S02_ATTACHMENT 3 V4 AV PRICE QUOTE SHEET.xlsx
XLSX spreadsheet 73 KB Posted
- Attached to
- Audio Visual Equipment Rental and Technical Services VA / DoD Suicide Prevention Conference 2024
- Solicitation number
- 36C77624Q0162
About this file
This document is a price quote sheet for audio visual equipment and technical services required for the VA/DoD Suicide Prevention Conference in 2024. The solicitation number is 36C77624Q0162. The conference will take place from July 16-18, 2024 and requires equipment and services for a general session, 20 breakout rooms, an 800-person and a 600-person breakout room, an exhibit/poster session, a registration area, and several offices. The required equipment includes screens, projectors, audio systems, cameras, lighting, microphones, computers, and support personnel. Pricing is to be provided for each line item, with the vendor responsible for installation, operation, and removal of all equipment. Travel, labor, and other conference-related costs are also to be included in the pricing. This document appears to be a template for vendors to submit their pricing quotation in response to the solicitation.
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Other files
| File | Type | Posted |
|---|---|---|
| S02_Attachment 1 - SOW AV REQUIREMENTS_VA DOD SUICIDE - Final V2.doc | DOC document | |
| Questions 1 - Floor Plans.docx | DOCX document | |
| S02 ATTACHMENT 3 AV PRICE QUOTE SHEET.xlsx | XLSX spreadsheet | |
| S02_Attachment 1 - SOW AV REQUIREMENTS_VA DOD SUICIDE PREV - Final.doc | DOC document | |
| S02_Attachment 2 Service Contract Act WD 2015-5563.txt | TXT text file | |
| 36C77624Q0162_1.docx | DOCX document |
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Pricing
| VA DOD SUICIDE PREVENTION 2024 (BIS 19301 / 140472) JULY 16-18 2024 | Vendors, please only edit fields in Blue |
| Solicitation number: | |
| COMPANY NAME: ________________________________________ | |
| Offer Valid Until: _________________________________________ |
| CLIN | Audio Visual Equipment & Technical Services | Quantity | # of days | Unit Price | Total Price |
| 8.1 | General Session - Theater for 2500 Participants - Exhibit Hall E – 30,000 sq. ft. | ||||
| 8.1.1 | 15' x 45' Screen for simultaneous Imag & Slides | 2 | 3 | $0.00 | $0.00 |
| 8.1.2 | 10' x 30' Delay Screen for simultaneous Imag & Slides | 1 | 3 | $0.00 | $0.00 |
| 8.1.3 | Up to 170 feet grey or black velour pipe & drape package and 4-6 LED up lights on the drape | 1 | 3 | $0.00 | $0.00 |
| 8.1.4 | Rigged Lighting for appropriate stage wash, back light to achieve quality video image | 1 | 3 | $0.00 | $0.00 |
| 8.1.5 | HD Widescreen LCD or DLP Projector with min 25,000 lumens each | 6 | 3 | $0.00 | $0.00 |
| 8.1.6 | Wireless Remote Computer Control System | 4 | 3 | $0.00 | $0.00 |
| 8.1.7 | Laser Pointer | 1 | 3 | $0.00 | $0.00 |
| 8.1.8 | Laptop Computer (2 for graphics, 2 for Video Playback) | 4 | 3 | $0.00 | $0.00 |
| 8.1.9 | Adaptor/Converter for VA laptop, if provided | 1 | 3 | $0.00 | $0.00 |
