36C77622R0043.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 90

36C77622R0043

X

05-02-2022

640A4-21-703

36C776

Department of Veterans Affairs

Program Contracting Activity Central

6100 Oak Tree Blvd

Independence OH 44131

Jennifer L. Salerno-Diciuccio

Department of Veterans Affairs

Program Contract Activity Central

6100 Oak Tree Blvd

Independence OH 44131

Jennifer L. Salerno-Diciuccio 216-447-8300

IN ACCORDANCE WITH 38 U.S.C 8127 (PUBLIC LAW 109-461), THISPROJECT IS A COMPETITIVE SERVICE-DISABLED VETERAN-OWNED

SMALL BUSINESS SET-ASIDE.

THIS PROJECT WILL BE PROCURED USING THE TWO-PHASE DESIGN-BUILD PROCEDURES.

THE CONTRACTOR IS TO PROVIDE DESIGN AND CONSTRUCTION SERVICES TO PREPARE SITE AND UTILITIES FOR AN EHRM COMMAND CENTER

ADMINISTRATIVE AND TRAINING TRAILERS LOCATED AT THE VETERANS AFFAIRS PALO ALTO HEALTH CARE SYSTEM (VAPAHCS)

LIVERMORE CAMPUS

4951 ARROYO ROAD

LIVERMORE, CA 94550

THIS PROJECT MUST BE COMPLETED IN ACCORDANCE WITH THE RFP NARRATIVE, SPECIFICATIONS, AND SUPPORTING ATTACHMENTS

INCLUDED IN THE SOLICITATION PACKAGE.

NAICS CODE: 236220 ($39.5M)

TEN (10) 300

x x 52.211-10

X

TEN (10)

ZERO (0) 2:00 PM EDT

06-02-2022

X

NINETY (90)

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your

Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

SEE PRICE SCHEDULE

00076

6100 Oak Tree Blvd, Independence OH 44131

VAFSC

Department of Veterans Affairs

Financial Services Center

Invoices to be Submitted Electronically www.ob10.com/us/en/veterans-affairs/ e-Invoice Setup Info Phone 877-489-6135

877-353-9791 512-460-5429

JENNIFER L SALERNO-DICIUCCIO

VA-VHA-RPOC-2022-31473

EHRM Site Preparations – Veterans Affairs Palo Alto Health Care System (VAPAHCS)

Livermore Campus

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair) . 1

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION, ALTERATION,

OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

1.1 PROPOSAL MATERIAL:

1.2 BID GUARANTEE:

1.3 PAYMENT & PERFORMANCE BONDS:

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

AVAILABILITY OF SOLICITATION DOCUMENTS:

BASIS OF AWARD:

SDVOSB SET-ASIDE:

TECHNICAL QUESTIONS:

AMENDMENTS:

PREPARATION OF PROPOSALS:

PROPOSAL REQUIREMENTS:

EVALUATION FACTORS:

1.12 EVALUATION METHODOLOGY:

1.13 DETERMINATION OF RESPONSIBILITY:

VETS 4212:

SYSTEM FOR AWARD MANAGEMENT (SAM):

REVIEW REQUIRED REGISTRATION WITH CONTRACTOR

PERFORMANCE ASSESSMENT SYSTEM (CPARS):

BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT CHECKS:

REFERENCES TO VA ENGINEER, RESIDENT ENGINEER OR PROJECT MANAGER:... 23

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF

THE WORK (MAY 2014)

2.3 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.4 52.225-12 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS UNDER TRADE AGREEMENTS (MAY 2014) ALTERNATE I (MAY 2014)

AND ALTERNATE II (JUN 2009)

2.5 52.228-1 BID GUARANTEE (SEP 1996)

2.6 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE) (FEB

2021)

2.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.8 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995) .. 27

2.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.10 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.11 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

2.12 PARTNERING

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2020) (JUL

2020) (DEVIATION)

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.4 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION

SYSTEMS (NOV 2021)

4.2 52.203-14 DISPLAY OF HOTLINE POSTER(S) (NOV 2021)

4.3 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.4 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE, AND

SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER COVERED

ENTITIES (NOV 2021)

4.5 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

4.6 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR

1984)

4.7 52.211-12 LIQUIDATED DAMAGES—CONSTRUCTION (SEPT 2000)

4.8 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (SEP

2021)

4.9 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

4.10 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

4.11 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.12 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.13 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN 2020)

4.14 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY

2014)

