Attachment 8 - EHRM John Cochran - Technical Questions Tracking Spreadsheet.pdf

SOLICITATION # PROJECT NAME: TECHNICAL QUESTIONS AND VA RESPONSE TRACKING SHEET

ITEM

NO.

DATE

QUESTION

RECEIVED

DATE

QUESTION

ANSWERED

QUESTION GOVERNMENT RESPONSE

1. 05 August

9/2/2021 Do we need to provide any type of design documents, i.e., signed and sealed plans and specifications, for the project?

No. Drawings and specifications were provided in

Attachments 6&7.

2. 05 August

9/2/2021 Do we need to obtain any permits for the project? Drawing 00-CD-100 lists Civil Demo Site Plan

Notes and 00-CS-100 list General Site Plan Notes which include guidance for permits.

3. 05 August

9/2/2021 Do we need to conduct any prior land use assessments, i.e., soil sampling, archival review, etc.?

No.

4. 05 August

9/2/2021 Are we required to provide an archaeological monitor?

No.

5. 05 August

9/2/2021 Do we need to coordinate with the City or any State Agencies on the land improvements?

Drawings and specifications were provided in

Attachments 6&7 and provide guidance.

6. 05 August

9/2/2021 Do we need to install a new driveway and modify the existing sidewalk?

Drawing 00-CS-100, Detail 1 Civil Site Plan shows the design intent.

7. 05 August

9/2/2021 Do we need to install any new utilities, i.e., water, sanitary sewer, communications, power, etc. for the site prep?

Drawing 00-CS-100, Detail 1 Civil Site Plan shows the design intent.

8. 05 August

9/2/2021 Can the VA provide a sketch showing where the modular buildings will be installed on 3635 & 3639 Windsor Place Dr.?

Drawing 00-CS-100, Detail 1 Civil Site Plan shows the design intent.

9. 05 August

9/2/2021 Please advise if the project requires the complete removal of the existing asphalt paving along with the existing base material?

Drawing 00-CD-100, Detail 1 Civil Site Plan

DATE

QUESTION

RECEIVED

DATE

QUESTION

ANSWERED

QUESTION GOVERNMENT RESPONSE

10. 05 August

9/2/2021 Please advise if the project requires us to follow any standard for the installation of the new asphalt paving, i.e., MDOT, etc.?

Drawing 00-CS-100, Detail 1 Civil Site Plan, and drawing 00-CS-500, Detail 4, and specification section 32 12 16 shows the design intent.

11. 05 August

9/2/2021 Please advise if the project requires any soil or base removal along with any required soil compaction or just removal of the old asphalt and grading to allow sheet flow drainage across the site to maintain the existing drainage patterns?

Drawing 00-CD-100 lists Civil Demo Site Plan

Notes and Detail 1 Site Plan Demo and specification section 31 20 00 shows design intent.

12. 05 August

9/2/2021 Please advise on the minimum thickness of the pavement?

Drawing 00-CS-100, Detail 1 Civil Site Plan, and drawing 00-CS-500, Detail 4, and specification section 32 12 16 shows the design intent.

13. 05 August

9/2/2021 Please advise on the limits of pavement, i.e., entire site from property line to property line, or no pavement under the modular buildings? A sketch would help.

14. 05 August

9/2/2021 Please advise if we have to include any handicapped spaces within the 28 spaces noted?

15. 05 August

9/2/2021 Please clarify the type of curbs, i.e., type A, B…, (FDOT type) for the west and south property lines.

Drawing 00-CS-100, Detail 1 Civil Site Plan, and drawing 00-CS-500, Detail 5 shows the design intent.

16. 05 August

9/2/2021 Please clarify the location of the perimeter chain link fencing, i.e., on the property line or set back off the property line?

17. 05 August

9/2/2021 Please clarify if the chain link fencing needs to be installed per any standard details or any specific requirements?

Drawing 00-CS-100, Detail 1 Civil Site Plan, and drawing 00-CS-500, Detail 2 and specification section 32 31 13 shows the design intent.

DATE

QUESTION

RECEIVED

DATE

QUESTION

ANSWERED

QUESTION GOVERNMENT RESPONSE

18. 05 August

9/2/2021 Please clarify the location of the bollards to protect the perimeter fencing and gates, i.e., only at the driveway gates or every so many feet around the perimeter to protect the fencing?

19. 05 August

9/2/2021 Please advise on the number of strands of barbed wire?

Drawing 00-CS-100, Detail 1 Civil Site Plan, and drawing 00-CS-500, Detail 2 and specification section 32 31 13 shows the design intent.

20. 05 August

9/2/2021 Please advise on the location for the two swinging man gates, i.e., a sketch would help.

Drawing 00-CS-100, Detail 1 Civil Site Plan, and drawing 00-CS-500, Detail 2 and specification section 32 31 13 shows the design intent.

