S05 - Solicitation Questions and Answers - El Paso HCC IOTA 2.23.2026.pdf

36C77625Q0279 El Paso Health Care Center IOT&A Solicitation Questions & Answers

1. Performance Work Statement (PWS) Section 16.2 Comprehensive Interior Design, FF&E and

Space Planning Services When will the initial cut sheets be provided to the IOT&A contractor?

Initial cut sheets will be provided to the awarded IOT&A contractor at time of contract award.

These initial cut sheets are not final and may require updates. The initial cut sheets include the items identified on the Room Contents List (Attachment Q).

2. What is ATTACHMENT S – Discrepancy Report 1.09.26?

A comparison of the architectural engineer of record submittal room contents list and design drawings to the final IOT&A proposed room contents list.

3. Attachment R – MEL – El Paso HCC Who will be responsible for the procurement actions of the leased items?

Responsibility will be a coordination of the onsite medical center subject matter experts and the IOT&A contractor.

4. Attachment R – MEL – El Paso HCC Will OIT be responsible for ordering the OIT related equipment?

Yes, OIT will be responsible for ordering OIT related equipment.

5. Attachment R – MEL – El Paso HCC Will OIT equipment need to be stored in the IOTA warehouse?

Yes, approximately 500 cubic square feet of IT equipment to be stored. Refer to PWS Section

17.1 Warehousing and Warehousing Management Services for further details.

6. Attachment R – MEL – El Paso HCC Have the large architecturally significant equipment items been specified and/or site-specifics been provided?

IOT&A contractor is tasked with procuring and installing durable and nondurable furniture fixtures and equipment only.

7. PWS Section 17.2 (pages 22-23)/Attachment R – MEL – El Paso HCC The MEL does not articulate what specific items will be marked for reuse, everything is planned as being purchased new. About how many pieces of medical equipment will need to be relocated?

No equipment will be relocated. Everything will be new to include leased items. Pharmacy is the only service that will have items moved. Refer to PWS Section 17.2 Relocation of Reuse and Personnel Files for further details.

8. PWS Section 1.0 (page 2) Given the multiple Substantial Completion Dates (and the potential impacts on several long-lead procurement items), will the facility begin to occupy spaces as they are completed? Or will there be a single occupancy date for the entire facility?

There will be a single occupancy date. Activation activities within the space may begin at the substantial completion date of each phase. However, VA personnel will not occupy the space until all phases are completed.

9. PWS Section 1.0 (page 2) When is the expected Beneficial Occupancy Date?

Refer to PWS Section 1.0 Objective for the current construction schedule which is subject to change.

10. Attachment R – MEL – El Paso HCC Typically, the equipment for Canteen Services is provided under a separate contract. Will the IOTA contractor be responsible for the procurement of the Canteen equipment?

No, VCS will purchase their own equipment.

11. How are deliveries going to be routed since the completion of the site work is done in phase 3?

Is there an alternate access route?

Coordination with USACE to designate area for delivers prior to phase 3.

12. Will vertical transport (elevator) be available for Phases 1 and 2?

Coordination with USACE to assign an elevator to IOT&A.

13. Will there be a prescribed/approved path of travel to access the upper decks in Phases 1 and 2?

Yes, Coordination with USACE required.

14. Will the loading docks be accessible for deliveries during Phases 1 and 2?

Loading docks should be accessible. Coordination with USACE required.

15. PWS Section 16.2 Comprehensive Interior Design, FF&E and Space Planning Services – Deliverable 16.2.9 For mock-up development, and based on approximately 198 unique room types identified in the Room Content List, can the VA confirm that mock-ups are anticipated for a representative subset of room types (approximately 10-15% of all unique room types or roughly 20-30 room types), unless otherwise directed? If a broader validation effort is intended, please clarify the anticipated quantity.

Yes, mock-ups shall be built using available computerized design software for each typical room type and all unique room types.

16. PWS Section 16.2 Comprehensive Interior Design, FF&E and Space Planning Services –

Given the three substantial completion phases, can the VA confirm that mock-ups for substantially similar room types will be developed once and applied across phases unless material differences require additional mock-ups? If separate mock-ups per phase are anticipated, please clarify.

