RFI Attachment 3-Instructions to AE.docx

Instructions to AE from WCHCS As of 29 December 2022 General Requirements Subgroup

Project design shall be in compliance with applicable standards and codes described in VA Program Guides referenced here and available from the Technical Information Library: https://www.cfm.va.gov/til/dManual

Architectural Design Manual – August 1, 2014 Finishes: See section 09 below

General:

1. Available capacity shall be verified by the AE for all proposed utility connections.

2. There are multiple utility services to different zones inside the hospital (i.e. North/South). New utility connections shall match the existing framework.

3. Any existing systems that remain in a major demolition project shall be made code compliant. Systems that are removed shall be removed to the source (or to the closest live Tee if the system is branched from a live system).

4. As-builts shall be integrated into master cad files at the completion of the project.

5. All project submittals shall be submitted in hard copy and digital form. Digital forms shall include pdf file as well as native format (e.g. MS Office product (Word and Excel), AutoCAD, etc.). The native format shall be a program authorized for use on a government computer.

6. All drawings (including shop drawings) shall comply with PG-18-4 Standard Details and CAD Standards

7. All AE & GC documents stored in the cloud during a construction project shall be provided to the government in a physical electronic format approved by the government (i.e. optical media, flash drive, etc.)

8. All utility service capacity shall be verified by the design firm prior to designing connection to that utility. The design firm shall verify utility capacity for any increases over 1% of current usage.

9. Where a trade is regulated by Colorado Department of Regulatory Agencies, the regulations for that agency shall be followed. Specifically, work shall be performed by licensed contractors and tradesmen in the State of Colorado.

10. Design all areas with acoustical privacy taken into consideration. Achieve minimum Sound Transmission Class (STC) rating 45. Plenums shall not be used; shared ductwork shall contain baffles and be insulated. Walls and ceilings shall be insulated and have double layers of 5/8 inch gypsum board on both sides. Walls shall extend 4 inches above the top of the ceiling construction. Dropped ceiling tiles shall incorporate a 2.5-inch sound attenuation layer, and hard-lid ceilings shall be insulated. Scrutinize construction details and prevent possible flanking paths for noise transmission. Penetrations for electrical boxes, light fixtures, HVAC grills shall be caulked and/or insulated. New construction and total renovations shall include the services of an acoustical engineer.

11. Use sound-dampening measures in quiet rooms (chapel, library), group work rooms, and areas where recording takes place (dictation of records). Sound dampening material in patient care areas shall be cleanable to sanitary or even sterile levels and may not be possible.

12. If temporary facilities must be provided to allow construction in an area, specify the temporary facilities that are acceptable, and make sure it is in the scope of work for the construction contractor to procure them and install them, including connections to utilities. The specification shall include language making the contractor responsible for systems in the temporary facilities (for example – if the AC goes out, Contractor has to get it working again within two hours.)

13. A submittal register shall be included starting with the schematic design submission and all follow-on design submittals. The submittal register shall include all submittals required in the scope, specifications, and drawings. The register shall identify each specification section, paragraph, a description of the submittal, when it is required to be submitted (e.g. pre-construction, reoccurring, closeout, etc.), Submitted (Y/N), Approved (Y/N), and include on pre-final checklist (Y/N).

14. All electrical work shall be performed by qualified electricians. WCHCS has defined “qualified” as licensed in the State of Colorado at the Journeyman level or greater. Prime Contractor shall submit names and a copy of all electrician licenses prior to any electrical work occurring. This applies to all prime and subcontractor employees performing electrical work.

15. A/E shall verify latest version of template specification on TIL is used prior to each submittal in the design process. If specification updates prior to 100%/For Construction documents are issued, the specification shall be updated to reflect the changes made in the latest version on the TIL.

16. The term “resident engineer” shall be replaced in all specifications with the term “COR”.

17. The schematic design submission shall include a list of planned specifications to be included in the project utilizing the Table of Contents on the TIL. The Design Developmental (DD) submission shall be updated to reflect any changes based upon the status of the design. Specifications added or deleted shall be highlighted so the changes are clear. General specifications shall have been tailored to the project by the DD submission. Any specifications not yet tailored to the project shall be highlighted in the DD submission. The 95% submission shall include all specifications will all specification additions or deletions highlighted on the table of contents. Any specification not previously tailored before the 95% will be reviewed in detail and new comments shall be issued if it was not previously made available for review.

18. Equipment that is required to be accessible shall not be unnecessarily difficult. Non-essential systems shall not run above access panels, between access panels and equipment or around equipment that requires access. Access conflicts will be a cause to deny final acceptance of project.

Interior Design Manual for New Construction and Renovations of Hospitals and Clinics – November 2020

Asbestos Abatement Design Manual for New Hospitals, Replacement Hospitals, Ambulatory Care, Clinical Additions, Energy Centers, Outpatient Clinics, Animal Research Facilities, Laboratory Buildings – July 2011

Minimum Requirements for A/E Submissions (PG-18-15)

Critical Path Method Design Manual – December 2012.

Incorporate Risk Management by identifying long lead or critical equipment and material and seasonal weather. Relate schedule to phasing plans on architectural floor plans; provide phasing diagrams; list temporary systems by phase; separate phasing plans and diagrams by discipline. See Specification Section 01 32 16 Network Analysis

Manual for Preparation of Cost Estimates and Related Documents for VA Facilities – March 2011 Physical Security Design Manual – October 2020 These requirements shall be applied to architectural design. Some of this information duplicates fire code.

