S05 - Stockton IOTA RFQ_Questions and Answers - FINAL.pdf

Livermore IOTA RFQ

Initial Outfitting Activation and Transitioning Contract

Questions/Answers to Solicitation 36C77623Q0249

1. Given the requirements and difficulty working on the government share point site should we assume mass uploads of data to update the information? or individual records to be modified one by one like the current share point site operates? The PWS says that periodic bulk updates from other formats like excel should not be necessary but that is not what we have found on the projects.

ANSWER: As stated in the PWS (ATTACHMENT A – IOTA PWS – STOCKTON

– Revised), prior to the sentence posed in the question:

Where SharePoint tools are available, the contractor must utilize the tool and complete and update as necessary, all fields. Data shall be input directly into the SharePoint tool, in lieu of other formats (i.e. excel). Contract attachments provided are representations of required data/information. Actual deliverable data/information requirements are defined in SharePoint tool. Tools shall be completed and updated as the project works through the Activation process. The SharePoint tools are intended to be live databases, where the actual work is done.

2. Does the COR have activation experience?

ANSWER: Yes

3. Does the COR have experience with the government share point site requirements?

4. It is vital that we are provided with the design drawings of the space showing all rooms and all contents in all rooms. It also should include all the MEP – please confirm we will be provided with this information at contract award and any updates will be sent to us in so there are not different designs. Please confirm we will be provided with this information. If not please describe what we will be provided with exactly, what format, and when we will be provided this information.

ANSWER: Yes, you will be provided with the design drawings of the space showing all rooms and all contents in all rooms at award and any updates will be provided to you.

5. How are the drawings tagged so we know what to install where in the rooms if not by JSN?

ANSWER: All of the drawings for Stockton have JSNs; however, if there are not JSNs listed then refer to the TIL.

6. Will we be given remote access to the government share point site for this project?

7. To price the warehouse requirements should we assume the entire file G list of FF&E is the volume of FF&E will be stored in our warehouse?

ANSWER: Please see updated FF&E List (Attachment G). We will not have accurate timeframes until we receive more accurate lead times upon award;

however, based on previous activations, it is safe to assume that 65% of the items will need to be store in the IOT&A warehouse. The items may need to be stored until at least the end of the POP.

8. What date should we assume all this will be delivered to our warehouse?

ANSWER: Between 18 September 2023 and prior to the end of POP.

9. It states we must provide space in the warehouse to store all the IT equipment – is the plan to send all this equipment to our warehouse?

ANSWER: Yes, if the VA is not able to store the IT equipment, then it will need to be stored in the IOT&A warehouse.

10. How much space do you require for equipment labeling, testing and assembly and who will be performing this service?

ANSWER: Per the PWS (ATTACHMENT A – IOTA PWS – STOCKTON – Revised), it is the contractor’s responsibility to determine warehouse size requirements based off the most current FF&E list (Attachment G). The IOT&A Contractor and the IOT&A BMET will be performing this service.

11. Who is entering all the equipment into VISTA and creating the bar code labels?

ANSWER: We use Maximo instead of VISTA. The IOT&A Contractor will enter all the equipment into Maximo and create the bar code labels.

12. Will the IOTA contractor be inspecting the equipment, barcoding the equipment, and inputting all the information into MERS?

ANSWER: Yes, please see page 13 of the PWS (ATTACHMENT A – IOTA PWS – STOCKTON – Revised).

13. We must have remote access to the VA system if we are inputting information into MERS from our warehouse – will we be given this access?

ANSWER: Yes, please see page 25 of the PWS (ATTACHMENT A – IOTA PWS – STOCKTON – Revised).

14. Please list the equipment that will not be stored in our warehouse, so we know how much space to rent?

ANSWER: We do not have an accurate list of items that will not be stored in the IOT&A warehouse; however, based on previous activations, it is safe to assume that 35% of the items will not be store in the IOT&A warehouse.

