36C77619Q0069-000.docx

FedBizOpps Combined Synopsis/Solicitation Notice

CLASSIFICATION CODE

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CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

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ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 J

MAINTENANCE SERVICE AGREEMENT FOR XEROX COPIERS

63123 36C77619Q0069 03-20-2019 N 811212 Department of Veteran Affairs

PCAC-ST. LOUIS

11152 South Towne Square Saint Louis MO 63123 Michael O'Donnell Nationwide

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Contracting Office Address Department of Veterans Affairs Program Contracting Activity Central

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” and FAR subpart 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations (RFQ). The government anticipates awarding a one (1) year, Firm Fixed Price (FFP) contract resulting from this solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101, effective 11/22/2018.

The associated North American Industrial Classification System (NAICS) code for this procurement is 811212, Computer and Office Machine Repair and Maintenance with a small business size standard of $27.5 Million. This solicitation is a 100% set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSBs). Quoters must be verified in the Vendor Information Pages (VIP), https://www.vip.vetbiz.va.gov/, at the time of receipt of quotes and at the time of award.

The Department of Veterans Affairs Program Contracting Activity Central at 11152 South Town Square, St. Louis, MO. 63125 is soliciting quotations from SDVOSBs for Computer and Office Machine Repair and Maintenance. The contractor shall provide all personnel, equipment, tools, materials, supervision, and services necessary to provide Computer and Office Machine Repair and Maintenance services for the locations listed in the attached Performance Work Statement (PWS).

All interested companies shall provide quotation(s) for the Services described in the attached Performance Work Statement

Place of Performance: See Performance Work Statement

BASIS OF AWARD

Award will be made based on the item(s)/service(s) offered that best meets Governments requirement, considering technical acceptability and price. Quotes will be reviewed by qualified evaluators to initially determine their acceptability. Each quote must contain all the information required by the RFQ. A quote may be determined to be unacceptable if required information is missing or if the quote materially deviates from the requirements of the RFQ. Unacceptable quotes will not be considered for further evaluation or selection. A responsibility determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.

QUOTATION SUBMISSION INSTRUCTIONS

All Quotation Packages submitted must include:

· Solicitation number for this requirement as 36C77619Q0069

· Name, address, telephone number, DUNS number of Quoter

· Quoter POC information to include: name, title, telephone number and email.

· The Quoter shall submit the Capability Documentation as specified in Evaluation Factor 1 above.

· Completed Price Cost Schedule for Firm Fixed Price Annual Maintenance Service Agreements Sections B.2 & B.3, to include: Unit Price, Total Amount, and Grand Totals & Delivery Schedule.

Failure to provide complete pricing, including pricing for each CLIN, will result in the contractor’s package being determined to be incomplete.

· Complete Section E.2, Representation & Certifications, as applicable. Quoters that fail to furnish required representation or information, or reject the terms and conditions of the solicitation, may be excluded from consideration.

· Teaming Arrangements – If a Teaming Agreement or other Teaming Arrangements (as defined in the section entitled Teaming Agreements and Other Teaming Arrangements of this combined synopsis/solicitation) is contemplated, the arrangements MUST be identified and company relationships must be fully disclosed in the quotation package submitted.

Please describe the division of responsibilities between the prime contractor and the subcontractor and definition of the relationship of the parties. The parties should clearly allocate the scope of work between the prime contractor and the subcontractor. At a minimum, the parties should also clarify:

1. Their respective responsibilities in the creation and submission of the quotation to the federal government;

2. If the relationship between the parties is that of independent contractors and therefore neither party has the right to bind the other party.

The Government contemplates award of a Firm Fixed Price (FFP) contract resulting from this solicitation.

SPECIAL CONTRACT REQUIRMENTS

Contractor Teaming Agreements and Other Teaming Arrangements

FAR Subpart 9.6 -- Contractor Team Arrangements

9.601 -- Definition.

“Contractor team arrangement,” as used in this subpart, means an arrangement in which --

(1) Two or more companies form a partnership or joint venture to act as a potential prime contractor; or

(2) A potential prime contractor agrees with one or more other companies to have them act as its subcontractors under a specified Government contract or acquisition program.