1. Entrance doors to service hallways shall be capable of being remotely locked and unlocked from the reception desk, have key locks, and shall have card-reader locks.

2. Entrance doors to service hallways or to building entrances shall be manually operated and also have power openers not just to comply with ADA requirements but to allow passage of supply or medical carts.

3. For doors into the main building (exterior and from reception) and into the Emergency Department, provide security intercom with remote door release capability. The security intercom system shall be integrated with electronic or magnetic remote door release allowing for remote communication and unlocking of doors from a reception desk or SCC master intercom station. The security intercoms for these areas shall have both an audio and built-in video capability. Video verification of person(s) requesting access at these points shall be required.

4. Glass for entrance and egress doors shall be laminated.

5. Laminated glass “sneeze guards” shall be provided at reception desks at building and service-corridor entries.

6. Security Control Center (SCC): A location for security personnel to monitor VASS, alarms, and other security systems and devices. This may be in a separate space or, for small facilities, combined with a guard or reception desk at the entrance.

7. At reception areas or nurse stations or similar areas with free approach of patients and visitors, design work areas so that information is not visible to approaching persons, and sensitive paper documents can be covered out of the reach of casual passers-by. Monitors shall be visible only to the person using them.

8. Areas which have storage of patient information shall have a locked container (desk drawer, file cabinet) in which to store the information, and a lock to the room in which the information is stored. (Computers are locked by card and code, so do not have to be in a locked room.)

9. Where possible, AE shall plan installation of a large window in an appropriate location that will allow delivery of large equipment by crane (at the end of a corridor, etc.)

10. The current applicable IBC Code is a minimum standard. The Station directs the AE to go beyond the requirements of code to make operation of the hospital robust, redundant, and reliable.

11.

Division 01 — General Requirements Service and construction contractors shall comply with local VA policy requirements. Local policies are referenced in the specification section affected by the policy.

Where existing infrastructure is used, it shall meet all current codes and specifications.

01 00 00 Add a paragraph 1.2 F Communication: All communications relating to the process of construction, including Requests for Information, shall be directed to and from the Contracting Officer’s Representative. Requests for Information shall be submitted in the Contractor’s standard format. All contractual direction shall come from the Contracting Officer.

01 00 00 Add a paragraph 1.2.G laying out construction progress meeting frequency and duration. Note that day of the week or month and starting time shall be determined at the pre-construction (kick-off) meeting. Note that the agenda shall be established by the COR.

01 00 00 1.3 Statement of Bid Items (Summary of Work: This is duplicated in the SOA (does double duty).)

· General Description: Location; Composed of but not limited to the following elements:

· Civil Work (Stormwater collection, geotextile, piles, steam lines, high voltage electrical, foundations.)

· Landscape to include TESC, plant materials installation, hardscape material, irrigation

· Architectural work, structural work, electrical work, mechanical work.

· In the summary of work, highlight work restrictions (hours, days of week, noise, security requirements, and other elements that would affect the price of work for the contractor.

01 00 00 1.5.B Security Procedures: Replace Title with “Security Procedures to conform with Station Policy 132-5 Security Management Program. Recertification date: 12/31/2024 and Station Policy 138-0011 Failure of Essential Medical Center Equipment or Utility. Recertification Date: 08/31/2026.”

At the end, add the following paragraphs:

5) Notify VA Police at extension 970-242-0731 ext 2178 of:

a) All assaults.

b) Any disturbance: a loud and/or angry patient, visitor or co-worker.

c) Threatened or actual suicides.

d) Homicides.

e) All thefts of government or personal property.

f) Vandalism of government or personal property.

g) All threats.

h) All motor vehicle accidents.

i) Intoxicated individuals

6) Assist in safeguarding government and personal property at this medical center.

a) Confirm any individuals not authorized or of concern in specific work areas. Approach individual and ask, "May I help you?" Provide guidance as necessary to direct visitor to authorized location. If visitor is uncooperative in any way, notify VA Police immediately.

b) Secure all work areas prior to departure at the end of the workday, or when area will not be occupied.

7) Not ever prop open a door that is otherwise locked from the outside.

8) Notify Engineering Service as soon as possible, in the event of a failure of essential Medical Center equipment or significant utility service (A/C, Boilers, Electrical, Elevators, Fire Alarm Systems, Fire Sprinkler System, Medical Air/Vacum, Waste, and Water)

a) Site Superintendent shall notify COR OR

b) OR Notify Engineering at 970-242-0731 ext 2002, during normal working hours.

c) OR Notify Engineering Central Utility Plant at ext. 1311 or 1322 after regular working hours, holidays, and weekends

d) OR Notify AOD after regular working hours, holidays, and weekends at ext 2121.

01 00 00 1.5.C: We don’t require guards, usually 01 00 00 1.5.D: Key Control: Replace Title with “Key Control Procedures to conform with Station Policy 138-1002 Control of Keys and Security Locks. Recertification Date: 12/31/2026:”

Add the following paragraphs at the end of this section:

3. If the Contractor is issued a facility key, the designated key holder shall:

(1) Read, verify, complete, and sign the "Key Receipt Memo"

(2) Maintain the security of keys issued to them.

(3) Return keys in to Engineering when no longer needed.

(4) Report lost, stolen, or misplaced keys to Engineering via lost key memo. The Contractor may be charged for lost keys and necessary lock changes.

