RFQ Q_A.docx

RFQ 36C77621Q0228 Q&A

1. It states that the CFM RE must approve any changes to design that may impact MEP. Will the CFM RE be at all user group meetings to answer the question? There most certainly will be questions and requests for changes.

The RE is not expected to be at meetings.

2. Can we use a Microsoft project schedule to dovetail the dates of the construction schedule to present our AIMS and not a color coded swim lane chart which does not connect tasks or show WBS?

YES

3. In order to provide the requirement to have existing jack numbers and a reuse plan we will need to take a detailed inventory of current space. What is the size of the current space and will we be allowed right away to conduct a detailed inventory of all FF&E to develop potential reuse plan or is the govt going to provide this information via their existing EE inventory?

You will not be required to move equipment from the old location. All equipment will be new.

4. In order to get existing jack numbers often times they are blocked by FF&E how do we accomplish this?

Contractor will provide master list.

5. Please provide sample of all templates we are to use that are on the govt SharePoint site so we can evaluate the level of effort prior to submitting our offer.

All applicable templates were included via the solicitation attachments.

6. Will we have VPN access to the govt SharePoint site to update the information?

Personnel who are issued PIV cards should have VPN access.

7. How long post occupancy are we to support move issues and log claims?

Move is not part of contract

8. Do all items currently in the database say validated meaning a manufacturer has already been selected? Are we allowed to change manufacturers if requested by the users?

Furniture must be procured using the IDIQ approved contracts. Manufacturers change is allowed if specifications are the same and approved by the medical center representative.

9. Construction has already been awarded so please provide the REVIT model including the MEP.

The REVIT model is not available at this time.

10. If we are to update the existing inventory database will we have access to the database or are we to download excel version and update and send back for govt to update?

It is preferred you are allowed to update.

11. Upon contract award will the govt provide the existing inventory database.

All items will be purchased new.

12. To price our options do you want us to list the number of packages we anticipate building and if the VA requires addl packages to be built this would become a modification since the number of packages will certainly change based upon information provided by end users during user group meetings?

Yes

13. Are the PALT days calendar or business?

Calendar

14. Will we be able to VPN to submit form 2237 and all package documents?

The medical center will enter all 2237s.

15. There will need to be onsite dumpsters is the VA going to pay for these during the outfitting of the space or the contractor?

Contractor responsibility

16. It reads that we might be tasked with adding extra utilities is that correct?

For the offsite warehouse or applicable workspace for contractor staff.

17. I do not see any scope to relocate existing staff or reuse equipment from any other facility is this accurate?

Yes

18. Can we assume that we will be provided with the Revit model from the AE showing to include all communications and electrical that way when we are sitting with the end users and they want to make changes we know we have accurate drawings to update. Also if any changes are made by the AE after they have provided us with the initial drawings we must be given those updates so that we are working with the latest version of drawings can you verify?

Yes

19. How many and what are the sizes of the original facilities to be transitioned?Can the VA provide drawings of the legacy facilities? Reference: PWS pg. 18, 15.2.3 Not needed

20. Is Attachment C (FFE list) all inclusive? Yes Is the acquisition responsibility in Attachment C accurate and complete for all items? Yes Is it the expectation of the government that the end user IT equipment (A1011, A1012, A1014, A1015, M1801, M1825, M1830, M1840) is to be procured, via acquisition package, by the contractor? – Yes, Contractor does the market research, and contract packet prep. The VA will submit the 2237 to logistics for procurement.

Is it the expectation of the government that the network equipment (A0900, A0901, A0902, A0903, A0904, A0908, A0911, A0912, A0913, A0914, A0915) is to be procured, via acquisition package, by the contractor? Yes, Contractor does the market research, and contract packet prep. The VA will submit the 2237 to logistics for procurement.

Are telecommunication outlets expected to be provided by the contractor? Yes, Contractor does the market research, and contract packet prep. The VA will submit the 2237 to logistics for procurement.

Reference: Attachment C

21. The PWS calls for secure commercial wifi, is this a valid requirement? This line item has been removed from other IOT&A RFPs in the past. Yes

22. The PWS states, “Storage of IT equipment (PCs, monitors, phones, peripherals) must be in a designated area meeting VA security requirement.” Can the VA provide the security requirements or the policy reference number?

Reference: PWS pg. 23, 15.2.6 Yes

23. Can the VA provide drawings of the new facility?

Yes

24. Have the packages for X1405, X5900, and X6185 been submitted to NAC? Reference: Attachment C and 15.2.5 Those identifications don’t register with our reporting/ requests.