15. Where are the JSN’s for all this FF&E?

ANSWER: Please see updated FF&E List (Attachment G); however, for items that do not have the JSN’s please refer to the vendor or item description column.

16. What about the furniture IDIQ is it not being used to support this project?

17. What furniture from the list if G should we erase because it will be handled completely by the IDIQ vendor?

ANSWER: All the furniture will be handled completely by the vendor.

18. Please provide the acquisition codes for all the FF&E so we know who is installing what items?

ANSWER: Please see updated FF&E list (Attachment G) that has the acquisition codes.

19. What FF&E on this list is to be installed by the government without IOTA contractor – like IT Equipment? Leased equipment? IDIQ Furniture?

ANSWER: IT and furniture are to be installed by the government without IOT&A Contractor; we do not have any leased equipment.

20. Please provide a room content showing the Attainia list matches the drawings. Has a QC been completed to verify?

ANSWER: Please see updated FF&E list (Attachment G). A QC of the items was completed during our meetings with each service.

21. Has all this FF&E been ordered, and can you share with us the acquisition plan?

ANSWER: No, we have submitted all packages $500K and higher as well as any items with longer lead times to Contracting. We are currently working on all other packages that are less than $500K with a projected submittal date based on the PALT dates.

Yes, the acquisition plan can be provided.

22. To price the delivery and installation of FF&E should we assume the entire reuse is only the contents of 1500 people and includes no equipment?

ANSWER: No

23. Can we assume the contract award will be May 2023? or June 2023?

ANSWER: Estimated June 2023 – start of Period of Performance in RFQ Schedule Section B.2

24. In order to price the accurate amount of insurance we need to know exactly what will be stored in our facility and for how long, can you provide this?

ANSWER: We will not have accurate timeframes until we receive more accurate lead times upon award; however, based on previous activations, it is safe to assume that 65% of the items will need to be store in the IOT&A warehouse. The items may need to be stored until at least the end of the POP.

25. Are there loading docks and elevators at the current buildings where the personnel are moving from?

ANSWER: No furniture or equipment will be coming from the current building.

26. Is there a loading dock at the new facility?

ANSWER: No

27. Can a 53 foot tractor trailer deliver to the new facility?

ANSWER: Yes, the tractor trailer can deliver to the new facility.

28. There is no mention of dual occupancy – should we assume no dual occupancy?

ANSWER: Yes, there is not dual occupancy.

29. If there is one, who is the current IOTA contractor supporting the VAPACHS activation efforts? If there is an incumbent, when does their contract end? If there is an incumbent, will they be allowed to bid this effort?

ANSWER: There is no current IOTA contractor supporting the VAPACHS team.

30. Would you accept a warehouse that meets the criteria and is located within 55 miles?

ANSWER: No, the warehouse must be centralized (or located within 20 miles) between old facility and new (or as otherwise agreed to by the Government POC).

31. This task talks about the IOT&A contractor supporting the VA Biomedical Engineering personnel with inspections for compliance with manufacturer specifications and VA standards prior to use. It also states that the Government will identify items that require biomed checks/testing to be performed by the Government. Question: Can you better define the IOT&A BMET’s role and responsibilities? Will the IOT&A BMET perform any checks/testing or do VA Biomedical engineering personnel do this explicitly?

ANSWER: Per the PWS (ATTACHMENT A – IOTA PWS – STOCKTON – Revised) page 14-15, “at the room designated by Biomedical Equipment Maintenance Technicians (BMET), Contractor shall unpack and install or assemble the equipment. Contractor to support VA Biomedical Engineering personnel with inspection (i.e. acceptance test) for compliance with manufacturer specifications and VA standards prior to initial use”.