01 00 00 1.5.F: Motor Vehicle Restrictions: Contractor staff shall park off site. Exterior space is very limited. Contractor may deliver materials to site on an as-needed basis. Contractor shall not bring materials onsite until they can be immediately off-loaded the vehicle taken off site. Contractor may store materials within work area under contractor’s control. Location of dumpsters shall be coordinated with COR at pre-construction meeting.

01 00 00 1.6.E: “Workers are subject to rules of Medical Center applicable to their conduct.” Add the following sub-paragraphs:

a. In conformance with Station Policy 05-41: Dress code.

1) Clothing and accessories may not reflect political statements, offensive materials, or present a safety hazard.

2) Tattoos that are considered inappropriate or offensive by the Reasonable Person Standard must be covered at all times while on Station. These include but are not limited to gang related images, racially inappropriate, sexually suggestive, refers to intolerance or discrimination against any race, color, creed, religion, gender, origin, sexual orientation, or groups that advocate such intolerance or behavior.

3) Clothing must cover person from neck to ankle and from mid-upper arm to shoulder and be opaque.

01 00 00 1.6.N.1: Prior approval of utility outages. Any outage will require Station Facilities Management to coordinate with multiple other services, develop mitigation plans, and get approvals for the final concept. Paragraph 2: The Station needs at least 30 business-days-notice of a potential outage of any size. Formal submission must be made 15 days in advance, after coordination with the COR. Paragraph 4: Major outages (more than 4 hours) require 60 days-notice, to allow rescheduling patient appointments if required. Major outages must be shown on the initial construction schedule, or be added to the schedule as soon as the requirement is known.

01 00 00 1.14 A: The contractor shall maintain two full size sets of as-built drawings which will be kept current and on-site during construction of the project, to include all contract changes, modifications and clarifications. Redline drawings shall be available for review during construction rounds and any time at the request of the Project Manager and/or COR.

01 32 16.15 Project Schedules (Small Projects – Design/Bid/Build. Also covered in SOA 4.21. Slim this down to what you really need. Required start time and period of construction described in SOA 4.1.

01 35 26 1.4.B.4.i Plans (Programs, Procedures) required; 1) Emergency Response: Add “Conforming with Station policy 111AC-9 Emergency Medical Management (Includes Code Blue). Recertification date: 03/31/2024: Contractor personnel who finds an unresponsive person or a person in crisis will call for help and/or activate Code Blue and initiate Basic Life Support (BLS) by depressing the nearest Code Blue button and/or dialing 2111 from any facility phone. The staff member activating the Code Blue will identify the location of the Code Blue to the administrative Officer on Duty (AOD) or delegate who answers the phone. This action shall be incorporated into the Contractor’s Accident Prevention Plan.

01 36 26 1.4.B.4 I Plans (Programs, Procedures) required: 4) Medical Support: Add “While Contractor is expected to provide medical treatment of on-the-job injuries through community resources, life-threatening injuries can be presented to the Station emergency department for stabilization care.”

01 35 26 Safety, Section 1.12: Infection Control. The Station Construction Safety Committee will conduct an Infection Control Risk Assessment (ICRA) and will translate this information into specification language for the AE to include in the Safety Specification (similar to the language listed below). The station will issue a construction permit to the Contractor at the preconstruction meeting, based on the Specification language. This action conforms with the requirements of local policy 00Q-29 Infection Prevention Program Policy. Recertification date: 01/31/2027.

C. Obtain Infection Control permit from COR. Do not begin work until the following infection control measures have been installed , inspected by the COR, and approved.

1. Securely seal and block off supply air diffusers and return air grills. Seal shall be dust-tight and withstand airflow.

2. Construct infection control barrier to seal work area from non-work areas. Barrier shall include an Anteroom that allow workers to remove protective clothing or vacuum off existing clothing and clean tools when exiting the work area. Barriers can be made from:

a. Closed door with masking tape applied over the frame and door. This is acceptable for work that can be contained in a single room; however, maintenance of negative air pressure in separate rooms may be difficult for Contractor to achieve.

b. Airtight plastic barrier that extends from the floor to ceiling. Seams shall be sealed with duct tape to prevent dust and debris from escaping. Use fire retardant polystyrene, 6-mil thickness. Supporting structure shall be non-flammable. Wood products, even treated with fire retardant, are not allowed.

c. Steel-framed drywall barrier, with sealed joints. (If the fire system will be modified or hot work inside the work area is anticipated, this barrier can be converted to a 1-hour smoke barrier.)

3. Seal holes, pipes, conduits, and all other penetrations through the continuous barrier.

4. Maintain negative air pressure (0.1 inches of water gauge) within work site. Use High Efficiency Particulate Air-Equipped filtration units to maintain negative air pressure. The HEPA units shall be rated to at least 95% capture of 0.3 microns including pollen, mold spores, and dust particles. HEPA filters shall have ASHRAE 85 or other prefilter to extend the useful life of the HEPA. Provide both primary and secondary filtrations units. Maintenance of equipment and replacement of the HEPA filters and other filters shall be in accordance with manufacturer’s instructions.

5. The HEPA negative pressure machines shall discharge outside the hospital (this will probably have to be done through a window fitting). Exhaust hoses are to be heavy duty, flexible steel reinforced ventilation blower hose. Exhaust shall be placed so that dust is not reintroduced to the medical center – at least 20 feet from doorways and air intakes.

6. Place manometers with data logging capability with the sensor inside the work barrier but reading outside the ante room.