4.15 52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER

SERVICE AND CONSTRUCTION CONTRACTS (SEP 2013)

4.16 52.223-9 ESTIMATE OF PERCENTAGE OF RECOVERED MATERIAL CONTENT

FOR EPA-DESIGNATED ITEMS (MAY 2008)

4.17 52.223-20 AEROSOLS (JUN 2016)

4.18 52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL

CONTRACTORS (OCT 2021) (DEVIATION)

4.19 52.225-11 BUY AMERICAN—CONSTRUCTION MATERIALS UNDER TRADE

AGREEMENTS (JAN 2021) (JUL 2020) (DEVIATION)

4.20 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997) 62

4.21 52.236-4 PHYSICAL DATA (APR 1984)

4.22 52.236-21 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (FEB 1997)

ALTERNATE II (APR 1984)

4.23 852.219-10DEV VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED

SMALL BUSINESS SET-ASIDE (JUL 2019) (NOV 2020) (DEVIATION)

4.24 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

4.25 VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021)

(DEVIATION)

4.26 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.27 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (APR

2019)

4.28 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.29 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.30 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.31 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT (SEP

2019)

4.32 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008) 76

4.33 MANDATORY WRITTEN DISCLOSURES

4.34 IT CONTRACT SECURITY

ATTACHMENTS

4.35 VAAR 852.209-70 ORGANIZATIONAL CONFLICTS OF INTEREST (OCT 2020)

DESIGN BUILD SPECIFICATIONS

4.36 GENDER

4.37 CONTRACTOR'S COST BREAKDOWN

4.38 SCHEDULE OF PAYMENTS FOR DESIGN SERVICES

4.39 OWNERSHIP OF ORIGINAL DOCUMENTS

4.40 RETENTION OF REVIEW DOCUMENTS

4.41 CONTRACT DRAWINGS AND SPECIFICATIONS GOVERNMENT FURNISHED

PLANNING INFORMATION

4.42 COORDINATION WITH MEDICAL CENTER

4.43 RESPONSIBILITY OF THE DESIGN-BUILD CONTRACTOR

LIST OF ATTACHMENTS

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

1.00 JB ________________

Line Item 0001, Design & Construction Documents: Contractor shall provide the complete design of the Electronic Health Record Modernization Upgrade project, as required by contract documents. Contractor shall furnish all labor, material, equipment, and supervision to provide the required documents for construction including drawings, specifications, construction cost estimates, as-builts and other documents as necessary in accordance with the RFP to DB, Specifications, and all applicable attachments.

Total Period of Performance for this project is 540 calendar days after NTP.

Line Item 0002, Construction: Contractor shall provide all construction related activities such as pre-construction, site-prep, general construction, alterations, necessary removal of existing structures, renovations, post-construction services, project close-out and any other required elements of work to provide a complete and usable project.

Total Period of Performance for this project is 300 calendar

Line Item 0003, Commissioning: Contractor shall provide all commissioning services during the design and construction of the project.

Total Period of Performance for this project is 300 calendar

GRAND TOTAL ________________

NOTICE

1. During Phase Two of the Two-Phase Design Build solicitation process, the Contractor is required to fill in their pricing on the above price schedule. Pricing is not to be submitted in Phase I.

2. Phase II pricing shall be submitted in whole dollar values. Please do not include pricing in cents.

3. The Offeror shall furnish all labor, material, equipment, etc., necessary to perform all work in strict accordance with the terms and conditions set forth in the contract to include all attachments thereto.

4. Contractor is required to fill in the Unique Entity Identification Number (UEID) in Block No.

14 on Standard Form (SF) 1442.

5. PLEASE NOTE: The Contractor agrees to attend any Post Award conference convened by the contracting activity or contract administration in accordance with Federal Acquisition Regulation subpart 42.5.

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE

AND BONDS

1.1 PROPOSAL MATERIAL:

Proposal materials consisting of the statement of work, specifications, other attachments, and contract forms are included and/or attached as part of this Request For Proposal. The VA will not provide printed copies of the specifications or solicitation documents. It is the responsibility of the offeror to obtain the proposal materials in a time and manner sufficient to respond to this solicitation by the specified due date.

1.2 BID GUARANTEE:

A Bid Guarantee, SF 24, is required in an amount not less than 20 percent of the proposal price but shall not exceed $3,000,000. Failure to furnish the required bid (proposal) guarantee in the proper form and amount, by the time set for receipt of proposals, may result in the rejection of the proposal. Copies of the SF 24 may be obtained from http://www.gsa.gov/portal/forms/type/TOP.

