36C77619C0022-024.pdf

VHAPM Part 819.7007/7008 Sole Source Awards to a Verified Service-Disabled Veteran-owned Small Business/Veteran-owned Small Business

Request for SDVOSB/VOSB Sole Source Justification Format >SAT

VHAPM Part 819.7007/7008 Page 1 of 4 Original Date: 08/30/2017 Revision 02 Eff Date: 10/24/2018

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C776-19-AP-1000

1. Contracting Activity: Department of Veterans Affairs, Program Contracting Activity Central (PCAC), 6150 Oak Tree Blvd., Suite 300, independence, OH 44131. Purchase Request: 101-19-4-4892-0012.

2. Nature and/or Description of the Action Being Approved: The Contractor shall support the Department of Veterans Affairs (VA), Workforce Management and Consulting (WMC), Scholarships and Clinical Education (S&CE) Program Office by providing the personnel and management necessary to configure, deploy and annually maintain an Application Management System (AMS) SaaS solution, creating templates for scholarship and waiver application requirements, tracking of scholarship recipients and waiver applicants, customized training for all VA application managers and waiver managers, and access to an applicant base that includes all VA employees and US Citizens. The contractor shall provide subscriptions and support for the AMS solution for up to 6 Global Users, 6 Manager Users, 8,000 Scholarship Applicants, and 300 Waiver Applicants annually.

The action will be a new contract and the type of contract planned is firm-fixed price.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: The requested web-based, vendor hosted, AMS SaaS solution shall automate the entire scholarship and waiver application lifecycle in compliance with HPSP Guidance Title 38 United States Code (U.S.C.) 7601 through 7619, 7633, 7634, and 7636, reauthorized by The VA Mission Act of 2018 extended through December 31, 2033, by Section 301, VIOMPSP Guidance Title 38 United States Code 7501 through 7505, and EISP Guidance Title 38 United States Code 7671 through 7675. SC&E requires an application waiver management system that has already been developed, is configurable, and FedRAMP Authorized.

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S.

Code § 8127(c), as implemented by FAR 6.302-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7007 or 819.7008 up to $5,000,000. Check the specific VAAR clause used below:

( ) 819.7007 Sole source awards to a verified service-disabled veteran-owned small business; or

(X) 819.7008 Sole source awards to a verified veteran-owned small business

5. Demonstration that the Contractor’s Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Hrworx, LLC dba Intelliworx has a FedRAMP authorized Software-as-a-Solution (SaaS) system that allows for configuration requirements.

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6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by subpart

5.2 and, if not, which exception under 5.202 applies: A sources sought request for information (RFI) # 36C77619Q0060 was posted to FedBizOpps (FBO.gov) on February 25, 2019. The publication stated, while not an official solicitation, that any responsible source who believed could meet the requirements defined in the PWS should submit a capability statement to the government point of contact.

Per the Department of Veterans Affairs Acquisition Regulation (VAAR) 810.002 and Veterans First Contracting Program (VCP 2016) deviation, the Vendor Information Page (VIP.gov) was queried on February 25, 2019 to locate verified SDVOSB and VOSB concerns utilizing the NAICS code 541511.

The search resulted in a list of 2,077 organizations. Additionally, an email blast was sent to the 2,077 VIP query matches with a link to the FBO posting to further maximize competition.

A Dynamic Small Business Search (DSBS) was conducted on June 26, 2019 utilizing the keywords, “SaaS Platform,” “FedRAMP Platform,” and “FedRAMP Certification.”

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: The contracting officer will determine the price is fair and reasonable by comparing the proposed pricing to the Independent Government Cost Estimate per FAR Sub Part 13.106-3(a)(2)(Vi) to ensure that the price is determined to be fair and reasonable before the award is made.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Pursuant to FAR Part 10, the Class Deviation – Implementation of the Veterans First Contracting Program as a result of the U.S. Supreme Court Decision (Class Deviation – Veterans First Contracting Program (VFCP 2016), VHAPM Part 810.001.

the results of the market research conducted found (1) Service-Disabled Veteran-Owned Small Business, capable of performing the requirements. KT Consulting, Inc. meets the eligibility criteria outlined in VAAR 819.7003, they are verified in VIP and the action is below the $5M threshold.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None per the authority under 38 USC 8127(c).

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

a) 3T Federal Solutions LLC

b) Auctus Blue, LLC

c) Azure Platinum Group, LLC

d) Bizagi

e) BLH Technologies, Inc.

f) CIDVER Corporation

g) Cognetic Technologies

h) Coley & Associates, Inc.

i) CommunityForce

j) Daluk It, Inc.

k) Freedom Information Systems, Inc.

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l) Hrworx, LLC dba Intelliworx

m) I Web 4 U, LLC

n) Innovation at Work, Inc.

o) Inoventures, LLC.

p) Insignia Technology Services, LLC

q) Integrated Systems Solutions, Inc. JV

r) MillerWilson Consulting, LLC

s) MKS2, LLC.

t) Office Automation Systems, Limited

u) Pinnacle Enterprise Business Solutions, LLC

v) RAM Technologies, Inc.

w) Semper Valens Solutions (SVS), Inc.

x) Silotech Group, Inc.

y) Smooth Data Solutions, LLC

z) T.J. Westlake, LLC

aa) Takouba Security, LLC

bb) TechWerks, LLC

cc) Terida LLC

dd) The Veteran Group, Inc.

ee) Vadosity LLC

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required: VA will continue to perform market research in attempts to find other sources before exercising options and or soliciting new awards for the same or similar future acquisitions of the services being acquired.

A sole source effort is required for the planned time duration.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona

Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

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13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

c. One Level Above the Contracting Officer (Required over SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

c. VHA SAO HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve ($700K to $68 million) for other than full and open competition.

d