7. For the work area where exterior venting cannot be made, a HEPA air scrubber may be used rather than a negative air machine. The scrubber shall provide a minimum of 6 air changes per hour; the volume of space indicated on the drawings contains _____ cubic feet, so the scrubber shall have a _____cubic feet per minute (cfm) capacity.

8. Before any construction on site begins, all contractor personnel involved in the construction or renovation activity shall be educated and trained in infection prevention measures established by the medical center. This shall take place in the ________ meeting described in paragraph _________ above.

D. Daily operations

1. Workers shall have dust-free clothing when exiting the work area, including shoes, hard hats, safety vests, and gloves. The ante-room shall have sufficient space for workers to vacuum their clothing and to wipe hard-surfaced materials.

2. Alternatively, workers may wear “bunny suits” in the work area, which are donned to enter the work area, and removed in the ante room before exiting the work area. Contractor shall provide facilities for storing protective clothing off the floor (hooks or clothing rack). If shoe covers cannot be worn because of safety concerns, boots shall be cleaned after exiting the work area.

3. Workers shall place tool belts, rags, tool belts, and small tools inside clean portable containers when being transported through the hospital, and not wear them on their person.

4. Equipment, materials, waste carts, and transfer carts shall be dust-free when outside the work area. Workers shall wipe the exposed exterior down in the ante room before exiting the work area and also before bringing them into the hospital from the outside.

5. Contractor to provide a HEPA filtered vacuum cleaner in the ante room to allow cleaning of clothing, tools, and carts as they exit the work area.

6. Contractor to provide a separate HEPA filtered vacuum cleaner in the work area to clean the workspace of dust and fine particles. Larger debris may be swept up, but dust suppressant shall be used to prevent dust from being stirred into the air.

7. Power tools such as drills and saws shall have a working-surface shroud with HEPA-vacuum attachment.

8. Contractor to provide commercial disposable disinfecting wet wipes in the ante room to allow cleaning of clothing, tools, and carts as they exist the work area, and at the location tools, materials, and carts enter the hospital from the outside. Contractor to provide disposal bins lined with plastic bags in these areas for used wipes, of a size that shall contain the amount used in a day. Empty wipe-bin throughout the day and at the end of each work day.

9. Contractor to place adhesive walk-off mat within ante room at the exit to the adjacent corridor, and outside the anteroom door. Workers shall pull sheet off tacky mats and dispose of frequently to maintain a dust-free area directly outside the ante room at all times.

10. Workers to remove debris as it is created. Debris shall be hauled in enclosed dust proof containers or wrapped in plastic and sealed with duct tape. No sharp objects shall be allowed to cut through the plastic. Workers to wipe down the exterior of the containers with a damp rag to remove dust. Solid covers shall be kept clean and stored on shelves or racks (not on the floor) when not in use, preferably in a bag.

11. If workers displace a ceiling tile for visual inspection, they shall replace it immediately. They shall immediately vacuum up particles that were disturbed by the displacement. If the ceiling shall remain open for more than 10 minutes, Contractor shall install dust control barrier above ceiling to contain the work.

12. There shall be no standing water during construction. This includes water in equipment drip pans and open containers within the construction areas. Workers shall clean up all accidental spills so that they are dry within 12 hours. Contractor to remove and dispose of porous materials that remain damp for more than 72 hours.

13. Contractor shall clean work area at the end of every work day at a minimum. This includes removing debris, vacuuming small particulate matter with HEPA filtered vacuum, and damp mopping finished floors. If dust is being tracked out work area, it shall be cleaned more often to ensure dust is not tracked out of work area.

14. Contractor shall clean HEPA filtered vacuums inside and out at the end of every work day. Conduct detailed daily inspection of the vacuum to ensure clean, intact filters and proper seating of the HEPA filter on the filter gasket.

15. Contractor shall conduct detailed daily inspection of the HEPA filtered negative air machine to ensure clean, intact filters and proper seating of the HEPA filter on the filter gasket.

E. At the completion of work, the Contractor shall dispose of all remaining waste, remove tools and remaining materials, and thoroughly clean the work area.

1. Cleaning shall be by HEPA vacuum followed by commercially available disposable wipes and mops. Clean all vertical and horizontal surfaces. Request an inspection of the area by the COR.

2. Wipe down the barriers with disinfecting wipe prior to moving or taking them down to minimize the spread of dust on the barriers.

3. When the cleanliness of the area has been approved by the COR, remove air supply and air return blocks and seals. Carefully remove barrier materials to minimize creation of dust and debris. Immediately clean up any dust and debris created with HEPA vacuum and disposable wipes.

4. Sign off on permit and return to COR.

5. After the barrier has been removed, the COR will coordinate an Environmental Services terminal clean of the area to the level required for the type of patient care that will be provided in the area.

01 35 26 1.14 A “Fire Safety Plan: Establish and Maintain a site specific fire protection program … and element of the Accident Prevention Plan.” Add “This requirement conforms to part of Station Policy 1): 007-1 Emergency Operations Plan. Recertification date: 01/01/2027. Contractor will participate in training and exercises of fire emergency procedures as appropriate, up to ½ hour per quarter.”