Per the PWS (ATTACHMENT A – IOTA PWS – STOCKTON – Revised) page 7, Biomedical Equipment Technician (BMET) o A minimum of (7) years of experience as BMET in healthcare facilities with inpatient capabilities.

o Shall be certified by the International Certification Commission as Certified Biomedical Repair Technician (CBET) or certified as Medical Equipment/Maintenance Technician or Biomedical Equipment Technician (BMET) o Possess an Associate Degree or equivalent from an accredited College or University. Approved equivalent military training may be accepted in lieu of Associate Degree in Biomedical Equipment Technology.

o Must possess general knowledge, skills, and abilities in the biomedical equipment technology field to include but not limited to:

- Medical Logistics

- Installation, maintenance, calibration, and repair of biomedical systems

- Technical inspection and training

- Equipment acceptance, verification and certification in accordance with VA guidelines

32. Task 16.2 states that the IOT&A contractor will store IT equipment. Task 16.3 task states that the IOT&A contractor will relocate and stage VA OIT equipment. Question: Is the IOT&A contractor required to store the OIT equipment in our warehouse? Or, is the IOT&A contractor responsible for transporting the OIT equipment (which will be stored at the VA warehouse) to the new clinic to stage?

ANSWER: Yes, if there is not enough storage at the VA the IOT&A contractor will need to store the IT equipment. Yes, the IOT&A contractor is responsible for transporting the OIT equipment that will be stored in the VA warehouse to the new clinic to stage.

33. Are tasks 17.1 (Relocation of Reuse and Personnel Files) and 17.2 (Staff Training and Orientation) optional? It would appear on the Schedule B.2 that they are part of the base and not options.

ANSWER: Tasks 17.1 and 17.2 are OPTIONAL TASKS with estimated start dates

– Updated Section B.2 uploaded to amendment

34. “Pending”: Does this stage mean that the packet status is one of (or similar to) the following:

not complete, not submitted to contracting, in the queue for release, on the street, or awaiting award? Or what is the definition of ‘Pending’?

ANSWER: The definition of pending is not complete.

35. Have any procurement packages not been completed to date, thus not in contracting for award?

ANSWER: Yes, all packages that are less than $500K or packages without a longer lead time have not been completed. However, we are currently working on the remaining packages and plan to have them submitted prior to the PALT dates.

36. For all the furniture items on the FFE List: Is the furniture vendor responsible for storing the furniture products? Is the ID/IQ awardee/installation vendor delivering the furniture to the clinic as well as installing it? Is the IOT&A contractor responsible for storing any furniture items as well as installing them? If yes, which lines items will the IOT&A contractor be storing and installing?

ANSWER: The vendor is responsible for 30 days free storage. The vendor is responsible for delivery, assembling, and installation of their furniture. The vendor is only responsible for storing their furniture.

37. Are the modular DIRTT walls installed by the GC, furniture vendor, or IOT&A contractor?

Does the IOT&A Contractor need to store them in the warehouse?

ANSWER: The vendor will install the modular DIRTT walls and store; however, items may need to be store in the IOT&A warehouse if we exceed the storage timeframe and the vendor cannot accommodate.

38. Are the J-Fill Quattro Select Dispensers installed by the GC, vendor, or IOT&A contractor?

Does the IOT&A Contractor need to store them in their warehouse or will they stay where they are currently being stored?

ANSWER: The vendor will install the J-Fill Quattro Select Dispensers and store;

however, items may need to be store in the IOT&A warehouse if we exceed the storage timeframe and the vendor cannot accommodate.

39. Could you confirm that the patient lifts have already been installed and there is no work effort for the IOT&A contractor?

ANSWER: The patient lifts have not been installed and will be installed by the vendor. There is no work effort for the IOT&A contractor.

40. Is the Perio Dental Lasers installed by the GC, vendor, or IOT&A contractor? Does the IOT&A Contractor need to store it in the warehouse?

ANSWER: The vendor will install the Perio Dental Lasers and store; however,

41. Is the Hologic mammography x-ray unit vendor installed? Does the IOT&A contractor need to store it?

ANSWER: The vendor will install the Hologic mammography x-ray unit and store;

42. Is the dermatology Leica microscope vendor installed? Does the IOT&A contractor need to store it?

ANSWER: The vendor will install the Leica microscope and store; however, items may need to be store in the IOT&A warehouse if we exceed the storage timeframe and the vendor cannot accommodate.