| 8.1.10 | 55” or larger Flat Panel Confidence Monitor - one (1) specifically for DoD Director & VA Secretary to use and one with presenter view with various outputs for confidence monitor | 2 | 3 | $0.00 | $0.00 |
| 8.1.11 | Ground Stand for Confidence Monitor | 2 | 3 | $0.00 | $0.00 |
| 8.1.12 | Wireless Lavaliere Microphone | 4 | 3 | $0.00 | $0.00 |
| 8.1.13 | Wired Hand Held Tabletop Microphone – 4-Panelists | 4 | 3 | $0.00 | $0.00 |
| 8.1.14 | Microphone Table Top Stand – 4-Panelists | 4 | 3 | $0.00 | $0.00 |
| 8.1.15 | Wireless Handheld Microphone – Audience Q&A | 10 | 3 | $0.00 | $0.00 |
| 8.1.16 | Microphone Tall Floor Stand in aisles – Audience Q&A | 10 | 3 | $0.00 | $0.00 |
| 8.1.17 | Wired Microphone and Light for venue provided Podium | 1 | 3 | $0.00 | $0.00 |
| 8.1.18 | Speaker/Sound System with signal delay processing | 1 | 3 | $0.00 | $0.00 |
| 8.1.19 | PC Audio Interface Device to take Laptop Audio (one for each video playback laptop) | 1 | 3 | $0.00 | $0.00 |
| 8.1.20 | 32-Channel Audio Mixer (Dugan software or automizing software to manage all wireless listed) | 1 | 3 | $0.00 | $0.00 |
| 8.1.21 | Camera Switcher package with capability to record program and stream audio and video | 1 | 3 | $0.00 | $0.00 |
| 8.1.22 | Seamless Video Switcher Multi Output - Screen Switcher | 1 | 3 | $0.00 | $0.00 |
| 8.1.24 | Video Recording System | 1 | 3 | $0.00 | $0.00 |
| 8.1.25 | Audio Coupler | 1 | 3 | $0.00 | $0.00 |
| 8.1.26 | IMAG system – Broadcast quality camera with long lenses to achieve medium shot of presenters and record | 2 | 3 | $0.00 | $0.00 |
| 8.1.27 | Tripod and monitors and rear ops control for each camera | 2 | 3 | $0.00 | $0.00 |
| 8.1.28 | Camera Control Units to adjust camera iris and gain | 2 | 3 | $0.00 | $0.00 |
| 8.1.29 | Clearcom Headset Communication System for Crew | 1 | 3 | $0.00 | $0.00 |
| 8.1.30 | Speaker Timer with Large Clock | 1 | 3 | $0.00 | $0.00 |
| 8.1.31 | Gentner Box | 1 | 3 | $0.00 | $0.00 |
| 8.1.32 | Press Mult-Box | 1 | 3 | $0.00 | $0.00 |
| 8.1.33 | Camera Operator – 1 for each camera | 2 | 4 | $0.00 | $0.00 |
| 8.1.34 | 4’x4’x24” Riser for Cameramen provided by venue | 1 | 3 | $0.00 | $0.00 |
| 8.1.35 | Flipchart package (easel/paper/markers) | 2 | 3 | $0.00 | $0.00 |
| 8.1.36 | Power strip (back faculty/staff tables – 12-people) | 3 | 3 | $0.00 | $0.00 |
| 8.1.37 | Cables/Power Strip for above systems – misc as needed | 1 | 3 | $0.00 | $0.00 |
| 8.1.38 | Easel – for signage | 2 | 3 | $0.00 | $0.00 |
| 8.1.39 | Project Manager and AV Lead in room at all times | 2 | 3 | $0.00 | $0.00 |
| 8.1.40 | Power Point Specialist | 1 | 3 | $0.00 | $0.00 |
| 8.1.41 | AV Techs (sound, graphics, video) | 3 | 3 | $0.00 | $0.00 |
| 8.1.42 | Note: On Tuesday, July 17 there will be a Leadership Fireside Chat from 5:30pm-7:00pm with AV required and an AV Tech to run it | 1 | 1 | $0.00 | $0.00 |
| General Session Total | $0.00 | $0.00 | |||
| 8.2 | (20) Breakout Rooms (Up to 300 Pax each) | ||||
| 8.2.1 | Large Screen - 7'x12' (2 in each room) | 40 | 3 | $0.00 | $0.00 |