1.3 PAYMENT & PERFORMANCE BONDS:

The offeror to whom award is made will be required to furnish two bonds, a Payment Bond, SF

25A, and a Performance Bond, SF 25, each in the penal sum as noted in the General

Conditions of the Solicitation. Copies of SFs 25 and 25A may be obtained from http://www.gsa.gov/portal/forms/type/TOP.

http://www.gsa.gov/portal/forms/type/TOP http://www.gsa.gov/portal/forms/type/TOP

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

AVAILABILITY OF SOLICITATION DOCUMENTS:

All solicitation related documents will be published to: https://beta.sam.gov/.

BASIS OF AWARD:

This solicitation is issued as a Request For Proposal (RFP) utilizing the two-phase design-build selection procedures in accordance with FAR 36.301. Phase II of the solicitation shall be prepared in accordance with FAR Part 15, with evaluation criteria developed in accordance with FAR 15.304. The Government intends to award a contract resulting from this solicitation to the responsible Offeror whose proposal represents the best value to the Government. It is the intent of the Government to award without discussions; however, the Government reserves the right to conduct discussions if necessary. If discussions are deemed necessary to maximize the Government’s ability to obtain the best value, discussions will be held only with those Offerors within the competitive range.

All Phase I and Phase II proposals shall be subject to evaluation by a team of Government personnel. The proposals will be evaluated in accordance with the content provided in the solicitation. In Phase I of the Two-Phase Design-Build process, Offerors will submit a proposal in accordance with the four (4) evaluation factors listed below. Upon receipt of Phase I proposals, the VA team will evaluate and determine the highest qualified Offerors based on their Phase I submissions. A maximum of four (4) Offerors will be selected to provide a proposal for Phase II. Offerors not selected to provide a Phase II proposal will be notified that they are no longer being considered for this project. Phase II proposals will be evaluated in accordance with FAR Part 15 using both Non-Price and Price evaluation factors listed below for Phase II. The Government intends to award a contract resulting from this solicitation to the responsible Offeror using a Trade- Offs method, after evaluations, in accordance with the factors in the Two-Phase Design-Build solicitation. Using the tradeoff process under best value, it may be in the Government’s best interest to consider award to other than the lowest price Offeror or other than highest Non-Price rated Offeror. A responsible determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.

Evaluations will be based on the following evaluation factors:

Phase I

1. Technical Approach

2. Specialized Experience

3. Past Performance

4. Project Capacity https://beta.sam.gov/

Phase II

1. Technical Solution (Non-Price)

2. Management Approach (Non-Price)

3. Draft Project Schedule (Non-Price)

4. Price

SDVOSB SET-ASIDE:

This procurement is100% set-aside for Service-Disabled Veteran-Owned Small Business concerns. Offers received from other than Service-Disabled Veteran-Owned Small Business concerns will not be considered. All Service-Disabled Veteran-Owned Small Businesses must be listed as “verified” by the VA’s Center for Veterans Enterprises (CVE) http://www.vetbiz.gov.

Offerors must be verified by CVE and visible in the Vendor Information Pages (VIP) database at

TIME OF SUBMISSION OF OFFERS IN PHASE I, PHASE II AND AT TIME OF AWARD.

Failure to be BOTH visible and verified in Phase I, Phase II and at time of award will result in the offeror’s proposal being deemed unacceptable and ineligible for award.

TECHNICAL QUESTIONS:

Questions of a technical nature must be provided in writing and shall be submitted by the prospective offerors to Jennifer L. Salerno-Diciuccio. Questions shall be submitted only via e-mail to: jennifer.salerno-diciuccio@va.gov. The subject line must read: PAD EHRM SITE

PREPARATIONS LIVERMORE CA - Technical Questions. Oral questions of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation. THE

CUT-OFF DATE AND TIME FOR RECEIPT OF QUESTIONS IS MAY 13, 2022 AT 10:00 AM

EST .

AMENDMENTS:

Amendments to this solicitation will be posted at https://beta.sam.gov/. Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided. Potential offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your proposal being considered unacceptable.

PREPARATION OF PROPOSALS:

The Government will not pay for any costs incurred in preparation and submission of proposals.