9.602 -- General.

(a) Contractor team arrangements may be desirable from both a Government and industry standpoint in order to enable the companies involved to --

(1) Complement each other’s unique capabilities and

(2) Offer the Government the best combination of performance, cost, and delivery for the system or product being acquired.

(b) Contractor team arrangements may be particularly appropriate in complex research and development acquisitions, but may be used in other appropriate acquisitions, including production.

(c) The companies involved normally form a contractor team arrangement before submitting an offer. However, they may enter into an arrangement later in the acquisition process, including after contract award.

9.603 -- Policy.

The Government will recognize the integrity and validity of contractor team arrangements; provided, the arrangements are identified and company relationships are fully disclosed in an offer or, for arrangements entered into after submission of an offer, before the arrangement becomes effective. The Government will not normally require or encourage the dissolution of contractor team arrangements.

9.604 -- Limitations.

Nothing in this subpart authorizes contractor team arrangements in violation of antitrust statutes or limits the Government’s rights to --

(a) Require consent to subcontracts (see Subpart 44.2);

(b) Determine, on the basis of the stated contractor team arrangement, the responsibility of the prime contractor (see Subpart 9.1);

(c) Provide to the prime contractor data rights owned or controlled by the Government;

(d) Pursue its policies on competitive contracting, subcontracting, and component breakout after initial production or at any other time; and

(e) Hold the prime contractor fully responsible for contract performance, regardless of any team arrangement between the prime contractor and its subcontractors.

This is an open-market combined synopsis/solicitation for services as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

All quotations shall be sent via email to Michael O’Donnell, Contract Specialist, Michael.O’Donnell3@va.gov. Submission shall be received not later than 10:00AM CDT on March 20, 2019. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Only e-mailed quotes will be accepted. It is the responsibility of the vendor to ensure the Government’s timely receipt of their quote.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, Michael O’Donnell at Michael.O’Donnell3@va.gov no later than 11:00AM CDT on March 13, 2019. You are reminded that representatives from your company SHALL NOT contact any VA employee(s) to discuss this RFQ. All questions and concerns regarding this RFQ shall be directed to the Contract Specialist.

Point of Contact Michael O’Donnell Michael.O’Donnell3@va.gov

ATTACHMENTS

None

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C77619Q0069 03-06-2019 Michael O'Donnell 314-894-6656, Ext 65118 03-13-2019

1:00 P.M. CST

00776 Department of Veteran Affairs

PCAC-ST. LOUIS

11152 South Towne Square Saint Louis MO 63123 X X Y 811212 $27.5 Million X N/A X See Attached Department of Veteran Affairs Employee Education System (EES) 11152 South Towne Square Saint Louis MO 63123 00776 Department of Veterans Affairs

PCAC-ST. LOUIS

11152 South Towne Square St. Louis MO 63123

Department of Veterans Affairs Financial Services Center Invoices To Be Submitted Electronically www.ob10.com/us/en/veterans-affairs/ e-Invoice Setup Info Phone 877-489-6135

PHONE: 877-353-9791

FAX: 512-460-5429

See CONTINUATION Page

MAINTENANCE SERVICE AGREEMENT FOR XEROX COPIERS

See CONTINUATION Page X X Table of Contents

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS All references herein to "offerors" shall be construed as "vendors," and all references herein to "offers" or "bids" shall be construed as "quotes."

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

A.1 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008)

The contracting officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee's authority. A copy of the designation shall be furnished to the contractor.

