 16.1 Relocation. Page 23. How many boxes should we assume for the files that we are to move from the two facilities to the new clinic?

a. Answer: 100 boxes.

6. Question: Section; PWS, 16.1 Relocation. Page 23. As far as reuse, what medical equipment will be reused and require relocation?

a. Answer: Types are listed below however this may change if the facility purchases equipment as part of strategic planning slated for the next 5 years.

MDNS Descriptions

HOSPITAL COMM SYSTEMS

TELEVISION SETS: HOSPITAL

SCALES: PATIENT: WHEELCHAIR

MONITORS: VIDEO: MEDICAL

TABLES: EXAM/TREATMENT

EXERCISERS: AEROBIC: STATIONARY BICYCLE: MEDICAL

BATHS: PARAFFIN: PHYSICAL THERAPY

EXERCISERS: MEDICAL

MONITORS: PHYSIO: VITAL SIGNS

COLD COMPRESS/PACK CHILLING UNITS

EXERCISERS: AEROBIC: TREADMILL: MEDICAL

ULTRASOUND THERAPY SYSTEMS: PHYSICAL THERAPY

STIMULATORS: ELECTRICAL: PERIPH NERVE

TRACTION UNITS

DEFIBRILLATORS: EXTERNAL: AUTOMATED

TABLES: EXAM/TREATMENT: ADJUSTABLE

ERGOMETERS

ANALYZERS: LAB: URINE

BALANCES: ELECTRONIC

WEIGHTS: BALANCE: PRECISION

SCALES: PATIENT

LIFTS: PATIENT TRANSFER: OVERHEAD TRACK

POWER SYSTEMS: UNINTERRUPTIBLE: MEDICAL

PRINTERS: MEDICAL

CHAIRS: PROCEDURE: PODIATRY

CHAIRS: PROCEDURE

AUDIOMETERS

ANALYZERS: PHYSIO: MIDDLE EAR

CENTRIFUGES: TABLE

STIMULATORS: PHOTIC/ACOUSTIC/TACTILE

TESTERS: HEARING AID

STIMULATORS: ACOUSTIC

INFORMATION SYSTEMS: DATA MGMT: CARDIOLOGY

POWER SYSTEMS

MANDRELS

WORKSTATIONS: MEDICAL: LAPTOP

INJECTORS: CONTRAST MEDIA: CT

SCANNING SYSTEMS: CT

MONITORS: PHYSIO: CARDIAC OUTPUT: BEDSIDE

DATA INTERFACE UNITS: MEDICAL

DIGITIZERS: DOCUMENT

MONITORS: VIDEO: HIGH-DEFINITION: MEDICAL IMAGE

X-RAY GENERATORS

CONTROLLERS: MEDICAL/SURGICAL

ANALYZERS: POC: BLOOD: MULTIANALYTE

TABLES: IMAGING: RADIOGRAPHIC

RADIOGRAPHIC SYSTEMS: DIGITAL

DETECTORS: X-RAY: DIGITAL RADIOGRAPHY

NETWORK SERVERS: MEDICAL

INFORMATION SYSTEMS: PACS

TESTERS

LIFTS: PATIENT TRANSFER

R/F SYSTEMS: GENERAL-PURPOSE

WORKSTATIONS: MEDICAL

CABINETS

CHAIRS: PROCEDURE: DENTISTRY

AMALGAMATORS

PROPHYLACTIC UNITS: DENTAL: ULTRASONIC

RADIOGRAPHIC UNITS: DENTAL

LIGHTS: EXAM: DENTAL/INTRAORAL

COLLECTORS: DUST/DEBRIS: DENTAL LAB

OVENS: DENTAL: ENDODONTIC GUTTA PERCHA OBTURATOR

CLEANERS

ELECTROSURGICAL UNITS: MONOPOLAR

ASPIRATORS

PUMPS: IRRIGATION

MILLING/DRILLING MACHINES: DENTAL

THERMOPLASTIC FORMING UNITS: PRESSURE: DENTAL

VACUUM-MIXING DEVICES: DENTAL

DENTAL ENGINES

LIGHT SOURCES

DRIVERS: SURGICAL/DENTAL HANDPIECE