01 35 26 1.14 D: Add subparagraph 4:

“To conform with Station Policy SOP 575-138-1042, Contractor’s Site Supervisor shall identify all firewall and smoke partitions prior to starting work and request from the COR a permit authorizing the work. This requirement must be communicated to all Contractor personnel and subcontractors that work on the project. At then end of each work day, Contractor’s Site Supervisor shall perfom an inspection to ensure that any firewall and/or smoke partition penetrations have been properly repaired, and make any necessary repairs before leaving the site. When work on the fire/smoke barriers is complete, Contractor must request an inspection from the COR to close out the permit. Contractor is responsible for scheduling the inspection before the work is covered. Contractor will be required to uncover uninspected work and replace it at no cost to the government.”

01 35 26 1.14 L: Existing Fire Protection: Add “Conform to Station Policy 007-5 Interim Life Safety Measures (ILSM) During Construction/Bldg. Maintenance Operations Recertification date: 09/30/2025 and ” ahead of sentence beginning “Do not impair ….”

Note for Station Personnel: 007-15 Life Safety/Fire Prevention Management Program. Recertification date: 01/29/2027. Attachment A details notification of reportable fire incidents. The report in question applies to the VA and not to contractors.

01 36 26 1.14.N: “Hot work: Perform and Safeguard hot work operations in accordance with NFPA 241 and NFPA 51B”: Add “and Station Policy 575-138-14 Facility Policy on Hot-Work.”

01 35 26 Safety : Ensure Section 1.19 Cranes has the following information about lift plans:

“C. A detailed lift plan for all lifts (and not just critical lifts) shall be discussed with the COR at least 30 days before the scheduled lift and the formal application submitted to the COR 21 days before the scheduled lift. The plan must be reviewed and accepted by the General Contractor before being submitted to the VA for review; the VA will be required to coordinate the plan with affected services and obtain Director sign-off. The lift will not be allowed to proceed without all acceptances in place at least five workdays ahead of the lift. The plan shall include:

· Details of the load and load analysis

· Description of lifting equipment and gears

· Requirements to erect or dismantle lifting equipment (if any)

· Lifting method

· Lifting crew names, roles, and competencies, with copies of pertinent licenses

· Means of communication

· Physical and environmental limiting conditions

· Sketch of load route

· Sketch of the lifting zone showing position of lifting equipment, crew, and load, siting of crane and path of swing

01 70 00 Execution and Closeout Requirements: Documents that shall be required of the Contractor to close out the project – physically and administratively. Final cleaning; closeout procedures; etc.

01 74 19 Construction Waste Management. Part I: Reduce list to soil, biodegradable landscaping materials, metal products, and cardboard (which is all the separation that is supported by the Mesa County Landfill). Paint and Fluorescent Lamps are hazardous materials and must be disposed of as hazardous waste at the Mesa County Landfill.

01 74 19 Construction Waste Managent 1.7 Records. A. Replace the sentence that begins “Records shall be kept” with “Copies of dump tickets for waste and recycled materials shall be attached to a disposal log and be provided to the COR for records along with the payment application every month. PDF copy of these documents is acceptable.”

01 91 00 General Commissioning requirements. Needs to be modified to show 3rd Part QA specialist contracted by the VA.

Division 02 — Existing Conditions (Demolition and protection; hazardous material mitigation)

If asbestos or lead paint is found in the construction area during site investigation, incorporate the appropriate 02 82 11/13/33 specification sections into the construction documents, to conform with Station Policy 138-15 Asbestos Management Plan

Division 03 — Concrete

Division 04 — Masonry

Division 05 — Metals

Division 06 — Wood, Plastics, and Composites

Division 07 — Thermal and Moisture Protection

1. Due to incompatibilities between all fire stopping products by different manufacturers, the facility has selected 3M as the standard for all fire stopping products. All firestopping products shall be fully compatible when installed adjacent/overlapping existing through penetrations sealed with 3M products, and shall be fully compatible with future through penetrations sealed with 3M products that are adjacent/overlapping.

Division 08 — Openings

1. Power operated door operation shall be reviewed by the electric shop

2. Openers shall LCN or Horton brand.

3. Doors & Egress paths shall be ADA compliant

4. 08 71 00 – 1.9.B. - Keying: All cylinders shall be keyed into existing Grand Master Key System, which is BEST small format interchangeable core, 7 pin type.

Division 09 — Finishes

1. Flooring: Hallways and walkways shall be Armstrong NA131 Toasted Sand. Waiting rooms, exam rooms, patient rooms, offices shall be Armstrong NA225 Saddle Rust.

2. All finishes shall be selected from the master color board maintained by the chief of EMS.

3. Paint finish to be satin.

4. Carpet shall not be used in clinical areas or public areas. If carpet is used in offices or administrative areas, specify carpet tiles over vinyl flooring.

5. Work that involves significant ceiling work in areas with older ceiling tiles shall include new ceiling grid and tiles.

6. All damaged ceiling tiles shall be replaced with new, matching tiles.

7. All penetrations in acoustic ceiling or drywall for pipes (or any similar penetration) shall be have a properly fitted escutcheon.

8. VOC Content: For field applications that are inside the weatherproofing system, paints and coating to comply with VOC content limits of authorities having jurisdiction and the following VOC content limits:

1. Flat Paints and Coatings: 50 g/L.

1. Non-flat Paints and Coatings: 150 g/L.

1. Dry-Fog Coatings: 400 g/L.

1. Primers, Sealers, and undercoats: 200 g/L.

1. Anticorrosive and Antirust Paints applied to Ferrous Metals: 250 g/L.

1. Zinc-Rich Industrial Maintenance Primers: 340 g/L.

1. Pretreatment Wash Primers: 420 g/L.

1. Shellacs, Clear: 730 g/L.

1. Shellacs, Pigmented: 550 g/L.

9. VOC test method for paints and coatings is to be in accordance with 40 CFR 59 (EPA Method 24). Part 60, Appendix A with the exempt compounds’ content determined by Method 303 (Determination of Exempt Compounds) in the South Coast Air Quality Management District’s (SCAQMD) “Laboratory Methods of Analysis for Enforcement Samples” manual.