PROPOSAL REQUIREMENTS:

1) GENERAL:

a) Proposals shall be based on solicitation document issued for RFP number 36C77621R0043. Proposals will be in the format stipulated in this document.

http://www.vetbiz.gov/ mailto:jennifer.salerno-diciuccio@va.gov https://beta.sam.gov/

b) Proposals shall be received on or before the date and time specified in Block 13 of the SF 1442. There will be no public opening of the proposals. Phase II Proposals shall be received on or before the date and time specified in the “Notice to Offerors – Request to Submit Phase II Proposal” that will be provided to the selected vendors via email.

c) Proposal Submission:

i. Submit proposals via e-mail to: jennifer.salerno-diciuccio@va.gov

ii. Emails are limited to five (5) MB.

d) Page size for all proposal documents will be 8.5 x 11 inches, with 1-inch margins around the page perimeter. Pages will be single spaced. Each page shall count as one (1) page.

Proposals shall be submitted using Times New Roman, with font no smaller than 11 point with normal proportional spacing.

e) Page formatting restrictions do not apply to drawings, but each page does apply to the page count. Submission of the draft project schedule can be submitted utilizing larger paper of 11 x17 inches. Pages submitted in excess of the page count will not be evaluated.

2) PHASE I PROPOSAL FORMAT:

The offer, including title page, detailed table of contents, and preface for Phase I shall be submitted in one (1) PDF document and shall not exceed a total of TWENTY-EIGHT

(28) pages. The Offeror shall not include any price or price related material in the Phase I proposal. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal.

3) PHASE II PROPOSAL FORMAT:

Non-Price, Price and Administrative sections of the Offerors proposals will be evaluated independently; therefore, the Offeror shall submit the proposal in three (3) Volumes:

Volume I Non-Price, Volume II Price and Volume III Administrative. In order for the Volume I Non-Price may be evaluated strictly on the merit of the material submitted, the contractor shall include NO price information in Volume I. Offeror shall separate Volumes I, II and III. Each volume must be labeled with the Offeror’s organization, business address, and VA Solicitation Number. The volumes shall be submitted in electronic format as searchable PDF documents. The proposal, in its entirety, shall not exceed three (3) emails (one email for each volume) of 5MB each. Include page numbers and the company name in the header or footer of each page.

i) Volume I Non-Price: Offerors shall format the Volume I Technical proposal as listed below. The specific evaluation criteria and methodology for Volume I is contained in section 1.11 and 1.12. The offer, including title page, detailed table of contents, preface, for Volume I Technical shall not exceed a total of TWENTY EIGHT (28) pages in Microsoft Arial Size 12 font. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal.

The Offeror’s responses shall clearly address each evaluation factor listed in this solicitation. Failure to submit in the format required and clearly address those factors may result in this offer being rated unacceptable.

mailto:jennifer.salerno-diciuccio@va.gov

ii) Volume II including price only shall not exceed a total of TEN (10) pages following the formatting requirements stated in general proposal requirements.

The specific evaluation criteria and methodology for Volume II is contained in Sections 1.11 and 1.12.

iii) Volume III Administrative: Offerors shall include the following in Volume III. All of the below information must be provided. An Offeror may be considered unacceptable if these items are not provided in the proposal. There is NO page limitation for Volume III.

(1) Offerors shall ensure the Signed Standard Form (SF) 1442 is provided. The Offeror’s signature on the SF 1442 must be a hand signature and not an electronic signature.

(2) Offerors shall acknowledge receiving amendments by filling out section 19 of the SF 1442 and returning a signed copy of the amendment(s) that are acknowledged in section 19 of the SF 1442.

(3) Offeror shall provide their Representations and Certifications or their response to FAR 52.204-8 (2)(i) or (ii) Annual Representations and Certifications.

(4) Offeror shall provide their response to FAR 52.209-7(b) Information Regarding Responsibility Matters.

(5) Offeror shall provide their response to FAR 52.209-13 (b) (1) or (2) Violation of Arms Controls Treaties or Agreements.

(6) Offeror shall provide their response to FAR 52.219-28 items (h)(1), (h)(6), and (h)(7) Post-Award Small Business Program Representations.

(7) Offeror shall include the Safety or Environmental Violations and Experience Modification Rating Information, including filling out ATTACHMENT 14.

(8) All Offerors shall submit information pertaining to their past Safety and Environmental record. The information must contain a certification that the Offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, an Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

All Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If an Offeror’s EMR is above 1.0, Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self -insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

a. If the NCCI cannot issue an EMR because the Offeror lacks insurance history, Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that is has assigned Offeror a Unity Rating of 1.0.

b. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

c. This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

*If the EMR rating for the subcontracting tiers cannot be provided at time of proposal submission, the prime contractor shall acknowledge this and provide as a submittal with the insurance and bonding requirements.

d. Failure to provide the RFP Attachment 14 containing the above information, may result in a determination that an Offeror is not responsible and therefore ineligible for award.

e. The bid bond shall be submitted as part of the electronic proposal submission.