(End of Provision)

A.2 52.233-2 SERVICE OF PROTEST (SEP 2006)

Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Hand-Carried Address:

Connie Williams

St. Louis, MO 63123

Mailing Address:

Connie Williams

St. Louis, MO 63123

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C777 Connie Williams Department of Veteran Affairs

PCAC-ST. LOUIS

11152 South Towne Square Saint Louis MO 63123

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs, Financial Services Center Invoices To Be Submitted Electronically at: www.ob10.com/us/en/veterans-affairs/ e-Invoice Setup Info Phone 877-489-6135 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

36C77619Q0069

Page 1 of

Page 1 of

PERFORMANCE WORK STATEMENT

1.0 BACKGROUND

The Department of Veterans Affairs has a variety of makes and models of copy/scan/fax equipment that require a maintenance and repair service contract in order to maintain the equipment in good working order and to be operationally ready. Please see the itemized equipment table listed in Table 1 to be covered under this contract. The table in the Model Description and Location includes the estimated amounts of copies produced annually per copier.

2.0 SCOPE OF SERVICES

The contractor shall provide all personnel, material, equipment, supplies, tools, and non-personal services necessary to perform full service preventive maintenance and repair services on twenty-nine (29) Government owned Xerox copiers as defined in this Performance Work Statement (PWS). The contractor shall furnish all repair parts, labor, transportation, and supplies required to accomplish inspecting, cleaning, lubricating, adjusting, calibrating, vacuuming (if required), and repairing of equipment. Contractor shall maintain the twenty-nine (29) Government-owned equipment in the resultant contract at levels necessary to provide the specified functions to meet the manufacturer’s current equipment specifications. This is a non-personal services contract to be performed at various Employee Education Resource Centers located in Birmingham, AL, Cleveland, OH, North Little Rock, AR, Long Beach, CA, Orlando, FL, Minneapolis, MN, Northport, NY, St. Louis, MO, Salt Lake City, UT, Arlington, VA and Washington, DC.

The contractor shall be required to provide fully qualified and manufacturer trained or certified service, delivery, and management personnel in sufficient numbers to actively and efficiently service and support the equipment in place during the contract period.

While in performance of the resultant contract, the contractor shall maintain safety and health standards compliant with requirements of the Occupational Safety and Health Administration (OSHA) and adhere to VAAR 852.237-70 Contractor responsibilities.

3.0 MAINTENANCE SERVICE AGREEMENT FOR COPIERS

This service includes a yearly maintenance service agreement (billed monthly in arrears) consisting of preventative and repair (remedial) services.

Program Includes: On-site maintenance, all parts, labor and preventive maintenance. A four (4) work hour response time is required after Government notification. Cost to include travel fee (if any).

Program Excludes: Consumable supplies e.g. staples, paper and toner.

Specific Tasks:

Task 3.1 - Service Calls: The contractor shall respond to service calls during normal working hours, Monday through Friday between 8:00 a.m. and 4:30 p.m. local time, excluding holidays observed by the Federal Government. The contractor shall provide a toll-free telephone number for service calls which must be answered during at least eight working hours, between 8:00 am and 4:30 pm, Monday through Friday local standard time. The contractor shall respond to verbal service calls and is expected to initiate the repairs within four (4) working hours after notification of malfunction. The response time on a service call starts when the service call is placed to the contractor. The service technician shall report to the service requestor and notify of his/her arrival and verify the problem for which the service call was made. If the service call is not completed, the service technician shall contact the government’s designated representative and provide a detailed explanation as to why the equipment was not repaired and provide an estimated time for completion of the required repairs. The contractor shall complete the repairs and satisfactorily resolve the problem by effectively restoring the equipment to normal operating capability within 24 hours of responding.

Deliverable 3.1: Service Call Repair Report Contractor shall email COR with a Service Call Repair Report that describes the copier, location, service and supplies rendered by Contractor. Reference paragraph 11.0 for report requirements.

Task 3.2 -Preventive Maintenance: The contractor shall provide one annual preventive maintenance service call to ensure that all Government-owned equipment is maintained in fully operational condition in coordination with the COR. Contractor shall maintain the equipment in the resultant contract at levels necessary to provide the specified functions to meet the manufacturer’s current equipment specifications.

Deliverable 3.2: Preventive Maintenance Report Contractor shall email COR with a Preventative Maintenance Report that describes the preventative maintenance service rendered by Contractor. Reference paragraph 11.0 for report requirements.

Task 3.3 -Contract Post-Award Meeting: The Contractor shall not commence performance on the tasks in this PWS until the CO has conducted a post-award meeting or has advised the Contractor that the post-award meeting has been waived.