43. Are the Siemens Ultrasounds vendor installed? Does the IOT&A contractor need to store them?

ANSWER: vendor will install the Siemens Ultrasounds and store; however, items

44. Are the adult scales vendor installed? Does the IOT&A contractor need to store them?

ANSWER: The vendor will install the adult scales and store; however, items may need to be store in the IOT&A warehouse if we exceed the storage timeframe and the vendor cannot accommodate.

45. Are the clean room pass-thrus vendor installed? Does the IOT&A contractor need to store

ANSWER: The vendor will install the clean room pass-thrus and store; however,

46. Is the GE Mobile X-ray Unit vendor installed? Does the IOT&A contractor need to store it?

ANSWER: The vendor will install the GE Mobile X-ray Unit and store; however,

47. Is the Solo Step suspended Unweighing system vendor installed? Does the IOT&A contractor need to store it?

ANSWER: The vendor will install the Solo Step suspended Unweighing system and store; however, items may need to be store in the IOT&A warehouse if we exceed the storage timeframe and the vendor cannot accommodate.

48. Is the biosafety cabinet vendor installed? Does the IOT&A contractor need to store it?

ANSWER: The vendor will install the biosafety cabinet and store; however, items

49. Is the Parata Systems med dispenser vendor installed? Does the IOT&A contractor need to store it?

ANSWER: The vendor will install the Parata Systems med dispenser and store;

50. Are the Philips X-Ray Units vendor installed? Does the IOT&A contractor need to store

ANSWER: The vendor will install the Philips X-Ray Units and store; however,

51. Is the Beckman lab analyzer vendor installed? Does the IOT&A contractor need to store it?

ANSWER: The vendor will install the Beckman lab analyzer and store; however,

52. For proposal purposes, please confirm that there will be no exception to the warehouse needing to be located centrally between old and new facility. Warehouse space is at a premium nationwide, especially the best priced warehouse space. Having flexibility to the 20

mi. rule will have a positive impact on pricing and availability.

ANSWER: The warehouse must be centralized (or located within 20 miles) between old facility and new (or as otherwise agreed to by the Government POC).

53. Please confirm there is only one "move from location" ANSWER: Yes, the move from location will be dependent upon the IOT&A contractor selection and acquisition of a warehouse. The move from location will be the warehouse utilized by the contractor.

54. Please confirm "move from" location address as 1205 North Sycamore Street, 79735 ANSWER: The move location will be dependent upon the IOT&A contractor selection and acquisition of a warehouse. The move from location will be the warehouse utilized by the contractor.

55. Please provide a list of Reuse Equipment and Furniture. This critical information is essential to providing accurate pricing. Currently no reuse equipment is listed within appendix G.

ANSWER: There is not any reuse equipment or furniture.

56. Is the government SharePoint site up to date with all Room by Room FF&E listing, Acquisition package information including but not limited to PO's and award documents? If not, please provide current state of government provided SharePoint site

ANSWER: No, this is currently being completed with a completion date prior to 5 May 23. Please keep in mind that the SharePoint is a fluid document as we update it with award dates, PO’s, etc. as we receive them.

57. 5th Paragraph under Meeting Facilitation Services, "The contractor will be responsible for the equipment planning, if any,…." Has Comprehensive Equipment Planning been completed?

ANSWER: Yes, but some items may need to be verified

58. Have acquisition services and associated packages been completed and submitted to contracting for solicitation?

ANSWER: No, all packages that are less than $500K or packages without a longer lead time have not been completed. However, we are currently working on the remaining packages and will have them submitted prior to the PALT dates.

59. Of the 3,176-line items, only 410 have JSNs. Will an updated FF&E List to include all JSN's be provided?

ANSWER: Yes, however, all items do not have JSN’s but can be located by the vendor and item description.

60. Will up to date and reconciled FF&E drawings be provided? In what format, i.e., Revit?

ANSWER: Yes, we can provide a PDF of the FF&E drawings.