10. Seal all wall penetrations (ductwork, piping, controls, conduits, etc.) with non-combustible material. Station uses 3M products.

11. Bathrooms: use non-slip vinyl for flooring, FRP/cultured marble for wall covering, pre-cast fiberglass shower stalls with anti-slip basin, shower stalls to be 4’x5’ roll-in capable with fold down shower seat rated for 400 lbs, floor drains to be flush mounted with the floor, floor to be sloped to floor drain.

12. Do not use tile for interior design accents.

13. Where hard-lid (drywall) ceilings are installed by VA standards, above-ceiling utility features (such as J-boxes and valves) shall be grouped, and a 22”x30” access panel shall be provided adjacent to the grouping. The VA shall have one panel for every 100 SF or fraction of 100 SF unless the AE can demonstrate that fewer are needed based on location of above-ceiling features. Light fixtures are not acceptable access panels.

Division 10 — Specialties Physical Security Design Manual for Mission Critical Facilities – October 2020

Division 11 — Equipment

1. Equipment designations shall reference area served, not reference equipment type with sequential numbering (for example, many remodel projects have had an EF-1 on the plans. This isn’t a useful designation system)

2. All equipment that is to be installed in this project shall be received by the Station Warehouse so that it can be entered into the Equipment Inventory and given and EE number, for the purposes of setting up a preventative maintenance schedule. Enter this requirement into the specification section for any equipment required under the construction contract.

Division 12 — Furnishings

Division 13 — Special Construction

Division 14 — Conveying Equipment Elevator Design Manual – March 1, 2018

Division 21 — Fire Suppression Fire Protection Design Manual – December 2015

1. The design documents provided by the AE shall be submitted for third-party fire protection design review by the VA.

1. A hydrant flow test completed 15 January 2020 showed Static Pressure of 72 psi, and residual pressure of 46 psi at 2,160 GPM.

Division 22 — Plumbing PG 18-10 Plumbing Design Manual – Revised May 1, 2018

1. All utility service capacity shall be verified by the design firm prior to designing connection to that utility.

1. Garbage disposals are only to be installed in commercial cooking locations.

1. All drinking fountains shall be ADA accessible, have bottle filler option, and include indicator for filter life. Filters shall match existing drinking fountain filters. [which are?]

1. The Station uses Moen & Chicago fixtures.

1. Ball valves shall be used when available in all plant piping. Ball valves shall be lockable.

1. All valves installed in the plant shall incorporate a commercially available locking system. Clearly show the locking system in submittals.

1. Irrigation piping shall be minimum schedule 40 PVC.

1. Waste line for all water closet to be minimum 4”, and to be separate from waste lines for sinks, showers, lavatories and water fountains.

1. All plumbing fixtures shall be vented.

1. All hot water supply and hot water recirculating lines will be insulated per the insulation requirements of Plumbing Insulation specification 22 07 11.

1. All abandoned plumbing lines shall be capped and removed. No dead-end plumbing lines are permitted and shall be removed.

1. Reference Painting specification 09 91 00 to; Apply legends adjacent to changes in direction, on branches, where pipes pass through walls or floors, adjacent to operating accessories such as valves, regulators, strainers and cleanouts a minimum of 12.2 M (40 feet) apart on straight runs of piping. Identification next to plumbing fixtures is not required.

1. Plumbing specification shall contain the requirements of WCHCS SOP 575-138-1022 Legionella Prevention Flushing for the areas under the contractor’s control during Construction.

12. Any alteration to pipes that expose water to the outside air or dirt must be disinfected upon repair and prior to placement in service. Preferred disinfection method is hyperchlorination for 24 hours and then full system flush with biological test upon completion and prior to any potable use.

12. The proposed disinfection method(s)/plan shall be submitted in writing to the Contracting Officer (CO) and Contracting Officer’s Representative (COR) for approval. The proposed plan shall include how water will be properly disposed of upon completion of disinfection. Super chlorinated water requires permits and approval from the wastewater treatment plan prior to discharge down the sanitary sewer.

12. Flushing shall occur twice weekly in all construction areas and is the responsibility of the contractor performing the work. Contractor shall maintain a log of fixtures in the construction area and the flushing that occurred. Flushing logs shall be turned in monthly to the COR with pay application.

2. Showers and sink faucets: Run hot water for five minutes, followed by cold water for five minutes.

2. Toilets and urinals:Flush five times.

1. 22 05 23 Paragraph 2.2.A.1 states Body material Shall be Bronze ASTM B584, Alloy C844, Find suitable replacement for this Alloy, C844 contains 6 to 8% of lead which does not meet RLDWA Act of 2011 which requires valve bodies to contain less than 0.25% lead.

Division 23 — Heating, Ventilating, and Air Conditioning (HVAC) PG-18-10 HVAC Design Manual - revised May 1, 2019

1. Grand Junction facility has existing JCI Metasys system. Construction projects that modify, remove or impair its operation shall repair, replace or extend the system to keep it fully functional. For additions, new HVAC shall be integrated into this control system. Specifications for this system shall include JCI as the local system integrator.

