36C77619Q0069-0001000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 03-20-2019 N/A 00776 Department of Veteran Affairs

PCAC-ST. LOUIS

11152 South Towne Square Saint Louis

MO

63123 00776 Department of Veterans Affairs

PCAC-ST. LOUIS

11152 South Towne Square St. Louis

MO

63123 To all Offerors/Bidders

36C77619Q0069 03-20-2019

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to:

March 25, 2019 10:AM CST THE PURPOSE OF THIS AMENDMENT IS TO PROVIDE ANSWERS TO THE QUESTIONS SUBMITTED BY

POTENTIAL CONTRACTORS WHO INTEND TO PROVIDE A QUOTE FOR THIS SERVICE.

CONSTANCE WILLIAMS

QUESTIONS AND ANSWERS

1. How many of the listed 29 copiers are currently under warranty from the manufacturer.

None of the copiers on this potential contract are under factory warranty at this time.

2. RFP states in section 3.0 that provider must bid for following service:

On-site maintenance, all parts, labor and preventive maintenance. A four (4) work hour response time is required after Government notification. Cost to include travel fee (if any).

a. How much of the PARTS cost are we liable for as part of the annual maintenance agreement?

The contractor is responsible for all parts.

b. Will any existing warranty cover cost of replacement parts?

No.

c. Will the VA cover the cost of very expensive parts if they need to get replaced?

No, the contractor is responsible for parts.

3. The following FAR clause reference is included:

52.217-8 OPTION TO EXTEND SERVICES

We can find no further detail defining the nature and extent of any options.

Could you please clarify?

The Option to Extend Services is usually used if we need to extend services until a new contract can be put in place. It’s merely a safe guard that allows the Government to continue services (not to exceed 6 months), if they are needed if for some reason there was a delay getting a new contract in place. That fact that the clause is included does not mean it will be exercised, but gives us the flexibility to bridge a gap, with no break in service, between contracts. The full clause is listed below for your reference.

52.217-8 -- Option to Extend Services.

As prescribed in 17.208(f), insert a clause substantially the same as the following:

Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. [insert the period of time within which the Contracting Officer may exercise the option].

(End of Clause)

4. Can data collection software can be installed on the devices in order to retrieve the necessary maintenance information from the copiers?

Yes, it can be installed. The VA will keep the hard drives when the machines are replaced.

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