Yes, mock-ups shall be built using available computerized design software for each typical room type and all unique room types and applied across the phases unless material differences require additional mock-ups.

17. PWS Section 16.2 Comprehensive Interior Design, FF&E and Space Planning Services –

Regarding the level of development for mock-ups, can the VA confirm that mock-ups are intended as validation tools to confirm workflow, equipment fit, clearances, and infrastructure coordination, and are not intended to be fully rendered, finish-level presentation models unless specifically directed? If presentation-level renderings are anticipated, please clarify the expected quantity.

Mock-ups are intended as validation tools to confirm workflow, equipment fit, clearances, and infrastructure coordination.

18. PWS Section 16.2 Comprehensive Interior Design, FF&E and Space Planning Services For the overall artwork program, and based on the facility size (approximately 492,996 NUSF/690,000 GSF, can the VA confirm that the artwork program is anticipated to align with a major medical center allowance (potentially up to approximately 500 pieces), and that a preliminary not-to-exceed quantity will be established early in activation planning? If a different quantity is anticipated, please provide guidance.

The VA expects the Contractor to align with VA regulations regarding artwork, no quantity of artwork has been established. There is no “not-to-exceed” quantities established.

19. PWS Section 16.2 Comprehensive Interior Design, FF&E and Space Planning Services With respect to existing artwork, memorials, recognition displays, historical artifacts, or specialty display components, can the VA confirm that none are anticipated to be relocated or incorporated into the new facility unless specifically identified by the Government? If such elements are anticipated, please clarify scope and quantity.

Refer to updated Performance Work Statement (PWS), ATTACHMENT A – Updated El Paso HCC IOTA PWS 02.23.2026 for updated language under PWS Section 16.2 Comprehensive Interior Design, FF&E and Space Planning Services regarding artwork to be relocated.

20. PWS Section 16.2 Comprehensive Interior Design, FF&E and Space Planning Services For signage scope and coordination, can the VA clarify whether interior and exterior signage development is included under this contract as part of Comprehensive Interior Design? Whether signage design is led by the A/E team with IOTA coordination or developed directly by the IOTA Interior Design team? Whether an estimated quantity of signage types or procurement packages can be provided for planning purposes?

No interior or exterior signage under this IOTA contract. Artwork should complement wayfinding.

21. PWS Section 16.2 Comprehensive Interior Design, FF&E and Space Planning Services Regarding infrastructure coordination, can the VA confirm that baseline locations for power, data, medical gases, wall-mounted devices, overhead tracks, and other building infrastructure elements are established by the A/E of record, with IOTA coordination occurring by exception during validation? If broader infrastructure coordination is anticipated, please clarify.

Infrastructure is already set by the A/E of record. IOT&A will work with the infrastructure already in place.

22. PWS Section 16.2 Comprehensive Interior Design, FF&E and Space Planning Services For BIM integration and FF&E drawing deliverables, can the VA confirm that IOTA-developed mock-ups, FF&E plans, and interior elevations are intended as validation and coordination documents and are not required to be authored at construction-level BIM LOD (e.g., LOD 300-

350) unless specifically directed? If integration into the project BIM environment at a specified LOD is anticipated, please identify the required LOD.

Yes, mock-ups, FF&E plans and interior elevations are intended as validation and coordination documents and are not required to be authored at construction-level BIM LOD unless specifically directed.

23. PWS Section 16.4 Acquisition Planning Services For procurement package development and acquisition support services, can the VA confirm that the anticipated number of procurement packages (including furniture, artwork, and specialty items) will be identified and approved early in activation planning, and that material increases beyond that baseline would be coordinated through established change management procedures? If an estimated package count is available, please provide.

It is the IOT&A contractor’s responsibility to identify the different acquisition packages. Fully develop all packages and get them to the proper procurement steps.

24. PWS Section 17.3 Activation Services and Post Occupancy Support For Installation Phase Interior Involvement, can the IOTA contractor assume that Interior Design team involvement during delivery, installation, and walkthroughs will occur at scheduled, consolidated review points, unless otherwise directed by the VA?

Yes, the VA PM will work with the IOT&A contractor to identify and review/inspect per floor.