36C77623Q0501 0001_1.docx

SUBJECT*

Veteran Justice Programs National Training Conference 23 (BIS 19144 / 140235)--Audiovisual Services (VA-23-00096934)

GENERAL INFORMATION

Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131

POINT OF CONTACT*

Contract Specialist John Schiffhauer John.Schiffhauer@va.gov

(314) 894-6656 x65111

PLACE OF PERFORMANCE

2544 Executive Drive

Indianapolis Indiana

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 131-23-4-1072-0441 36C776 Department of Veterans Affairs Program Contracting Activity Central 6100 Oak Tree Blvd, Suite 490 Independence OH 44131 36C776 Department of Veterans Affairs Program Contracting Activity Central 6100 Oak Tree Blvd, Suite 490 Independence OH 44131 To all Offerors/Bidders

36C77623Q0501 08-29-2023

X

X The purpose of Amendment 0001 to Solicitation 36C77623Q0501 is to:

1. Provide responses to vendor questions

2. Provide a corrected Price List.

The Due Time for response remains 1:00 P.M. EST September 5, 2023

All other terms and conditions of the RFQ remain unchanged and in full force and effect.

Alan L. Willingham Contracting Officer

Page 1 of

Amendment to a Previous Combined Solicitation

SOLICITATION NOTICE

36C77623Q0501 VHA Institute for Learning, Education and Development (ILEAD) Audio-Visual Support for Veterans Justice Program National Training Conference September 18 - 21, 2023

The Department of Veterans Affairs (DVA) requires Audio Visual equipment and related services only for the meeting space at the Wyndham Indianapolis West Hotel, Indianapolis, IN. Contractor shall provide the Audio-Visual rental equipment and services/supplies as identified in the Statement of Work of this solicitation for the meeting spaces to be held September 19-21, 2023, for approximately 227 attendees.

Contractor shall perform initial set-up on Monday, September 18, 2023, at 12:00pm with strike of all rental equipment to directly follow the close of the last session on Thursday, September 21, 2023, at 5:00pm.

This notice serves as the synopsis of the contract action in accordance with Federal Acquisition Regulation (FAR) 5.102(a)(6), FAR 5.201, FAR 13.105, and FAR 13.106-1(b).

The solicitation will be issued as “Request for Quotes” (RFQ) Service-Disabled Veteran Owned Small Business Set Aside. (SDVOSB SA)

All offers must be submitted to the attention of the Contracting Specialist identified and listed on the Standard form 1449, section 31b and to the address identified on the Standard form 1449, section 16 up to and due No Later Than 13:00 EST on September 5th, 2023. E-mail proposals will be acceptable at John.Schiffhauer@va.gov

Pricing Form: Responders must complete Attached Pricing Form Spreadsheet. Responders who do not complete this form will be considered non-responsive.

Questions of a technical nature will not be answered as part of this notice; however, all general questions may be submitted in writing to the issuing office via email at John.Schiffhauer@va.gov. Telephone calls will not be accepted.

End of Document

36C77623Q0501 Amend 0001 Responses to Questions submitted by Vendors for RFQ 36C77623Q0501 RFQ Responses Due: 1:00P.M. EST September 5, 2023.

1. In section 8.1 -

0. Standing Lectern/Podium (provided by hotel); wired microphone and light (AV vendor to provide)- do you need the vendor to provide a cost for the standing lectern? or only in the line item, you want the value for the wired microphone and light?

1A Response: Contractors are responsible for contacting the hotel and or in-house Audio-Visual contractor (to Mr. Mike Schnider at 317-500-6132) with specific questions regarding (for all connections, hook-up costs, and any equipment questions or rentals).

1. Internet

1. Just for clarification, the government will contract with Markey on all internet access, correct?

2A Response: Internet is being provided by the hotel, if there are specific questions as they relate to what is being provided contractors will need to contact the hotel directly for that information.

1. Lastly, looking at the time of RFQ submission and the event date kick off, it's only two weeks away from each other, are looking to do quick award? Hence an RFP will follow soon after? Or are we moving forward with this quote and then potential award?

2. I just wanted to have my team in place to move fast if awarded the opportunity. Often times, delays in awarding can cause a price increase with equipment shipping, etc.

3A Response: This RFQ is the only solicitation that will be provided for this requirement. Contractors will need to submit their best and most comprehensive offer regarding what is being required as outlined in the Statement of Work (SOW), as discussions are not anticipated with this requirement.

1. Is this a brand new contract OR if there is (was) an incumbent performing these services?

4A Response: This is a brand new contract requirement and there are no incumbent contractor performing these services. There is an in-house Audio-Visual Contractor as identified in the solicitation that contractors should refer all A/V questions to Mr. Mike Schnider at 317-500-6132 with specific questions.

1. On the price proposal it states 7 breakout rooms in a green tab, is that a typo or are there more rooms not identified?

5A Response: That is a typo the correct number of rooms is as follows:

· The General Session Room (Hall of Champions room 1 and 2 (6270 Sq Ft) for 227 People),

· Breakout room 1 will be the Hall of Champions room 3 (3,135 Sq Ft) Breakout room 2 will be the combination of Golden ballroom 6 (1,984 Sq Ft) and Golden Ballroom 7 (1,984 Sq Ft).

See attached document: P01_AV PRICE LIST_BIS 19144_VET JUSTICE PROG_INDIANAPOLIS_SEPT 19 2023.

See attached document: P01_AV PRICE LIST_BIS 19144_VET JUSTICE PROG_INDIANAPOLIS_SEPT 19 2023.

End of Document

End of Document