SCANNING SYSTEMS: CT: CONE-BEAM: HEAD/NECK

DENTAL DISKS: ABRASIVE

LIGHTS: DENTAL RESIN POLYMERIZATION

GRINDERS: DENTAL LAB

CASTING UNITS: DENTAL

ALGINATE MIXING SYSTEMS

HANDPIECES: DENTAL

PILL COUNTERS

AUTOMATION SYSTEMS: MEDICATION DISPENSING

LENSOMETERS

EYEGLASS LENS EDGERS

SCANNING SYSTEMS: LASER: OCT: OPHTHALMIC

TRIAL LENS SET: OPHTHALMIC

OPHTHALMIC PERIMETERS

PROJECTORS: PHOTOGRAPHIC SLIDE: EYE CHART

KERATOSCOPES

CHARTS: EYE: VISUAL ACUITY

SLIT LAMPS

REFRACTORS: OPHTHALMIC: MANUAL

REFRACTOMETERS: LAB

OPHTHALMOSCOPES

OPHTHALMIC TONOMETERS

EXAM/TREATMENT STANDS: OPHTHALMIC

REFRACTORS: OPHTHALMIC

ANALYZERS: PHYSIO: RESP FUNCTION MECHANICS

OXIMETERS: PULSE

PUMPS: PATIENT TRANSFER MATTRESSES

MICROSCOPES: LIGHT

SCALES: PATIENT: CHAIR

LIGHTS: EXAM: CEILING-MOUNTED

SPIROMETERS: DIAGNOSTIC

CAMERAS: CINE

COLPOSCOPES

TABLES: IMAGING: ULTRASOUND

DERMATOSCOPES

NEBULIZERS

CAMERAS: MEDICAL

ELECTROSURGICAL UNITS: MONOPOLAR/BIPOLAR

RECORDERS: PHYSIO: SLEEP/AWAKE

COMMUNICATION AIDS: PATIENT/STAFF

CAMERAS: MEDICAL: TELEMEDICINE

ANALYZERS: POC: BREATH: ALCOHOL

CHAIRS: BLOOD DRAWING

POWER SUPPLIES: LINE-VOLTAGE STABILIZATION

CAMERAS: PHOTOGRAPHIC: OPHTHALMIC: FUNDUS

STRETCHERS

PHONOCARDIOGRAPHS

ELECTROCARDIOGRAPHS

SCANNING SYSTEMS: ULTRASONIC: PORTABLE

SAWS: CAST

SLIDE STAINERS

ANALYZERS: LAB: MOLECULAR ASSAY

CENTRIFUGES: TABLE: ULTRAHIGH-SPD

LAB SHAKERS

MIXERS: CLINICAL LAB

CENTRIFUGES: TABLE: HIGH-SPD: MICROSAMPLE

ANALYZERS: LAB: HEMATOLOGY: COAGULATION

HEATING BLOCKS

ANALYZERS: LAB: HEMATOLOGY: CELL COUNTING

INCUBATORS: LAB

ANALYZERS: LAB: CLINICAL CHEMISTRY

SCANNING SYSTEMS: ULTRASONIC: SMALL-PARTS

7. Question: Section; PWS, 16.1 Relocation. Page 23. If you had to estimate, how far away will the new clinic be from the existing facilities?

a. Answer: Approximately 15 miles.

8. Question: Attachment Q, Equipment List. A1203 Lift System, Overhead Bariatric. Does the VA require the IOT&A Contractor to purchase and install? This item is usually part of the GC requirement due to invasive above ceiling work.

a. Answer: The patient lifts are now considered VV now, so the IOTA will provide cut sheets, acquisition packages and installation per the PWS for VV items.

9. Question: Attachment Q, Equipment List. Are the below JSNs supposed to be labeled ACQ Code CC? These are usually items the GC puts in for the IT infrastructure.

a. Answer: Everything below except for items A0913, A1030, A1132, A1200, A1203 and A5225, should be CC.