Deliverable 3.3 - Minutes of meeting.

While in performance of the resultant contract, the contractor shall maintain safety and health standards compliant with requirements of the Occupational Safety and Health Administration (OSHA). Supplies from the contractor shall be delivered between 8:00 a.m. and 4:30 p.m. local time, Monday through Friday (excluding Federal holidays) directly to the copier location.

6.1 Government Owned Equipment:

The following table includes the make, model, location, serial numbers, and annual estimated usage per copier as indicated. The Government shall supply paper and staples for all equipment listed.

Table 1

Birmingham, AL 35203 = 3

950 22nd Street North Suite 500 Birmingham AL 35203

Black & White = 1210 Color = 550

950 22nd Street North

Birmingham AL 35203

Black & White = 1210 Color = 2640

950 22nd Street North

Birmingham AL 35203

Black & White = 2420 Color = 3850

Cleveland, OH 44106 = 2

1620 E 105th St., 3rd Floor, Cleveland, OH 44106

Black & White = 2100 Color = 4300

1620 E 105th St., 3rd Floor, Cleveland, OH 44106

Black & White = 1300 Color = 1800

Little Rock, AR 72114 = 3

2200 Fort Roots Dr, Bldg. 11 N. Little Rock, AR 72114

Black & White = 4100 Color = 4000

2200 Fort Roots Dr, Bldg. 38 N. Little Rock, AR 72114

Black & White = 330 Color = 850

2200 Fort Roots Dr, Bldg. 105 N. Little Rock, AR 72114

Black & White = 450 Color = 225

Long Beach, CA 90822 = 1

5901 E 7th St.

Bldg 165, Long Beach, CA 90822

Black & White = 4200 Color = 3800

Minneapolis, MN 55417 = 1

Color = 4300

Salt Lake City, UT 85113 = 2

550 Foothill Drive, Suite 100 Salt Lake City, UT 84113

Black & White = 1800 Color = 1000

550 Foothill Drive, Suite 100 Salt Lake City, UT 84113

Black & White = 1200 Color = 1100

Orlando, FL 32822 = 2

6490 Hazeltine National Dr. Suite 120 Orlando, Fl 32822

Color = 5200

6490 Hazeltine National Dr.

Suite 120 Orlando, FL 32822

Black & White = 3250

Orlando, FL 32832=2

13800 VETERANS WAY

BLDG 13

ORLANDO, FL 32832

13800 VETERANS WAY

BLDG 13

ORLANDO, FL 32832

Black & White = 1275 Color = 1670

Washington, DC 20420 = 1

Black & White = 1600 Color = 3100

Arlington, VA 22202 = 4

2011 Crystal Dr, Ste 150 Arlington, VA 22202

2011 Crystal Dr, Ste 150

Color = 2610

2011 Crystal Dr, Ste 150

2011 Crystal Dr, Ste 150

St. Louis, MO 63125 = 6

1 Jefferson Barracks Dr., Bldg. 56 St. Louis, MO 63125

Black & White = 3500 Color = 0

1 Jefferson Barracks Dr., Bldg. 2 St. Louis, MO 63125

Black & White = 6200

1 Jefferson Barracks Dr., St. Louis, MO 63125

Black & White = 2500 Color = 2500

1 Jefferson Barracks Dr., Bldg. 102T St. Louis, MO 63125

Color = 1800

1 Jefferson Barracks Dr., Bldg. 48 St. Louis, MO 63125

Color = 2300

1 Jefferson Barracks Dr., St. Louis, MO 63125

Color = 2250

St. Louis, MO 63129=2

EES Business Operations Center 4401 D Meramec Bottom Rd St Louis, MO 63129

Color =2000

EES Business Operations Center 4401 D Meramec Bottom Rd St Louis, MO 63129

Color =2250

7.0 TRAVEL: N/A

Independence Day July 4 Veterans Day November 11 Christmas Day December 25

If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday. The other six holidays are set by a day of the week and month:

11.1. Contractor’s Unauthorized Work Performance: The contractor shall not perform work that deviates from contract requirements and specifications. If the contractor deviates from contract requirements and specifications without approval of the COR, such deviations shall be at the risk of the contractor and any cost related thereto, shall be borne by the contractor.

