36C77619Q0091-000.docx

FedBizOpps Special Notice

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- NOTICE OF INTENT TO SOLE SOURCE -

ORYX Performance Measures 2019 Subscription 44131 36C77619Q0091 N 813920 Department of Veterans Affairs Program Contracting Activity Central 6150 Oak Tree Blvd, Suite 300 Independence OH 44131 Lamonte Jones Contract Specialist Lamonte.Jones@va.gov Program Contracting Activity Central 6150 Oak Tree Blvd, Suite 300 Independence OH 44131 http://www.va.gov/ Department of Veterans Affairs Homepage Charles.Holmes@va.gov Contracting Officer Notice of Intent to Sole Source Title: ORYX Performance Measures 2019 Subscription FBO Notice: 36C77619Q0091

The Department of Veterans Affairs (VA), Program Contracting Activity Central (PCAC) intends to solicit and negotiate with only one source under the authority of FAR 6.302-1(a)(2), “When the supplies or services required by the agency are available from only one responsible source, or, for DoD, NASA, and the Coast Guard, from only one or a limited number of responsible sources, and no other type of supplies or services will satisfy agency requirements, full and open competition need not be provided for” The VA intends to solicit and negotiate with Joint Commission on Allied Health Personnel in Ophthalmology, Inc. (The); 2025 WOODLANE DR STE 3, SAINT PAUL, MN, 55125-3056, USA; for the purchase of an ORYX Performance Measurement System.

The NAICS code for this procurement is 813920 and the Small Business Administration Size Standard is $15 Million.

This notice of intent is not a request for competitive proposals. No solicitation document is available and telephone requests will not be accepted. However, any responsible source who believes it is capable of meeting the requirement may submit a capability statement, proposal, or quotation, which shall be considered by the agency, only if received by the closing date and time of this notice. A determination not to compete the proposed requirement based upon the responses to this notice is solely within the discretion of the government.

Responses to this notice are due on or before May 1st, 2019 at 12:00 PM EST by email to Lamonte.Jones@va.gov or Charles.Holmes@va.gov .

Point of contact for this notice is Lamonte Jones, Contract Specialist via the above referenced email address.

Contracting Office Address:

Department of Veterans Affairs Program Contract Activity Central 6150 Oak Tree Blvd Suite 300 Independence, OH 44131

STATEMENT OF WORK

Department of Veterans Affairs Performance Measure (ORYX) Vendor Support Services

1. TITLE OF PROJECT: Performance Measure (ORYX®) Vendor Support Services

2. BACKGROUND: The Department of Veterans Affairs (VA) Facilities have been accredited for over 30 years. The accreditation process is a complex system of related and dependent activities. It includes pre-survey activities (e.g., electronic application, periodic performance, orientation and summation), survey activities (e.g., on-site, off cycle, survey notification to Veterans Healthcare Administration (VHA) Contract Officer Representative (COR), survey validation system), post survey activities (CVS surveys, communication, and ongoing activities, data measurement submission, communication). Key to accreditation is participation in The Joint Commission’s (TJC) ORYX initiative that integrates performance measurement data into the accreditation process. VHA also has an active residency program, and the American College of Graduate Medical Education (ACGME) requires that health care organizations sponsoring or participating in GME programs be accredited by TJC (Contractor) or by another recognized body with reasonable equivalent standards. Maintaining VHA hospital accreditation is consistent with one of VHA missions to “provide the best outcomes for Veterans and their families.” Hospital accreditation confers recognition that health care organizations meet certain standards of quality and safety, and also confers deemed compliance with healthcare quality standards of payors, both public (e.g., Medicare) and commercial.

TJC’s ORYX® initiative integrates performance measurement data into the accreditation process. ORYX® measurement requirements are intended to support Joint Commission accredited organizations in their quality improvement efforts. Performance measures are essential to the credibility of any modern evaluation activity for health care organizations. They supplement and help guide the standards-based survey process by providing a more targeted basis for the regular accreditation survey, for continuously monitoring actual performance, and for guiding and stimulating continuous improvement in health care organizations. All VA accredited hospitals are required to submit performance measurement data on a specified minimum number of measures, as appropriate, to TJC through a TJC authorized performance measurement system.

VHA sought approval from TJC as a sanctioned ORYX® performance measure vendor in order to collect, store and transmit VHA data using internal staff and processes developed by the Office of Information Technology. However, VHA can not perform all functions of this ORYX ® initiative. As part of the accreditation process, once vendors transmit their data to TJC, TJC reviews the data, compares the data against other “like” hospitals, and posts the data for facilities and others to review. TJC also uses information from the data to focus accreditation review activities to the special issues of the facility. TJC invoices the vendor for the data transmission.

3. PERIOD OF PERFORMANCE: The performance period will be twelve (12) months from date of award. The VHA will retain the option to extend the contract an additional four (4) years, for periods of one (1) year at a time, subject to the availability of funds.

4. OBJECTIVE: The objective of this contract is to define expectations for TJC’s receipt of Performance Measurement data from the VHA Performance Measurement Vendor, an authorized performance measurement system for TJC. This ensures that our VHA facilities collect, store and transmit data securely to TJC for purposes of evaluation, benchmarking and ultimately to maintain accreditation status. More specifically, TJC uses this data for public display, pre-survey ORYX® reports (shared by way of the accredited hospital’s computer extranet sites, scoring of performance improvement standards and establishing foci for accreditation evaluations and surveys. Using our own VHA staff ensures that the data is collected, stored and transmitted under the purview of VHA staff using safe and secure processes established by the Office of Information Technology.

5. DEFINITIONS AND TERMS: As used throughout this statement of work, the following terms shall have the meaning set forth below:

ORYX® measurement requirements support Joint Commission accredited hospitals in their quality improvement efforts. TJC develops and validates Performance Measures for hospital participation.

· ORYX® fees for chart-based and electronic continuous quality measures (eCQM) for data submission. The Joint Commission has adjusted and simplified the billing structure for ORYX reporting requirements. Beginning in January 2019*, HCOs/Systems with ORYX requirements will be directly billed an annual rate based upon organizational weighted volumes for both eCQMs and chart-based submissions.

*While the HCO will be billed an annual fee though their accreditation contract; VHA will continue to serve as Vendor responsible for transmission fees for all VHA data to JC as a system.

6. TASKS TO BE ACCOMPLISHED: The Contractor shall provide the necessary support services needed for the Department of Veterans Affairs (VA), Veterans Heath Administration (VHA) hospitals to satisfy their accreditation participation requirements. The Contractor shall also provide the following:

a. ORYX® Services: The contractor shall provide ORYX® services required by The Joint Commission accreditation process. The Contractor shall:

1. provide access to Performance Measurements interpretation services as necessary to include education and clarification on changes in performance measurements (e.g., webinars, conference calls, meetings).

2. provide continuous access to and support to the data platform as well as, all other electronic tools (e.g., PET, Joint Commission website).

3. Adhere to invoice processing as follows:

· Forward draft invoice to COR for review and resolution of any identified issues prior to releasing final invoice to VA Financial Services Center. If no response from COR within 48 hours, submit invoice as prepared.

· Invoices must include the following:

· Name and remittance address of the contractor

· Invoice date and number

· Contract number, contract line item number and, if applicable, the order number

· Valid certified purchase order number

· Description, quantity, unit of measure, unit price and extended price (total dollar amount) of the items delivered

· Terms of any discount for prompt payment offered

· Name and address of official to whom payment is to be sent

· Name, title, and phone number of person to notify in event of defective invoice

· Taxpayer Identification Number (TIN), if required in the contract

· Electronic funds transfer (EFT) banking information