10. Question: Attachment R – Pricing Worksheet: There are some discrepancies between the “Labor Rate” periods (columns C-F) and “Hours” periods (columns G-N) for some of the tasks. We believe some columns have been mistakenly greyed out or vice versa for many of the tasks. Can you please clarify?

a. Attachment R – Pricing Worksheet has been revised, please see attached document.

11. Question: Can you provide a list of reuse FF&E along with the current locations of these items?

a. Answer: No

12. Question: Can you provide the address for the location(s) reuse will be coming from?

a. Answer: Current locations: 7968 Essen Park Ave; 7850 Anselmo Ln. Both are in Baton Rouge, LA

13. Question: Will the IOTA contractor be required to conduct a physical inventory of the existing FF&E at other facilities?

a. Answer: Yes

14. Question: Section; PWS, 16.6 Relocation and Reuse and Personnel Files. Page 22. How many personnel are going to be located?

a. Answer: See the answer to question #2.

15. Question: Section; PWS, 16.6 Relocation and Reuse and Personnel Files. Page 22. Is there an estimate on how many items will be reused/relocated?

a. Answer: Question is unclear. Clarify the term “items”.

16. Question: Section; PWS, 16.6 Relocation and Reuse and Personnel Files. Page 22. Will the items need to be warehoused by the IOTA contractor?

a. Answer: Yes.

17. Question: Section; PWS, 16.6 Relocation and Reuse and Personnel Files. Page 22. From how many facilities will the IOTA contractor be relocating items/equipment? And what is the distance to the new facility?

a. Answer: From 2 locations. Distance is currently unknown.

18. Question: Section; PWS, 17.1 Warehousing and Warehousing Management Services. Page 25. What is the address of the new and old facility in order to appropriately price the warehouse facilities?

a. Answer: Address of the new location cannot be disclosed. For current, see the answer to question #12.

19. Question: General. Is there an estimated or approximated BOD, or is that to be inferred through estimated First Patient Day?

a. Answer: Currently BOD is 9/5/28 and First Patient Day is 3/5/29.

20. Question: General. Is there a construction timeline that can be shared?

a. Answer: Not yet, the project has not been awarded.

21. Question: General. Has the lease been awarded?

a. Answer: No, the expected award date is 11/3/25.

22. Question: General. Is this address of the new facility known? If so, can you please provide?

a. Answer: No, the expected award date is 11/3/25.

23. Question: Section; PWS, 16.6 Relocation. Page 23. Is there a specific number of boxes that should be provided for each person moving into the new facility?

a. Answer: See the answer to question #3.

24. Question: Section; PWS, 16.6. Can you confirm the number of people moving into the new facility and where they are coming from?

a. Answer: See the answer to question #2.

25. Question: Section; Can you please clarify when the submission is due? SAM.gov says 9/22, but the SF1449 lists 9/24. We are planning to submit on 9/24, but I thought I would let you know the discrepancy with the SAM.gov date.

a. Answer: Government does not see the date 9/22 you are referring to. The due date of the solicitation is 9/24/2025 at 10am ET as stated on the solicitation. Due to 3 published amendments, the due date now 10/16/2025, no later than 10 am ET.

26. Question: PWS Task 16.5 – Acquisition Packages Development: The POP for this task is listed in Period 3. However, the pricing worksheet calculates the associated hours and cost in Period 2. It seems more logical for this work to occur in Period 2, following completion of acquisition planning in Period 1 and to allow time for any long-lead items. In any case, there is a mismatch on the pricing sheet. Could you please clarify whether this is an error or intentional?

a. Answer: Attachment R – Pricing Worksheet has been revised, please see attached document.

27. Question: PWS Tasks 16.6, 16.7, and 16.8 (Relocation of Reuse and Personnel Files, Activation Services and Post Occupancy Support, and Staff Training and Orientation):

The POPs for these tasks span Periods 3 and 4, however, the pricing worksheet allocates all associated hours and costs solely to Period 3. Given the nature of these tasks (particularly PWS Task 16.7 and PWS task 16.8), it would seem appropriate to price them in Period 4 as they are likely to be completed closer to the end of the POP. Could you please confirm whether the current pricing allocations are correct?

a. Answer: Attachment R – Pricing Worksheet has been revised, please see attached document.