12.0 SECURITY REQUIREMENTS: A security clearance is not required for contractor personnel performing work during the maintenance service visits and when delivering consumable supplies. The designated contractor personnel will be required to contact POC at each location as identified in Table 1 upon arrival when reporting for service calls or delivering supplies. The contractor shall be responsible for the security of all organizational information.

The contractor shall not disclose or cause to disseminate any information concerning operations of Department of Veterans Affairs. Such action(s) could result in violation of the contract and possible legal actions.

All inquiries, comments, or complaints arising from any matter observed, experienced, or learned of as a result of or in connection with the performance of the contract, the resolution of which may require the dissemination of official information, shall be directed to the COR.

Security/Internal Hard Drive In reference to the Xerox internal hard drives, if they malfunction the technician will pull and give to VA IT staff. The VA IT staff will dispose in accordance with VA regulations.

The contractor will not be on station or have access to any VA system or information. Therefore the C&A requirements do not apply and a Security Accreditation Package is not required. The contractor must be escorted when on-site by authorized VA personnel.

13.0. BILLING & INVOICING:

Invoice Submission: http://www.fsc.va.gov/einvoice.asp Invoice Requirements: The Contractor shall submit an invoice upon the completion of each task to the FSC to initiate the certification and payment process. The Contractor shall also forward a copy of the invoice to both the Program Office and the Contracting Specialist (contact information provided at time of award) for their review and for file. Contractor shall include the Purchase Order number on all invoices. For inquiries regarding payment, please contact the Vendor Inquiry Line toll free at (877) 353-9791.

13.1 Services performed under this contract will be billed in arrears monthly.

13.2 The contractor shall provide an invoice that will include:

Contract Number (PO #) Company Name and Address Invoice Date Invoice Number (Note: Each invoice must have a different Invoice Number).

Description of items/services provided as well as referencing the appropriate Contract Line Item Number (CLIN). This way the proper CLIN can be billed for the Invoice.

Terms for any discount for prompt payment.

Name, title and phone number of company point of contact to notify in case of a defective invoice.

In accordance with FAR 52.232-32 (m) the Contractor shall make the following certification in each request for performance-based payment. The following certification language MUST be stated and completed for ALL invoices submitted.

I certify to the best of my knowledge and belief that --

(1) This request for performance-based payment is true and correct; this request (and attachments) has been prepared from the books and records of the Contractor, in accordance with the contract and the instructions of the Contracting Officer;

(2) (Except as reported in writing on __________), all payments to subcontractors and suppliers under this contract have been paid, or will be paid, currently, when due in the ordinary course of business;

(3) There are no encumbrances (except as reported in writing on _________) against the property acquired or produced for, and allocated or properly chargeable to, the contract which would affect or impair the Government’s title;

(4) There has been no materially adverse change in the financial condition of the Contractor since the submission by the Contractor to the Government of the most recent written information dated _____________; and

(5) After the making of this requested performance-based payment, the amount of all payments for each deliverable item for which performance-based payments have been requested will not exceed any limitation in the contract, and the amount of all payments under the contract will not exceed any limitation in the contract.

The COR or Designee will log in the invoice and will determine if the billed services have been satisfactorily performed. If it is determined that the amount billed is incorrect, the COR or Designee will contact the Contractor and request the Contractor to submit a revised invoice.

The Contractor shall execute a “Contractor’s Closeout Form” at the time of contract closeout to be provided by the Government. One copy shall be kept in the Contractor’s files. If the Contractor has any questions regarding payment status of an individual task order, he/she shall contact the Contracting Officer/Contract Specialist.

B.2 PRICE/COST SCHEDULE

Please reference Table 1 for copier specifications including estimated copies per month.

Please complete Unit Price, Total Amount and Grand Total and return completed Price/Cost Schedule with your quotation package.