21. 05 August

9/2/2021 Please advise on where we are to install the concrete transformer pad?

Note: Based on the information provided it is possible that the new electrical service can be provide via a pole mounted transformer.

Drawing 00-CS-100, Detail 1 Civil Site Plan, and drawing 00-CS-500, Detail 7 shows the design intent.

22. 05 August

9/2/2021 Please advise if the new modular buildings will require a fire main to support any automatic fire suppression system?

Drawing 00-CS-100, Detail 1 Civil Site Plan, shows the design intent.

23. 05 August

9/2/2021 Please provide information on the modular buildings for sizing the distribution panel, i.e., either watts per square foot, or service size, i.e., 200 amp single phase 240 volt with two 100 amp breakers to serve each modular unit, and 20% space capacity for site lighting, etc.

Drawing 00-CS-100, Detail 1 Civil Site Plan, and

Specification section Division 26 – Electrical shows the design intent.

24. 05 August

9/2/2021 Please provide a basic sketch for the layout of the modular buildings for estimating the number of site lights.

Drawing 00-CS-100, Detail 1 Civil Site Plan, and specification section 26 56 00 shows the design intent.

DATE

QUESTION

RECEIVED

DATE

QUESTION

ANSWERED

QUESTION GOVERNMENT RESPONSE

25. 05 August

9/2/2021 Please advise on the lighting requirements for the site lighting, i.e., dark skies compliant, photocell controller, or photocell and time clock controls.

Drawing 00-CS-100, Detail 1 Civil Site Plan, and specification section 26 56 00 shows the design intent.

26. 05 August

9/2/2021 Please advise on any special site lighting requirements for security purposes?

Drawing 00-CS-100, Detail 1 Civil Site Plan, and specification section 26 56 00 shows the design intent.

27. 05 August

9/2/2021 Please advise if there are any submittal requirements and the process and timeline for submittal approvals.

Specification section Division 01 – General

Requirements provides guidance on these requirements.

28. 05 August

9/2/2021 Please advise if we have to provide any close out documents, i.e., as-built drawings, specifications, warranties, etc.

Specification section Division 01 – General

Requirements provides guidance on these requirements.

29. 05 August

9/2/2021 Please advise if the parking area requires any emergency call boxes?

Drawing 00-CS-100 shows the design intent.

30. 05 August

9/2/2021 Please advise if the project requires any security cameras?

Drawing 00-CS-100 shows the design intent.

31. 05 August

9/2/2021 Do we need to install any new sidewalks? Drawing 00-CS-100, Detail 1 Civil Site Plan, shows the design intent.

32. 05 August

9/2/2021 Reviewing city maps, the only storm drain inlet appears to be in the SE corner of the site. The SOW states that it is in the SW corner. Is this a typo?

Drawing 00-CS-100, Detail 1 Civil Site Plan, shows the design intent.

33. 05 August

9/2/2021 Do we need to coordinate with any utility companies?

Drawing 00-CD-100, 00-CS-100 and the specification provide guidance on coordination with listed utilities.

34. 05 August

9/2/2021 Will the VA or the modular building company provide the utilities to support the new buildings, i.e., water, sewer, power, etc.?

Drawing 00-CD-100, 00-CS-100 and the specification provide guidance on utility requirements.

35. 05 August

9/2/2021 Will the VA or the modular building company provide the utility meters as required?

Drawing 00-CS-100 and the specification provide guidance on utility requirements.

DATE

QUESTION

RECEIVED

DATE

QUESTION

ANSWERED

QUESTION GOVERNMENT RESPONSE

36. 05 August

9/2/2021 Any requirements for electrical gate operators or locking requirements for the vehicle gates or man gates?

Drawing 00-CS-100, Detail 1 Civil Site Plan, and drawing 00-CS-500, Detail 2 and specification section 32 31 13 shows the design intent.

37. 05 August

9/2/2021 If the project requires permitting or the standard coordination with the local building authorities and submission of detailed sketches and submittals, the

VA will need to extend the period of performance in line with the project requirements.

Drawings and specifications were provided in

Attachments 6&7 and provide guidance on permitting and submittals.

38. 05 August

9/2/2021 Should the asphalt paving extend from property line to property line or are there required setbacks?

Drawing 00-CS-100, Detail 1 Civil Site Plan, shows the design intent.

39. 05 August

9/2/2021 Are the sliding gates electrical or manual? Manual. Drawing 00-CS-100, Detail 1 Civil Site

Plan and specification section 32 31 13 shows the design intent.

40. 05 August

9/2/2021 Will the VA apply for and obtain the electrical service and meter?

No. Drawing 00-CS-100, Detail 1 Civil Site Plan shows the contractor will coordinate with Ameren for an 800A, 120/208V, 3ph, 4w, system. This will include the meter.