An original hard copy of the bid bond will be requested by the VA, after the award selection. Failure to furnish the required bid guarantee in the proper form and amount, by the time specified in Block 13 of the SF 1442, may result in rejection of the proposal. SEE FAR Provision 52.228-1, Bid Guarantee, of this Solicitation.

4) FINAL PROPOSAL REVISIONS (section only applies if discussions are conducted):

1. If determined to be necessary, proposal revisions will be requested from the Offerors determined by the CO to be in the competitive range based on the selection criteria.

Discussions may be conducted with those Offerors falling within the competitive range, after which proposal revisions will be requested. Proposal revisions will be submitted as per Section 2.7(A), above, except as noted below and will be due at a time and place to be determined

2. Offerors submitting proposal revisions will not be requested to re-submit any documents which are unchanged from their initial proposals. Offerors will provide necessary changes to individual paragraphs, as briefly as possible, and include a table of contents, which indicates where within the initial proposal the additional information or changed documents would be placed. Proposal revisions shall include a completed SF 1442 that acknowledges receiving all amendments, by number and date, in section 19 of the SF 1442 or by signing and returning each SF 30. A new bid bond shall be submitted only if the final proposal revisions Offeror’s price proposal is greater than its initial price proposal.

EVALUATION FACTORS:

A. Phase I Evaluation Factors: The Phase I proposal shall address the following evaluation factors.

Offerors will be required to submit their Phase I proposal in response to the solicitation in accordance with the evaluation criteria set forth in the solicitation for Phase I. The SSEB will evaluate the Phase I proposals utilizing the criteria provided in the solicitation. After completion of the Phase I evaluations, the Contracting Officer shall select no more than four (4) of the most highly qualified offerors.

Factor 1: Technical Approach

Provide a brief narrative (page limitation: ten (10) pages) describing the offeror’s approach to achieving design and construction of the EHRM upgrades. The narrative will detail how the contractor intends to prepare the site, renovate the rooms listed, and complete the project within the specified time limits without disruption to operations. If the page limits are exceeded, the pages exceeding the limit will not be read or considered. The following shall be included in the narrative:

1. Design Approach: Describe the techniques and methods for an efficient, effective design;

2. Construction Approach: Describe the techniques and methods for this construction project to include coordination with the design packages, projected timelines and coordination of work.

Factor 2: Specialized Experience

Provide a minimum of one (1) and a maximum of three (3) projects completed within the last five

(5) years similar in size, complexity, and scope to this project. Projects must demonstrate an offeror’s experience as a prime contractor managing multiple subcontractors to include A-E firms if applicable. The five (5) years applies from the issuance date of the solicitation. If the contractor does not possess Design-Build (D-B) experience, provide a minimum of (1) and a maximum of two (2) projects completed by the A-E firm similar in size, complexity, and scope to this project in addition to the one (1) to three (3) projects submitted for the prime contractor. For purposes of this evaluation, a relevant project is further defined as “design-build. design-bid-build, or design projects completed in a clinical, hospital or other medical related use space similar in size and scope to this EHRM Infrastructure requirement. Project(s) shall have a minimum value of $2M and be 75% completed for Design-Bid-Build (D-B-B) or D-B. Projects shall have a minimum value of $500,000 and be 100% completed for designs completed by the A-E firm in support of D-B or D-B-B.

For multiple award and indefinite delivery/indefinite quantity type contracts, the contract as a whole shall not be submitted as a project; rather Offerors shall submit the work performed under a task order as a project. If the Offeror is a Joint Venture (JV), relevant project experience should be submitted for projects completed by each individual entity, in addition to any work performed by the Joint Venture itself.

For each project identified, include the following information at a minimum:

• Project Title and Description, Project Location (Physical Address); Contract Type (Example: Design-Build, Design-Bid-Build).

• Project owner name and telephone number of the owner’s contact person.

• Brief description of the scope of work.

• Project prime contractor and major subcontractors.

• Project statistics including start and completion dates (original vs. actual) and project cost (original vs actual). If original vs actual completion dates and project cost differ, please provide an explanation as to why they differ. Offer should be clear as to whether the delay was attributed to the Government, the offeror, or both.