ITEM INFORMATION

MAINTENANCE SERVICE AGREEMENT. MODEL # W7855PTG, SN: MX4133049; LOCATION: BIRMINGHAM EERC, MEDICAL FORUM BLDG, 950 N 22ND ST, STE 500, BIRMINGHAM, AL 35203.

MAINTENANCE SERVICE AGREEMENT. MODEL # W7855PTG, SN: MX4133115; LOCATION: BIRMINGHAM EERC, MEDICAL FORUM BLDG, 950 N 22ND ST, STE 500, BIRMINGHAM, AL 35203.

MAINTENANCE SERVICE AGREEMENT. MODEL # W7855PTG, SN: MX4133113; LOCATION: BIRMINGHAM EERC, MEDICAL FORUM BLDG, 950 N 22ND ST, STE 500, BIRMINGHAM, AL 35203.

MAINTENANCE SERVICE AGREEMENT. MODEL # W7855PTG, SN: MX4133048; LOCATION: CLEVELAND EERC, 1620 E 105th ST, 3RD FLOOR, CLEVELAND, OH 44106.

MAINTENANCE SERVICE AGREEMENT. XEROX MODEL #W7855, SN: MX4208656 LOCATION: 1620 E 105TH ST, 3RD FLOOR, CLEVELAND, OH 44106.

MAINTENANCE SERVICE AGREEMENT. MODEL #W7855PTG, SN: MX4132861; LOCATION: LITTLE ROCK EERC, 2200 FORT ROOTS DR, BLDG. 11, N. LITTLE ROCK, AR 72114.

MAINTENANCE SERVICE AGREEMENT. MODEL # W7855PTG, SN: MX4132319; LOCATION: LITTLE ROCK EERC, 2200 FORT ROOTS DR, BLDG. 11, N. LITTLE ROCK, AR 72114.

MAINTENANCE SERVICE AGREEMENT. MODEL # W7855PTG, SN: MX4132892; LOCATION: LITTLE ROCK EERC, 2200 FORT ROOTS DR, BLDG. 11, N. LITTLE ROCK, AR 72114.

MAINTENANCE SERVICE AGREEMENT. MODEL #W7855PTG, SN: MX4133098; LOCATION: LONG BEACH EERC, 5901 E 7TH ST, BLDG 165, LONG BEACH, CA 90822.

MAINTENANCE SERVICE AGREEMENT. MODEL #W7855PTG, SN: MX4132700; LOCATION: MINNEAPOLIS EERC, 5445 MINNEHAHA AVE, SOUTH, BLDG 9, MINNEAPOLIS, MN 55417

MAINTENANCE SERVICE AGREEMENT. MODEL # W7855PTG, SN: MX4133002; LOCATION: SALT LAKE CITY EERC, 550 FOOTHILL DRIVE, SUITE 100, SALT LAKE CITY, UT 84113.

MAINTENANCE SERVICE AGREEMENT. MODEL # W7855PTG, SN: MX4133434; LOCATION: SALT LAKE CITY EERC,550 FOOTHILL DRIVE, SUITE 100, SALT LAKE CITY, UT 84113.

MAINTENANCE SERVICE AGREEMENT. MODEL # 4595CPGC, SN: FBG111639; LOCATION: ST. LOUIS EERC, 1 JEFFERSON BARRACKS DR., BLDG 56, ST. LOUIS, MO 63125.

MAINTENANCE SERVICE AGREEMENT. MODEL # W7855PTG, SN: MX4132697; LOCATION: ST. LOUIS EERC, 1 JEFFERSON BARRACKS DR., BLDG 56, ST. LOUIS, MO 63125.

MAINTENANCE SERVICE AGREEMENT. MODEL # W7855PTG, SN: MX4133058; LOCATION: ST. LOUIS EERC, 1 JEFFERSON BARRACKS DR., BLDG 56, ST. LOUIS, MO 63125.

MAINTENANCE SERVICE AGREEMENT. MODEL # W7855PTG, SN: MX4132873; LOCATION: ST. LOUIS EERC, 1 JEFFERSON BARRACKS DR., BLDG 56, ST. LOUIS, MO 63125.