41. 05 August

9/2/2021 Will any new sidewalks be required along the city street ROW?

Drawing 00-CS-100, Detail 1 Civil Site Plan, shows the design intent.

42. 05 August

9/2/2021 Will the 6’ chain link fencing require barbed wire along the top? Is so, how many strands?

Drawing 00-CS-100, Detail 1 Civil Site Plan, and drawing 00-CS-500, Detail 2 and specification section 32 31 13 shows the design intent.

43. 05 August

9/2/2021 Has a site assessment been performed on this property?

Drawings and specifications were provided in

Attachments 6&7 and provide guidance.

44. 16 August

9/2/2021 Please provide an electronic PDF copy of the drawings that were handed out at the site visit.

Drawings and specifications were provided in

Attachments 6&7.

45. 17 August

9/2/2021 Please provide project drawings. Drawings and specifications were provided in

Attachments 6&7.

46. 17 August

9/2/2021 Please provide project specifications Drawings and specifications were provided in

Attachments 6&7.

DATE

QUESTION

RECEIVED

DATE

QUESTION

ANSWERED

QUESTION GOVERNMENT RESPONSE

47. 17 August

9/2/2021 Are there any low voltage/telecommunication/fiber optic requirements for this project?

Drawing 00-CS-100, Detail 1 Civil Site Plan, shows the design intent.

48. 18 August

09/08/2021 We have looked in the RFP and cannot locate FAR

52.209-7 (b) included either as full text or by reference in order to provide our response to this

FAR clause. Will you provide the full-text version of this FAR clause, so we can include it in our proposal submission? If not, please advise how we should provide our response to this FAR clause to comply with the RFP requirements.

This provision does not apply to this solicitation

49. 18 August

09/08/2021 We see that FAR 52.209-13 Violation of Arms

Controls Treaties and Agreements is included by reference in the list of FAR clauses spanning pg. 56-

57 of the RFP. We also see where we can go online to access the full-text version of this FAR clause.

Should we access the full-text version online and fill it out and submit it with the other reps and certs for this proposal to provide our response to this specific

FAR clause? If not, how should we acknowledge this clause at it is included by reference to show we have responded as required by the RFP?

This provision does not apply to this solicitation and will be removed.

50. 18 August

09/08/2021 For Attachment 3 – Contractor Safety and

Environmental Record Evaluation Form, should we attach our OSHA 300 and 300A cards for the years listed on the form to substantiate the data we have provided in the table?

It is not a requirement to submit OSHA 300 or 300A cards with this submission. Bidders only need to complete attachment 3 and submit with the bid.

DATE

QUESTION

RECEIVED

DATE

QUESTION

ANSWERED

QUESTION GOVERNMENT RESPONSE

51. 18 August

09/08/2021 For Attachment 4 – Contractor Safety and

Environmental Record Evaluation Form, we are required to list data for 2021. However, data for

2021 is unavailable as we do not have our 2021

OSHA 300 and 300A cards available yet. Can you delete the requirement for data for 2021 from this form?

If information for 2021 is not available, this section should be marked as N/A on attachment 3.

52. 18 August

09/08/2021 Reference 1.14 VETS 4212 on pg. 10 of 59. Are we required to submit a screenshot of our current VETS

4212 filing and the confirmation email for filing in our proposal?

No. The Contracting Office will verify registration.

53. 18 August

09/08/2021 Reference 10.15 System for Award Management

(SAM). Are we required to submit a screenshot of our current sam.gov registration in the proposal?

No. The Contracting Office will verify registration.

54. 25 August

9/2/2021 Reference Drawing No. 00-CS-100. There is a note on the plans indicating to provide (11) 3 pole breakers in the service panel. However, it does not indicate a breaker size. Please advise.

Provide (11) 200A/ 3p breakers.

55. 25 August

9/2/2021 What is the height of the light poles? The top of the lighting fixture shall be 25 feet above the asphalt surface.

56. 25 August

9/2/2021 Please provide a specification for the pole mounted

LED light fixtures desired, or a basis of design at a minimum.

See specification section 25 56 00. Pole mounted lights shall be 250W with house-side shield.

Voltage shall be 120V and contractor shall size the wire and conduit to account for voltage drop.

DATE

QUESTION

RECEIVED

DATE

QUESTION

ANSWERED

QUESTION GOVERNMENT RESPONSE

57. 26 August

9/2/2021 Project duration shows 90 calendar days. If project is awarded by October 1st that would most likely put our asphalt work in December. Asphalt contractors exclude warranty on work after mid-

November till mid-March. Would it be acceptable to wait till March to finish up the asphalt work even though that would put us past the 90 calendar days?

An asphalt warranty may be excluded if the final asphalt work is completed outside the industry standard warranty period and within the contract time allotment. This does not preclude the contractor from providing a quality installation.