| 8.2.2 | Pipe & drape package | 20 | 3 | $0.00 | $0.00 |
| 8.2.3 | HD Widescreen LCD or DLP Projector (2 in each room) | 40 | 3 | $0.00 | $0.00 |
| 8.2.4 | Wireless Remote Computer Control System (2 in each room) | 40 | 3 | $0.00 | $0.00 |
| 8.2.5 | Laptop Computer (2 in each room) | 40 | 3 | $0.00 | $0.00 |
| 8.2.6 | Adaptor/Converter for VA laptop if provided | 20 | 3 | $0.00 | $0.00 |
| 8.2.7 | 48” or larger Flat Panel Confidence Monitor | 20 | 3 | $0.00 | $0.00 |
| 8.2.8 | Ground Stand for Confidence Monitor | 20 | 3 | $0.00 | $0.00 |
| 8.2.9 | Wireless Lavaliere Microphone (2 in each room) | 40 | 3 | $0.00 | $0.00 |
| 8.2.10 | Wireless Handheld Microphone – Audience Q&A (2 in each room) | 40 | 3 | $0.00 | $0.00 |
| 8.2.11 | Microphone Tall Floor Stand in aisles – Audience Q&A (2 in each room) | 40 | 3 | $0.00 | $0.00 |
| 8.2.12 | Speaker/Sound System - Active Speakers | 20 | 3 | $0.00 | $0.00 |
| 8.2.13 | PC Audio Interface Device to take Laptop Audio | 20 | 3 | $0.00 | $0.00 |
| 8.2.14 | 16 Channel Digital Audio Mixer w/ USB Record | 20 | 3 | $0.00 | $0.00 |
| 8.2.15 | Flipchart Package (paper/markers) | 20 | 3 | $0.00 | $0.00 |
| 8.2.16 | Cables/Power Strip for above systems – misc as needed | 20 | 3 | $0.00 | $0.00 |
| 8.2.17 | Easel – for signage | 20 | 3 | $0.00 | $0.00 |
| 8.2.18 | AV Tech in rooms at all times in use | 20 | 3 | $0.00 | $0.00 |
| 8.2.19 | AV Tech - Floater (to assist with all 20 rooms) | 20 | 3 | $0.00 | $0.00 |
| 8.2.20 | AV Lead (to assist with all 20 rooms) | 20 | 3 | $0.00 | $0.00 |
| (20) Breakout Rooms Total | $0.00 | $0.00 | |||
| 8.3 | (1) Breakout Room - 800 Pax. - 88'W x 142'L x 28'H - Portland Ballroom Salons | ||||
| 8.3.1 | Large Projection Screen (20’ x 11’) | 2 | 3 | $0.00 | $0.00 |
| 8.3.2 | Satellite Screens/Large Perimeter Monitors on stands in middle sides of room, no rigging | 2 | 3 | $0.00 | $0.00 |
| 8.3.3 | Up to 120 feet grey or black velour pipe & drape package and 4-6 LED up lights on the drape | 2 | 3 | $0.00 | $0.00 |
| 8.3.4 | Ground Supported Lighting for appropriate stage wash | 2 | 3 | $0.00 | $0.00 |
| 8.3.5 | HD Widescreen LCD or DLP Projector with 14,000 lumens each | 4 | 3 | $0.00 | $0.00 |
| 8.3.6 | Wireless Remote Computer Control System | 2 | 3 | $0.00 | $0.00 |
| 8.3.7 | Laser Pointer | 1 | 3 | $0.00 | $0.00 |
| 8.3.8 | Laptop Computer | 2 | 3 | $0.00 | $0.00 |
| 8.3.9 | Adaptor/Converter for VA laptop, if provided | 1 | 3 | $0.00 | $0.00 |
| 8.3.10 | 55” or larger Flat Panel Confidence Monitor | 1 | 3 | $0.00 | $0.00 |
| 8.3.11 | Ground Stand for Confidence Monitor | 2 | 3 | $0.00 | $0.00 |
| 8.3.12 | Wireless Lavaliere Microphone | 4 | 3 | $0.00 | $0.00 |
| 8.3.13 | Wireless Handheld Microphone – Audience Q&A | 6 | 3 | $0.00 | $0.00 |
| 8.3.14 | Microphone Tall Floor Stand in aisles – Audience Q&A | 6 | 3 | $0.00 | $0.00 |
| 8.3.15 | Wired-Microphone and Light for Conference, provided Podium | 1 | 3 | $0.00 | $0.00 |
| 8.3.16 | Speaker/Sound System with signal delay processing | 1 | 3 | $0.00 | $0.00 |