MAINTENANCE SERVICE AGREEMENT. MODEL # W7855PTG, SN: MX4132338; LOCATION: ST. LOUIS EERC, 1 JEFFERSON BARRACKS DR., BLDG 56, ST. LOUIS, MO 63125.

MAINTENANCE SERVICE AGREEMENT. MODEL # W7855, SN: MX4208548; LOCATION: ST. LOUIS EERC, 1 JEFFERSON BARRACKS DR., BLDG 56, ST. LOUIS, MO 63125.

MAINTENANCE SERVICE AGREEMENT. MODEL # W7855, SN: MX4208662; LOCATION: 4401D MERAMEC BOTTOM RD., ST. LOUIS, MO 63129.

MAINTENANCE SERVICE AGREEMENT. MODEL # W7970, SN: B0W174196; LOCATION: 4401D MERAMEC BOTTOM RD., ST. LOUIS, MO 63129.

MAINTENANCE SERVICE AGREEMENT. MODEL # W7970, SN: B0W174017; LOCATION: SimLEARN NATIONAL CENTER, 6490 HAZELTINE NATIONAL DR SUITE 120, ORLANDO, FL 32822.

MAINTENANCE SERVICE AGREEMENT. MODEL # W7970, SN: B0W174185; LOCATION: SimLEARN NATIONAL CENTER, 6490 HAZELTINE NATIONAL DR SUITE 120, ORLANDO, FL 32822.

MAINTENANCE SERVICE AGREEMENT. MODEL # W7970, SN: B0W174138; LOCATION: SimLEARN NATIONAL CENTER, 13800 VETERANS WAY, BLDG 13, ORLANDO, FL 32832.

MAINTENANCE SERVICE AGREEMENT. MODEL # W7855PTG, SN: MX4133117; LOCATION: WASHINGTON EERC/DC STUDIO, 810 VERMONT AVE, NW, WASHINGTON, DC 20420.

MAINTENANCE SERVICE AGREEMENT. MODEL # W7970, SN: B0W174150; LOCATION: NATIONAL CONFERENCE CENTER, 2011 CRYSTAL DR. STE 150, ARLINGTON, VA 22202.

MAINTENANCE SERVICE AGREEMENT. MODEL # W7855, SN: MX4208605; LOCATION: NATIONAL CONFERENCE CENTER, 2011 CRYSTAL DR. STE 150, ARLINGTON, VA 22202.

MAINTENANCE SERVICE AGREEMENT. MODEL # W7855, SN: MX4208670; LOCATION: NATIONAL CONFERENCE CENTER, 2011 CRYSTAL DR. STE 150, ARLINGTON, VA 22202.

MAINTENANCE SERVICE AGREEMENT. MODEL # W7855, SN: MX4208848; LOCATION: NATIONAL CONFERENCE CENTER, 2011 CRYSTAL DR. STE 150, ARLINGTON, VA 22202.

MAINTENANCE SERVICE AGREEMENT. MODEL # W7855, SN: MX4208636; LOCATION: SimLEARN NATIONAL CENTER, 13800 VETERANS WAY, BLDG 13, ORLANDO, FL 32832.

B.3 DELIVERY SCHEDULE

Please complete Delivery Date for each item and return completed Price/Cost Schedule with your quotation package.

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SECTION C - CONTRACT CLAUSES

C.1 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2019)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115–91).

(3) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(4) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(5) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[] (2) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509).

[] (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[X] (4) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (5) [Reserved] [] (6) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[] (7) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[X] (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) (31 U.S.C. 6101 note).

[] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

[] (10) [Reserved] [] (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C. 657a).

[] (ii) Alternate I (NOV 2011) of 52.219-3.

[] (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (ii) Alternate I (JAN 2011) of 52.219-4.

[] (13) [Reserved] [X] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

[] (ii) Alternate I (NOV 2011).

[] (iii) Alternate II (NOV 2011).

[] (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

[] (ii) Alternate I (Oct 1995) of 52.219-7.