Factor 3: Past Performance

Each proposal will be evaluated on recent and relevant experience as well as the quality rendered of the projects provided. The contractor shall provide current and relevant information regarding an Offeror’s actions under previously awarded contracts, and completed construction contracts, which were issued by either: Federal, State, or Local Government Agencies; and/or

Private Organizations. Offerors should identify no less than TWO (2), and no more than THREE

(3) completed construction projects that best demonstrate their past performance on relevant projects in size, scope, and complexity to the RFP. For purposes of this evaluation, a relevant project is further defined as “construction in an active Medical Facility/Hospital campus or related environment involving all the work and progression of an IT infrastructure and/or low voltage upgrades/renovations, similar in size, scope, and complexity to this project.” Projects shall have a minimum value of $3,000,000.00 and be 100% completed. Projects submitted for the Offeror shall be completed within the past FIVE (5) years of the date of issuance of this

RFP. If the Offeror is a Joint Venture (JV), past performance can be submitted for projects performed by the individual entity, or by the Joint Venture itself.

For each submitted Relevant Past Performance contract submitted, the following information must be provided:

1. The name of the construction contract and the contract ID number.

2. The name of the contracting agency or organization the contract was awarded by.

3. The date of the construction contract award and the final contract amount, in dollars.

4. A brief description of the construction contract scope of work.

5. Identification of at least one point-of-contact at the organization that awarded the submitted contract; their current mailing address; phone number; and email address (if applicable).

If a completed past performance evaluation is available in Contractor Performance Assessment

Rating System (CPARS), it shall be submitted with the proposal for each project identified. If there is not a completed past performance evaluation available in CPARS, then the Offeror shall submit Past Performance Questionnaires (PPQ) (reference Attachment in solicitation) for each project. The Offeror shall notify their client that they PPQ shall be submitted back to the Offeror and incorporated into the proposal submission. If the Offeror is unable to obtain a completed

PPQ from a client for a project before the proposal closing date, the Offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). The Government may make reasonable attempts to contact the client noted for that project(s) to obtain the PPQ information. However, Offerors should follow-up with clients/references to help ensure timely submittal of questionnaires.

Factor 4: Project Capacity

Provide a brief narrative (page limitation: Five (5) pages) on the firm’s ability to plan for and manage work under the contract, the capacity to accomplish the work in the required time and on the locations of their office(s) that will be performing the work under this contact.

1. Provide an organizational chart for the team and discuss the management plan for this contract and personnel roles in the organization. Describe the ability of the firm to manage, coordinate and work effectively with team members, both internal staff and consultants. Discuss the history of working relationships with team members, including joint venture partners where applicable.

2. Describe the firm’s present workload and the availability of the project team (including consultants) for the specified contract performance period. Describe the workload/availability of the key personnel during the anticipated contract performance period and the ability of the firm to provide qualified backup staffing for key personnel to ensure continuity of services. General statements of availability/capacity may be considered less favorably.

3. Provide the location of the office(s) that will be performing the work, including main offices, branch offices, and offices of team members. Evaluation of firms will include consideration of their location within the primary geographic area of the anticipated projects located in VISN 21, VA Medical Facilities: VA Medical Center San Francisco, VA Palo Alto Health Care System, VA Northern California Health Care System, VA Central California Health Care System, VA Sierra Nevada Health Care System, VA Southern Nevada Health Care System, VA Pacific Islands Health Care System, VA Regional Office and Outpatient Clinic (Philippines). Provide examples demonstrating team’s knowledge of the primary geographic areas in which projects could be located.

B. Phase II Evaluation Factors: The Phase II proposal shall address the following evaluation factors.

Factor 1: Technical Solution (Volume I - Non-Price):

1. Based on the solicitation documents, site visit, and the Offeror’s Phase I Technical Approach, provide a detailed narrative (page limitation: ten (10) pages for detailed narrative plus two pages available for schematic layout suggestions) describing the Offeror’s technical solution to achieve design and construction objectives as described in the solicitation. The VA will evaluate Offeror’s specific detail in each of the technical areas regarding design and constructability of design. The offeror’s narrative should provide enough detail to demonstrate that the scope and complexity of the project requirements are understood and will be successfully completed. If the page limits are exceeded, the pages in excess of the limit will not be read or considered. The Offerors narratives shall include, at minimum, the following technical areas:

a. Current COVID restrictions and space limitations result in an inability to allow work to occur at full scale and will necessitate an extensive phasing plan. The Offeror shall provide in its proposal a phasing plan that addressed how they will accommodate such restrictions while still staying within budget and completing project on time. The Offeror’s phasing plan shall describe how the facility will remain operational while utilities and internal roadways are affected.

b. The narrative will also detail how the contractor intends to prepare the site, disassemble, relocate, reassemble, and reactivate utility services to the facility within any specified time limits. Schedule and minimizing downtime are crucial for this project.

c. The Offeror shall describe the approach for completing the project in a timely manner without causing disruptions to facility during normal business hours. It is critical to the VA mission that services remain intact with minimal disruption.