| 8.3.17 | PC Audio Interface Device to take Laptop Audio | 1 | 3 | $0.00 | $0.00 |
| 8.3.18 | 32-Channel Audio Mixer (Dugan software or automizing software to manage all wireless listed) | 1 | 3 | $0.00 | $0.00 |
| 8.3.19 | Seamless Graphics Switcher | 1 | 3 | $0.00 | $0.00 |
| 8.3.20 | Lockdown Camera | 1 | 3 | $0.00 | $0.00 |
| 8.3.21 | Audio Coupler | 1 | 3 | $0.00 | $0.00 |
| 8.3.22 | Speaker Timer with Large Clock | 1 | 3 | $0.00 | $0.00 |
| 8.3.23 | Flipchart package (easel/paper/markers) | 2 | 3 | $0.00 | $0.00 |
| 8.3.24 | Cables/Power Strip for above systems – misc as needed | 1 | 3 | $0.00 | $0.00 |
| 8.3.25 | Easel – for signage | 1 | 3 | $0.00 | $0.00 |
| 8.3.26 | AV Techs in room at all times in use | 2 | 3 | $0.00 | $0.00 |
| 8.3.27 | AV Tech - Floater | 1 | 3 | $0.00 | $0.00 |
| 8.3.28 | AV Lead | 1 | 3 | $0.00 | $0.00 |
| Breakout Room for 800 Total | $0.00 | $0.00 | |||
| 8.4 | (1) Breakout Room - 600 Pax - 88'W x 148'L x 28'H - Portland Ballroom Salons | ||||
| 8.4.1 | Large Projection Screen (16’ x 9’) | 2 | 3 | $0.00 | $0.00 |
| 8.4.2 | Satellite Screens/Large Perimeter Monitors on stands in middle sides of room, no rigging | 2 | 3 | $0.00 | $0.00 |
| 8.4.3 | Up to 120 feet grey or black velour pipe & drape package and 4-6 LED up lights on the drape | 2 | 3 | $0.00 | $0.00 |
| 8.4.4 | Ground Supported Lighting for appropriate stage wash | 2 | 3 | $0.00 | $0.00 |
| 8.4.5 | HD Widescreen LCD or DLP Projector with 7000-10,000 lumens each | 4 | 3 | $0.00 | $0.00 |
| 8.4.6 | Wireless Remote Computer Control System | 2 | 3 | $0.00 | $0.00 |
| 8.4.7 | Laser Pointer | 1 | 3 | $0.00 | $0.00 |
| 8.4.8 | Laptop Computer | 2 | 3 | $0.00 | $0.00 |
| 8.4.9 | Adaptor/Converter for VA laptop, if provided | 1 | 3 | $0.00 | $0.00 |
| 8.4.10 | 55” or larger Flat Panel Confidence Monitor | 1 | 3 | $0.00 | $0.00 |
| 8.4.11 | Ground Stand for Confidence Monitor | 2 | 3 | $0.00 | $0.00 |
| 8.4.12 | Wireless Lavaliere Microphone | 4 | 3 | $0.00 | $0.00 |
| 8.4.13 | Wireless Handheld Microphone – Audience Q&A | 6 | 3 | $0.00 | $0.00 |
| 8.4.14 | Microphone Tall Floor Stand in aisles – Audience Q&A | 6 | 3 | $0.00 | $0.00 |
| 8.4.15 | Wired-Microphone and Light for Conference, provided Podium | 1 | 3 | $0.00 | $0.00 |
| 8.1.16 | Speaker/Sound System with signal delay processing | 1 | 3 | $0.00 | $0.00 |
| 8.4.17 | PC Audio Interface Device to take Laptop Audio | 1 | 3 | $0.00 | $0.00 |
| 8.4.18 | 32-Channel Audio Mixer (Dugan software or automizing software to manage all wireless listed) | 1 | 3 | $0.00 | $0.00 |
| 8.4.19 | Seamless Graphics Switcher | 1 | 3 | $0.00 | $0.00 |
| 8.4.20 | Lockdown Camera | 1 | 3 | $0.00 | $0.00 |
| 8.4.21 | Audio Coupler | 1 | 3 | $0.00 | $0.00 |
| 8.4.22 | Speaker Timer with Large Clock | 1 | 3 | $0.00 | $0.00 |
| 8.4.23 | Electrical Power sufficient to support power requirements | 1 | 3 | $0.00 | $0.00 |
| 8.4.24 | Flipchart package (easel/paper/markers) | 2 | 3 | $0.00 | $0.00 |
| 8.4.25 | Cables/Power Strip for above systems – misc as needed | 1 | 3 | $0.00 | $0.00 |