[] (iii) Alternate II (Mar 2004) of 52.219-7.

[X] (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

[] (17)(i) 52.219-9, Small Business Subcontracting Plan (AUG 2018) (15 U.S.C. 637(d)(4)).

[] (ii) Alternate I (NOV 2016) of 52.219-9.

[] (iii) Alternate II (NOV 2016) of 52.219-9.

[] (iv) Alternate III (JAN 2017) of 52.219-9.

[] (v) Alternate IV (AUG 2018) of 52.219-9.

[X] (18) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)).

[] (19) 52.219-14, Limitations on Subcontracting (JAN 2017) (15 U.S.C. 637(a)(14)).

[] (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

[] (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2011) (15 U.S.C. 657f).

[X] (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C 632(a)(2)).

[] (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (DEC 2015) (15 U.S.C. 637(m)).

[] (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (DEC 2015) (15 U.S.C. 637(m)).

[X] (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

[X] (26) 52.222–19, Child Labor—Cooperation with Authorities and Remedies (JAN 2018) (E.O. 13126).

[X] (27) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

[X] (28)(i) 52.222–26, Equal Opportunity (SEP 2016) (E.O. 11246).

[] (ii) Alternate I (FEB 1999) of 52.222-26.

[X] (29)(i) 52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212).

[] (ii) Alternate I (JULY 2014) of 52.222-35.

[X] (30)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

[] (ii) Alternate I (JULY 2014) of 52.222-36.

[X] (31) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

[] (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

[X] (33)(i) 52.222-50, Combating Trafficking in Persons (JAN 2019) (22 U.S.C. chapter 78 and E.O. 13627).

[] (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

[] (34) 52.222-54, Employment Eligibility Verification (OCT 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

[] (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C.6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[] (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[] (36) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (JUN 2016) (E.O. 13693).

[] (37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (JUN 2016) (E.O. 13693).

[] (38)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514).

[] (ii) Alternate I (OCT 2015) of 52.223-13.

[] (39)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (JUN 2014) (E.O.s 13423 and 13514).

[] (ii) Alternate I (JUN 2014) of 52.223-14.

[] (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007)(42 U.S.C. 8259b).

[] (41)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (OCT 2015) (E.O.s 13423 and 13514).

[] (ii) Alternate I (JUN 2014) of 52.223-16.

[X] (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) [] (43) 52.223-20, Aerosols (JUN 2016) (E.O. 13693).

[] (44) 52.223-21, Foams (JUN 2016) (E.O. 13693).

[] (45) (i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

[] (ii) Alternate I (JAN 2017) of 52.224-3.

[] (46) 52.225-1, Buy American—Supplies (MAY 2014) (41 U.S.C. chapter 83).

[] (47)(i) 52.225-3, Buy American—Free Trade Agreements—Israeli Trade Act (MAY 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

[] (ii) Alternate I (MAY 2014) of 52.225-3.

[] (iii) Alternate II (MAY 2014) of 52.225-3.

[] (iv) Alternate III (MAY 2014) of 52.225-3.

[] (48) 52.225–5, Trade Agreements (AUG 2018) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

[X] (49) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

[] (50) 52.225–26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

[] (51) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

[] (52) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

[] (53) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

[] (54) 52.232-30, Installment Payments for Commercial Items (JAN 2017) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

[X] (55) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Oct 2018) (31 U.S.C. 3332).

[] (56) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (Jul 2013) (31 U.S.C. 3332).

[] (57) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332).

[] (58) 52.239-1, Privacy or Security Safeguards (AUG 1996) (5 U.S.C. 552a).

[] (59) 52.242-5, Payments to Small Business Subcontractors (JAN 2017)(15 U.S.C. 637(d)(12)).

[] (60)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

[] (ii) Alternate I (Apr 2003) of 52.247-64.

[] (iii) Alternate II (FEB 2006) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[] (1) 52.222-17, Nondisplacement of Qualified Workers (MAY 2014) (E.O. 13495).

[] (2) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).

[] (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

[] (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

[] (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (MAY 2014) (29 U.S.C 206 and 41 U.S.C.