1. All cables shall be labeled at both ends and at any splices per the local naming convention. The labeling convention for data drops is “Building # — Room # — Patch Panel # — Port #”

1. VAVs shall use 24VAC for supply power.

1. Conduit for HVAC systems shall be blue.

1. All control panels, power supplies, sensors, line voltage connections and wire routs shall be indicated on a plan view. Plan shall note that any changes shall be indicated in as built drawings.

1. All control panels, power supplies, sensors, line voltage connections and wire routs shall be indicated on a plan view. Plan shall note that any changes shall be indicated in as built drawings.

1. Follow the Station’s Control Designation standard (attached).

1. All HVAC control cabinets shall have UPS backup, rated for 250% controller capacity for 2 hours.

1. AHUs shall be designed to supply at least 30% more capacity and VAVs shall be designed to supply at least 40% more capacity.

1. All cables not installed in conduit shall be plenum rated.

1. UPS units shall be double conversion type.

1. Verify HVAC systems can meet design guides for differential pressure and air changes, with spare capacity to meet future conditions.

1. Systems shall include dedicated sensors for critical controls. (sensors used across multiple AHUs have been unreliable)

1. Provide individual temperature controls for each new staff area.

1. The room pressure requirements in the VA design manuals shall be followed and HVAC CFM shall be able to be increased 50% above the levels required to meet the design manual.

1. Rooms with differential pressure requirements shall monitor and log differential pressure, supply CFM, return and/or exhaust CFM in the BAS.

1. Verify HVAC systems can meet design guides for differential pressure and air changes, with spare capacity to meet future conditions.

1. Systems shall include dedicated sensors for critical controls (for example, AHUs have been installed that reference a common outside air temperature. Mapping to the common sensor frequently doesn’t work correctly. So, each AHU shall have a dedicated outdoor air sensor).

1. When designing in-patient units, the ventilation system shall be designed so that it can run on 100% outside air with minimal intervention (“flick of a switch”) and with HEPA filters in the return line

1. The spec reference to a “Control System Integrator” shall name our current HVAC control system integrator, including company name, address & phone number. This is currently Johnson Controls. (spec 23 09 23 1.1 G)

1. Motors shall be 3-phase wherever practical.

1. For new construction, chilled water lines shall be tapped from a 12” line, and this tap shall be in a vault that shall allow connections for future buildings, even if they are not currently shown on the site Master Plan.

1. Temperature in temporary spaces to be continuously occupied by VA staff shall be maintained between 68 and 76 degrees, and 65 and 80 degrees for areas not continuously occupied.

1. VAV control boxes shall have 22”x30” access panel within 18” of control box. The area above the access panel and between the control box shall be clear of all foreign systems.

1. Remove and cap as needed all abandoned vents, ductwork, and equipment.

1. All pipe systems listed below shall be labeled for Use the following naming conventions for controls equipment:

Full Label: Line Designation – Component Designation – Bldg. # – Rm # – ID # For example: HPS-MV-9-100-2 Brass Tag: Component Designation ID # For example: MV2 (Line, Building & room shall be referenced separately)

Line designations, choose from:

CHWS – chilled water supply CHWR – chilled water return COWS – condenser water supply COWR – condenser water return HPS – high pressure steam MPS – medium pressure steam LPS – low pressure steam CRH - Condensate Return HPS CRM - Condensate Return MPS CRL - Condensate Return LPS CR - Condensate Return HWHS – Hot Water Heating Supply HWHR – Hot Water Heating Return DCW – Domestic Cold Water DHW – Domestic Hot Water DHWR – Domestic Hot Water Return

Component Designation, choose from:

MV – manual valve CKV – check valve CV – modulating valve (0-100%) PRV – pressure reducing valve XCV – control valve (on/off) PI – Pressure Indicator PM – Pressure Meter PS – Pressure Switch PT – Pressure Transmitter TI – Temperature Indicator TM – Temperature Meter TS – Temperature Switch TT – temperature transmitter LI-Level Indicator LM – Level Meter LS – Level Switch LT – Level Transmitter FI-Flow Indicator FM – Flow Meter FS – Flow Switch FT-Flow Transmitter

For all Abbreviations not listed, please reference this attachment:

Division 25 — Integrated Automation

1. UPS units shall be double conversion type.

Division 26 — Electrical Electrical Design Manual - December 1, 2019 The following are highlights, clarifications, additions or changes to the design manual.

1.10.5 All utility service capacity shall be verified by the design firm prior to designing connection to that utility.

1.10.5 All electrical loads shall be evaluated to ensure that the branch circuit is connected to the correct power system (Normal, Equipment, Critical, Life Safety).

1.10.9, spec 26 41 00 All new buildings shall include lightning protection. Major remodels shall consider if a lightning protection system can be included in the scope of the project or if repairs/expansion of current system is required.

1.14.5 & 2.1.3, spec 26 05 33 & 26 05 19 VA standard specifications are for conduit fill is three (3) circuits (26 05 19 3.1), this can be exceeded, provided one (1) empty conduit is installed to same location as the conduit that exceed three (3) circuits.

1.14.5, spec 26 05 33 Access to all J boxes in hard lid ceiling shall be easily accessible, within working distance from an access panel.

1.14.5, spec 26 05 33 Junction box covers shall be identified with panel, system, and circuits.