2. The Offeror shall propose a solution for materials staging, temporary trailer offices, parking, and other contractor activities. Currently there is no space on campus for a laydown/job office area. Proposals are to assume none is available. During the design effort, the VA and DB Team can reassess whether space has become available on campus.

Factor 2: Management Approach (Volume II - Non-Price):

1. The Offeror shall submit an organizational chart and indicate the prime responsible firm (or firms, if a J/V) and individuals, as well as the roles and responsibilities of individuals proposed as consultants and subcontractors. Provide a list of all consultants and all proposed major subcontractors, including telephone number, address, and name of contact. Please delineate the approximate percentage of work the prime contractor will perform and the approximate percentage of work the subcontractors (collectively) will perform.

The Offeror shall provide resumes that describes the design build team’s qualifications, to include education and/or certification(s), of the following personnel (page limitation, two (2) pages per requested resume):

a. DB Project Manager

b. Construction Project Management/Site Superintendent

c. Lead Architect

d. Lead Electrical Engineer

e. Lead Mechanical Engineer

f. Registered Communications Distribution Designer (RCDD)

g. Physical Security Specialist (note – must have Certified Protection Professional (CPP) or Physical Security Professional (PSP) certification issued by ASIS International)

For each of these “key personnel,” the offeror shall identify if those individuals are currently committed/working on another project and note the anticipated completion date.

2. The Offeror shall describe its approach for managing performance under this solicitation, including techniques for management of work coordination with subcontractors and measures/corrective action that will be taken for substandard performance.

Factor 3: Draft Project Schedule (Volume III - Non-Price):

1. The Offeror shall submit a draft Critical Path Method (CPM) schedule for the design and construction satisfying the requirements of this project. The schedule should show the order in which the Contractor proposes to perform the work, and the dates on which the Contractor contemplates starting and completing the several salient features of the work (including design, acquiring materials, plant, and equipment, mobilization, demolition, installation, finalization, etc.). The schedule shall be in the form of a progress chart of suitable scale to indicate appropriately the percentage of work scheduled for completion by any given point during the period.

2. The VA will evaluate and use as an aid to help determine that the Offeror understands and can perform all of the required elements to complete the project in the time frame specified with limited impact, to the greatest extent possible, to the Medical Center. (The draft project schedule submitted with the offer should not be construed as the agreed upon schedule as per FAR 52.236-15, the contractor shall, within twenty-one (21) calendar days after receiving the Notice to Proceed, submit an interim project schedule which will supersede the draft project schedule submitted in the Phase II proposal. The interim project schedule will be subject to VA approval and must show the project being accomplished within the time frame specified on the SF 1442 (Block 11).

Factor 4: Price Proposal Requirements (Volume IV):

1. Carefully follow “Instructions, Conditions, and Notices to Offerors”. Standard form (SF) 1442 Solicitation, Offer and Award (Construction, Alteration, or Repair) and the Price Schedule when submitting price offers.

2. Submit a bid guarantee as stipulated in the solicitation. Please note commercial bid bonds are not acceptable.

3. In addition to the pricing schedule, Offerors shall submit a complete Breakdown of the Division Pricing for all Line Items. The prices shall be Firm Fixed Price. The Offeror shall take care not to include remarks that take exception to the Government’s solicitation and attachments or pricing requirements or otherwise preclude the Government from evaluating the offer or render the offer as nonconforming or unacceptable. If the Offeror communicates in its proposal any qualifications, exceptions, exclusions, or conditions to the proposed prices not provided for in the Offerors proposal documents, the Contracting Officer may reject the proposal and exclude the Offeror from discussions.

1.12 EVALUATION METHODOLOGY:

A. PHASE I:

Technical Evaluation Factors: The Phase I evaluation will be conducted in accordance with the Two-Phase Design-Build Evaluation process and the methodologies provided below.