25. Will the VA PR rep work with the IOT&A contractor to develop these deliverables? Yes Is it the VA’s intent that the IOT&A provide the graphic support equipment, or will the VA provide local equipment? NO Does the VA have an estimate of the number welcome/orientation packages that are required? Question posed for pricing ODCs. 165 Does the VA have an estimate of the number of flyers, posters, signage, etc is expected? Question posed for pricing ODCs. NO Is the webpage development referenced in this section intended to be on the VISN or CBOC websites? -unknown In regard to Media/Public Relations, can the VA expand on the requirement for press management? Schedule press conferences, interviews with leadership, etc? -That is all the info we have at this time.

Reference: PWS 15.2.9 – Stratcom

26. What is the number of staff to be relocated?

Reference: PWS 15.2.7

27. Is there a listing of all departments that will be moved to the new location? Ref: 15.2.4 Available on request

28. What would be the approximate number of personnel moving into this building requiring moving services? Ref: 15.2.8

29. Does the artwork budget allow for commissioned pieces? Ref: 15.2

NO

30. Since the furniture IDIQ includes artwork, should the artwork be developed more conceptually in order for vendors to compete-- or, is it preferred that a specific piece of art, frame, size, medium, etc. be detailed and specified? Ref: 15.2 Conceptually developed is preferred.

31. When will the updated Revit model be available after the IOT&A contract is awarded? Ref 15.2 Unknown

32. Will FF&E layouts showing placement of ASE (architecturally significant equipment) be required prior to /or outside of any design submittal (i.e. for AE permitting, etc.)? If so, at what point will those be needed? Ref. 15.2 Will be provided by GSA plans

33. Are hard copies needed at each submittal- or for just the final "updated" drawings? Ref: 15.2 Final

34. Please clarify if 1/4" scale (overall) plans are required (typically 30x42- depending on scale of building)-- or if half size sheets (Not to scale) are sufficient. Ref: 15.2

30x42- depending on scale of building

35. Only one deliverable is noted. Please clarify if multiple user group meeting are needed, will there be deliverables associated with each in order for the VA to review? Ref: 15.2.3

Yes, there be deliverables associated with each in order for the VA to review?

36. Deliverable 022 calls for a detailed JSN responsibility Matrix. Deliverable 026 calls for the optional task of a JSN Responsibility Matrix. In order for 022 to be completed as asked on the PWS, 026 must be included. Ref: 15.2.3 022 and 026 are both needed.

37. Is the IOT&A PM required to be on-site full time throughout the course of the project or only for user group meetings, installation, and project closeout activities?

user group meetings, installation, and project closeout activities

38. Will office space be provided for the IOT&A PM when he/she is onsite?

NO

39. Can you provide a count of the number of functional areas that will require Transition CONOPS?

Not needed

40. Is the IOT&A contractor required to plan Day in the Life Scenarios for the new clinic or only to create a plan to schedule and coordinate the Day in the Life Activities?

Plan Day in the life scenarios

41. How many total staff members will be relocated from the existing clinics?

42. How many linear feet of files will be relocated?

Not included in contract

43. What is the total square footage of the existing clinic that are being moved to the new outpatient clinic?

Not in contract

44. Statement: Coordinate completion of the Enterprise Equipment Request (EER) and Strategic Equipment Planning Guide (SEPG) requests as they are requirements to executing each procurement package involving equipment Question: Who will enter the information into SEPG and EER, VA staff or SME Solutions?

The medical center will enter this information

45. Statements: Storage of IT equipment (PCs, monitors, phones, peripherals) must be in a designated area meeting VA security requirements. And Provide space for IT Equipment programming.

Question: This is typically done at a VA owned and managed facility, is this a requirement of this solicitation?

Yes

46. Statement: Provide space for Equipment labeling, testing, assembly.

Question: This is typically completed at the new facility, can this requirement be removed from warehousing and placed under Activation 15.2.7?

Medical center will be responsible for Equipment labeling, testing, assembly of medical equipment only.

Space will be made available for contractor to assemble all other equipment.

47. Statement: Installation of miscellaneous utility services (e.g. network drops, electrical receptacles, plumbing, and low voltage).

Question: These are typically GC services, is this going to be an IOT&A contractor requirement?

NO

48. Are pages 55 – 61 of PWS missing or is it just a page numbering issue? Numbering issue