1.14.5, spec 26 05 33 Junction boxes in accessible ceilings shall be minimum of 4 11/16” square by 2 1/8” deep minimum.

1.14.5, spec 26 05 33 Junction boxes shall be minimum 2 1/8” deep, unless site specific conditions prevent this.

1.14.5, spec 26 05 33 No less than 3/8 hardware for hanging cable tray, strut racks etc.

1.14.5, spec 02 41 00 Demolished wire larger than #6 shall be returned to the VA. Remove all abandoned wires, conduits, boxes, and equipment.

1.14.5, spec 26 05 33 Conduit & junction boxes shall be identified using the following colors:

Silver: Normal branch power Red: Fire Alarm & Equipment branch power Green: Mass Notification Dark Blue: BAS/HVAC Control Purple: Nurse Call Red: Equipment (this is a new requirement and doesn’t match existing) Orange: Critical branch power (this is a new requirement and doesn’t match existing) Yellow: Life Safety branch power (this is a new requirement and doesn’t match existing) Light Blue: UPS branch power (this is a new requirement and doesn’t match existing)

1.14.5, spec 26 05 33 The minimum size for EMT for is ¾”, ½” EMT can be used where required with VA permission.

1.14.6, spec 26 05 19 #10 & #12 wire shall be stranded (this contradicts VA general specifications 26 05 19 2.1)

1.14.6, spec 26 05 19 Branch circuits cannot use shared breakers or handle ties with different branch circuit.

1.14.6, spec 26 05 19 Branch wires shall be identified with circuit number in all junction boxes.

1.14.6, spec 26 05 19 Neutral conductors shall be identified to which circuit it is paired with.

1.14.6, spec 26 05 19 Neutrals cannot be shared between branch circuits.

1.14.6, spec 26 05 19 Power systems cannot be installed in conduit for different power systems. Circuits from one panel cannot be installed in conduit for different panels.

1.14.7, spec 26 05 19 Power outlets shall be identified using the following colors:

Ivory: Normal branch power Red: Equipment branch power Orange: Critical branch power (this is a new requirement and doesn’t match existing) Yellow: Life Safety (this is a new requirement and doesn’t match existing) Light Blue: UPS branch power (currently there are none)

1.14.8, spec 26 51 00 & 26 09 23 All offices, exam rooms, conference rooms shall include dimmable lighting.

1.14.8, spec 26 51 00 & 26 56 00 All new light fixtures shall be LED, 3500K +/- 500.

1.14.9, spec 26 24 16 Electric panel doors shall be door in door style.

1.14.9, spec 26 24 16 Electric panels shall be same brand as those already installed at this facility (GE, Square D, Siemens & Cutler hammer). The facility prefers GE panels.

1.14.10, spec 26 05 19 Power outlet faceplates shall be stainless steel.

1.14.11, Spec 2605 19 There shall be 1 outlet per wall in offices, exam rooms, conference rooms, and break rooms.

4.4.1, spec 26 32 13 All generators shall have EPO located in accordance with NFPA 110.

4.6.1, 4.6.2 Verify that all branch circuits are connected to the correct power system (Normal, Equipment, Critical, Life Safety). Normal power shall not be used for: Task lighting in critical rooms, patient care TVs or similar, 4.6.1.1, spec 26 51 00 In building 1, 20 & 34, life safety branch shall be used for EM lights & exit lights. These lights shall not have battery backup. In other buildings with generator backup, generator power shall be used for EM lights & exit lights. These lights shall not have battery backup.

5.3.3, spec 26 22 00 Bonding jumpers for derived systems shall be in the transformer, not the first point of disconnect.

5.3.6, spec 26 43 13 All service equipment, switchboards and distribution panelboards shall include TVSS, or justification to not include TVSS.

spec 26 09 23 Building 1 has an existing nLight lighting control system. Construction projects that modify, remove or impair its operation shall repair, replace or extend the system to keep it fully functional. Additional lights in common areas shall integrate into that lighting control system. Renovations/additions of any owned building shall use nLight lighting control.

spec 26 09 23 Occupancy sensors shall be IR/Ultrasonic dual technology. It shall be the designer’s responsibility to correct any gaps in occupancy sensor coverage unless that responsibility is clearly delegated to the installers.

? All electrical terminations and busbar connections shall be torqued to the manufacturer specifications. A torque log shall be provided to the VA for every switchboard & panelboard.

spec 26 09 23 Timers shall not be used for lighting in limited use areas, like bathrooms or mechanical rooms.

- Normal power shall not be used for any in patient care areas. These areas shall use critical power for main power source, and equipment power for alternate power source.

Additional information:

A2. The facility has an existing Notifier brand mass notification (voice paging) system. Contractor shall maintain the system functionality in the building and extend/integrate the systems into remodeled space.

A3. The facility has an existing VA IT WiFi system. Contractor shall maintain the system functionality in the building and extend/integrate the systems into remodeled space.

A4. The facility has an existing guest WiFi system. Contractor shall maintain the system functionality in the building and extend/integrate the systems into remodeled space.

A5. Provide emergency power for IT room and battery backup (UPS). Connect IT closets to central backup power system. UPS units shall be double conversion type.

A6. VHA Directive 1028 requires only Qualified Persons, as defined in NFPA 70, Article 100, are allowed to work on VA electrical systems. WCHCS has determined the standard for “demonstrated skills and knowledge …” is at least a journeymen level certification/license by the State of Colorado.