S06 - SOW - Oto Ophth - 220823.pdf

VA Texas Valley Coastal Bend (VCB) Healthcare System

Corpus Christi CBOC

Initial Outfitting, Transition & Activation Project

Equipment Package: VCB‐099 Oto/Ophthalmoscope Sets

General Conditions and Statement of Work

Introduction

The VCB Corpus Christi Healthcare System has a requirement to purchase the Oto/Ophthalmoscope Sets with an authorized vendor to supply and deliver the item(s) identified in Table 1 below. This requirement is in support of a brand name or equal requirement. See Section VII for salient characteristics. This requirement is in support of the activation of the Corpus Christi Community Based Outpatient Clinic (CBOC.) Item(s) are to be delivered to the location specified in section IV.

Table 1 – Package Items Summary

Item Number Item Description Quantity Make Model

M4200 Integrated Wall System

47 Hillrom ‐ Welch Allyn, Inc.

Green Series 777 77710

M4200‐OPT1 Coaxial Ophthalmoscope

47 Hillrom ‐ Welch Allyn, Inc.

Green Series 11720‐L

M4200‐OPT2 Diagnostic Macro‐ view Otoscope

47 Hillrom ‐ Welch Allyn, Inc.

Green Series 23810

General Conditions

Site Address

The address of the Corpus Christi CBOC is listed below. Additional information on delivery can be found in section IV.

Corpus Christi CBOC 925 South Padre Island Dr.

Corpus Christi, TX 78416

Delivery Schedule

Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below.

Table 2 – Anticipated Building Outfitting Schedule

Building Name Building # & Letter

Acronym Est. Delivery Start Date

Est. Delivery End Date

Corpus Christi CBOC N/A VCB CBOC ASAP ASAP

Schedule and Order Management

The above delivery schedule is based upon the current construction schedule, which is subject to change.

The vendor shall not increase prices for a change in delivery date for up to 90 days due to construction delays. The awardees actual delivery dates will be confirmed by VA upon award. Post‐award the vendor will coordinate delivery prior to beginning any work. Once the dates have been confirmed, modifications to the schedule are subject to written approval by the VA POC and the vendor. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification.

Delivery and Receiving

Delivery and receipt of the proposed items is anticipated to be directed to the location identified below.

Confirmation of delivery location will be provided by the VA POC post‐award. Delivery must be coordinated with VA Logistics POC Christopher Givens (Christopher.Givens@va.gov /956‐888‐0934) prior to any attempts at delivery. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company.

☐ Corpus Christi CBOC

Corpus Christi CBOC 925 South Padre Island Dr.

Corpus Christi, TX 78416

☒ Corpus Christi CBOC Activation Warehouse

1201 S Padre Island Dr Corpus Christi, TX 78416

Delivery shall be freight on board (FOB) – Destination.

The vendor is required to define the need for a staging area to accommodate item delivery, if needed.

Post‐award, this information will be confirmed with the vendor.

The delivery of items identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Central Standard Time), Monday through Friday, and excluding Federal Holidays.

Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded by vendor, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

Labeling of delivered items shall include the awarded contract number and VA purchase order number for identification and reference upon receipt of product.

Clean Up and Disposal

There are no dumpsters available for vendor use. The removal of waste and/or excess material shall be conducted through the loading dock area. Delivery trucks and/or other vendor vehicles will not be permitted to remain at the loading dock. Vehicles will need to be brought back to the dock if required to remove any waste, tools, or excess materials.

Deliverables

N/A

Assembly and Installation [ ☐ is ☒ is not required]

Training [ ☐ is ☒ is not required]

Standard Warranty

The products shall be covered by vendor’s standard warranty terms and provisions. Vendors to provide their standard warranty information in their quotes. It should be noted however that the warranty coverage shall be no less than 1 YEAR.

The warranty period set forth therein shall be for one year following the delivery or installation (which ever one is later) of the item(s).

The vendor shall extend such warranty directly to the customer as if such customer had purchased the Products directly from the manufacturer.

Use of Premises

If during the performance of this contract, work will be carried out on Corpus Christi CBOC premises, the vendor shall perform all work in such a manner that will cause a minimum interference with Corpus Christi CBOC operations and the operations of other contractors on the premises.

The vendors shall abide by all rules and regulations set forth by the Corpus Christi CBOC due to the Coronavirus (COVID‐19) and have their own personal protective equipment (PPE) in use for the time they are on the Corpus Christi CBOC campus grounds.

Salient Characteristics

M4200: Integrated Wall System (Basis of Design- Welch Allyn 77710)

Wall mounted otoscope and ophthalmoscope wall transformer and includes two handles. Unit is designed for use in patient exam rooms.

M4200-Option 1: Coaxial Ophthalmoscope (Basis of Design- Welch Allyn 11720-L)

Focusing lenses range from ‐25 to +40 diopters. Various aperture/filter combinations to allow for greater versatility.

M4200-Option 2: Diagnostic Macro-view Otoscope (Basis of Design- Welch Allyn 23810)