| 8.4.26 | Easel – for signage | 1 | 3 | $0.00 | $0.00 |
| 8.4.27 | AV Lead | 1 | 3 | $0.00 | $0.00 |
| 8.4.28 | AV Tech - Floater | 1 | 3 | $0.00 | $0.00 |
| 8.4.29 | AV Techs in room at all times in use | 2 | 3 | $0.00 | $0.00 |
| Breakout Room for 600 Total | $0.00 | $0.00 | |||
| 8.5 | (1) Exhibit/Poster Session/Vendor Table Exhibits | ||||
| 8.5.1 | Power Strip | 40 | 3 | $0.00 | $0.00 |
| 8.5.2 | HD Widescreen LCD Projector w/remote (slide advancer) | 3 | 3 | $0.00 | $0.00 |
| 8.5.3 | Easel | 17 | 3 | $0.00 | $0.00 |
| Exhibit Room Total | $0.00 | $0.00 | |||
| 8.6 | (1) Registration Area - Prefunction Foyer (4th floor) | ||||
| 8.6.1 | 42-inch, or larger, Monitors with support displaying images via usb thumbdrive for signage | 4 | 3 | $0.00 | $0.00 |
| 8.6.2 | Power Strip | 4 | 3 | $0.00 | $0.00 |
| 8.6.3 | Flipchart Packages (Easel/Paper/Markers) | 4 | 3 | $0.00 | $0.00 |
| 8.6.4 | Large Rolling White Board for Messages | 1 | 3 | $0.00 | $0.00 |
| 8.6.5 | Easel | 15 | 3 | $0.00 | $0.00 |
| Registration Area Total | $0.00 | $0.00 | |||
| 8.7 | (1) Lockable Office (DoD) | ||||
| 8.7.1 | Polycom Telephone | 1 | 3 | $0.00 | $0.00 |
| 8.7.2 | Power Strips | 5 | 3 | $0.00 | $0.00 |
| Office DoD Room Total | $0.00 | $0.00 | |||
| 8.8 | (1) Lockable Office (ILEAD) | ||||
| 8.8.1 | Polycom Telephone | 1 | 3 | $0.00 | $0.00 |
| 8.8.2 | Power Strips | 5 | 3 | $0.00 | $0.00 |
| Office ILEAD Room Total | $0.00 | $0.00 | |||
| 8.9 | (1) Lockable Office (VA) | ||||
| 8.9.1 | Polycom Telephone | 1 | 3 | $0.00 | $0.00 |
| 8.9.2 | Power Strips | 5 | 3 | $0.00 | $0.00 |
| Office VA Room Total | $0.00 | $0.00 | |||
| 8.10 | (1) VIP Board Room - (for DoD Director, VA Secretary, Staff & Secret Service) | ||||
| 8.10.1 | Polycom Telephone | 1 | 3 | $0.00 | $0.00 |
| 8.10.2 | Power Strips | 5 | 3 | $0.00 | $0.00 |
| VIP Board Room Total | $0.00 | $0.00 | |||
| 8.11 | (1) Speaker Ready Room | ||||
| 8.11.1 | Laptop Computer with an external USB hard drive, can burn a CD, and a clicker | 1 | 3 | $0.00 | $0.00 |
| 8.11.2 | AV Technician in room to help presenters with PP presentations during these days/timeframes (20 hours): Monday-10:00-12:30 pm & 3:00-7:00 pm |
Tuesday-6:30 am-9:00 am & 2:00-5:00 pm Wednesday-6:30 am-9:00 am & 2:00-5:00 pm
| Thursday-6:30 am-9:00 am | 1 | 4 | $0.00 | $0.00 | ||
| 8.11.3 | Power Strip | 2 | 3 | $0.00 | $0.00 | |
| 8.11.4 | Easel | 1 | 3 | $0.00 | $0.00 | |
| Speaker Ready Room Total | $0.00 | $0.00 | ||||
| 9.0 | Security Services | 1 | $0.00 | $0.00 | ||
| 10.0 | Labor | 1 | $0.00 | $0.00 | ||
| 11.0 | Travel (Conference, Airfare, Per Diem, Car, Parking, Insurance, etc.) | 1 | $0.00 | $0.00 | ||
| 12.0 | Conference Venue Charges (Power, Rigging, Truss costs from Conference AV Vendor) | 1 | NSP | $0.00 | $0.00 | |
| $0.00 | $0.00 | |||||
| Audio Visual Total | $0.00 | |||||
| *NSP - Not Separately Priced |
&"-,Bold"Audio Visual Equipment and Technical Services Name of Event
RFQ #
Dates
&N
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