1. Technical Approach: The VA will evaluate Technical Approach, and use as an aide, to help determine that the Offeror understands the complexity and risks of performing all the required elements. The Technical Approach will be evaluated for inclusion of the technical areas listed in the criteria. The Offeror’s narrative should provide enough detail to demonstrate that the scope and complexity of the project requirements are understood and will be successfully completed.

2. Specialized Experience: Specialized Experience will be evaluated on the Offeror’s specialized experience and competence and capability to perform. Specialized experience and competence will be evaluated based on the experience and expertise demonstrated by the Offeror and relevant and recent experience of design-build and/or design-bid-build contracts of comparable size, complexity, and scope within the last five

(5) years. The five (5) years applies from the issuance date of the solicitation. If D-B experience is not applicable, the construction contractor and the A-E firm will be evaluated on relevant and recent projects to the applicable portion of the project, construction, or design respectively.

3. Past Performance: Will be evaluated on the relevancy, recency and quality of the projects submitted and on the quality of the Offeror’s past performance within the last five (5) years with respect to the construction projects submitted. When evaluating quality; some aspects that may be considered are as follows: the timeliness of contract completion, adherence to contract schedules and timely submission of deliverables; the contractor’s ability to comply with the terms and conditions of the contract; the overall quality of the work performed on the contract; the Offeror’s managerial performance’ and whether or not the reference would enter into a contract with the contractor again.

Contractors without relevant past performance or for whom past performance information is not available, will be rated neither favorably nor unfavorably on past performance. Past performance evaluations may also be conducted using information obtained from CPARS and any other sources deemed appropriate by the CO. Other sources may include, but are not limited to, inquiries of owner representative(s), Federal

Awardee Performance and Integrity Information System (FAPIIS), Electronic

Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror.

4. Project Capacity: Will be evaluated on the firm’s ability to plan for and manage work under the contract. The Capacity to accomplish the work in the required time and on the location of their offices that will be performing the work under this contract and demonstrated knowledge of the primary geographic areas in which projects could be located. Greater consideration will be given for offerors with offices located in closer proximity to, or other demonstration that offerors will be able to perform quickly in the geographic areas in which projects could be located.

B. PHASE II:

Technical Evaluation Factors: The Phase II evaluations will be conducted in accordance with the Two-Phase Design-Build Evaluation process and the methodologies provided below. All technical (non-price) evaluation factors, when combined, are more important than price. While the technical (non-price) factors are considered more important than price, the Government also wishes to obtain the most features of the work while awarding at a price at or below the budget amount identified in Block 10, page 1 of the solicitation. The Government reserves the right to award to a lower technically rated proposal that provides the most features of work at or below the budgeted amount. To receive consideration for award, a rating of Acceptable must be achieved for each of the three (3) Phase II Technical Factors (Non-Price). Acceptable is defined as “Proposal meets the requirements of the solicitation).

1. Technical Solution (Volume I – Non-Price) will evaluate to determine that the Offeror understands the project and can perform all the required elements. The VA will evaluate an Offeror’s specific detail regarding design, constructability, and site-specific considerations.

2. Management Approach (Volume II – Non-Price) will evaluate the relevant management, technical personnel and subcontractor capabilities and qualifications of the team to provide the required planning, implementation, and completion of the project. The VA will consider education and certifications, as well as experience in an operational health care facility. The VA will also evaluate how the Offeror organized personnel for this project, and the lines of authority between the construction firm, design firm, and key subcontractors.

3. Draft Project Schedule (Volume III – Non-Price) will evaluate and use as an aid to help determine that the Offeror understands and can perform all of the required elements to complete the project in the time frame specified with limited impact, to the greatest extent possible, to the Medical Center.

Price (Volume II - Price) the total evaluated price will be determined by the Offeror’s price for all the Line Items listed. Note: The VA will look at the total evaluated price and (Non-Price) technical factors to determine the best value. “Best Value” means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirements. In accordance with FAR 15.101-1, all Phase II (Non-Price) technical evaluation factors, when combined, are approximately equal to price.

1.13 DETERMINATION OF RESPONSIBILITY:

A Determination of Responsibility will be conducted for the apparent “awardee” prior to award of the project. The required information from the proposal, along with other information obtained from Government systems, such as, but not limited to the OSHA and EPA online inspection history databases, as well as any other information the Contracting Officer has determined to be valid, will be used to make the Determination of Responsibility. Any prospective awardee that fails to meet the Determination of Responsibility shall be referred to the Small Business

Administration for a Certificate of…