36C77026R0008 FINAL.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

NCO 15 Contracting Ofc - CMOP

36C77026R0008 04-10-2026

Renee Kreutzer 469-475-7218 04-24-2026

13:00 CDT

36C770 Department of Veterans Affairs NCO 15 Contracting Ofc - CMOP 3450 S. 4th St. Trafficway

Leavenworth KS 66048-5012

X 100

X

562112

$47 Million

N/A

36C770

Department of Veterans Affairs NCO 15 Contracting Ofc - CMOP

FSC

PO Box 149971 Austin TX 78714-8971

See CONTINUATION Page

HAZARDOUS AND NON HAZ WASTE PICKUP AND DISPOSAL FOR

MULTIPLE CMOPs; SEE ATTACHED SOW

THIS REQUIREMENT IS 100% SET ASIDE FOR SDVOSB

MULTIPLE WDs APPLY TO THIS SOLICITATION - REF ATTACHMENT D

QUESTIONS DUE BY 4/17/2026 @ 1500 CST; ONLY EMAIL ALL

QUESTIONS ACCEPTED TO THE POC STATED BELOW

POC FOR THIS RFP IS RENEE KREUTZER, Renee.Kreutzer@va.gov

SEE SCHEDULE

X X X 1

RENEE KREUTZER

36C77026R0008

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

BACKGROUND

OBJECTIVE

VA CONSOLIDATED MAIL OUTPATIENT PHARMACY (CMOP) FACILITIES

SCOPE OF WORK

APPLICABLE REGULATIONS AND PUBLICATIONS

CONTRACT COVERAGE

DISPOSAL AND SANITATION REQUIREMENTS

SAFETY REQUIREMENTS

HOURS OF OPERATION

IDENTIFICATION BADGE/UNIFORM

All contract personnel shall present a government picture-ID and sign in to receive a Contractor identification badge before any work is performed detailing the work performed and shall return to the same location to sign out and turn-in said badge along with documented service report for the service performed. The badge is always to be worn in a visible location on the worker while on the premises of the VA property

PARKING

GOVERNMENT FURNISHED PROPERTY AND SERVICES

CONTRACTOR PERFORMANCE

REPORTS/TRACKING DOCUMENTS

QUARTERLY REPORT OF TOTALS

INDEMNIFICATION

AUTHORIZED SERVICES

ADDITIONAL REQUESTED SERVICES

SMOKING POLICY

Per VA policy, smoking is not allowed at VA facilities, including CMOPs. There are no designated smoking areas. All VA property is Smoke Free

SAFETY DATA SHEETS (SDS)

CONTRACTOR’S EQUIPMENT, FURNISHED MATERIALS, EQUIPMENT

CONTRACTOR EMPLOYEES

CONTRACTORS DISPOSAL LOCATIONS

HAZARDOUS WASTE ANALYSIS

FIRE ALARM TRIP CHARGE

LIABILITY 28.307-2

GENERAL LIABILITY

AUTOMOBILE LIABILITY

PLACEMENT OF TASK OR DELIVERY ORDERS

INVOICES AND PAYMENTS

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...56

C.4 52.219-14 LIMITATIONS ON SUBCONTRACTING (NOV 2025) (DEVIATION)

C.5 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

C.6 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.7 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.8 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.9 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.10 VAAR 852.247-71 DELIVERY LOCATION (OCT 2018)

C.11 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

E.3 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

E.4 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

ADDENDUM to 52.212-2

E.5 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION

FEB 2025)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C770

NCO 15 Contracting Ofc - CMOP

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other []

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

STATEMENT OF WORK – Hazardous and Non-Hazardous Waste Disposal

BACKGROUND

The Department of Veterans Affairs (VA) National Consolidated Mail Outpatient Pharmacy (CMOP) program dispenses over 130 million prescriptions per year (over 500,000 per day), for VA Medical Centers (VAMCs) and Outpatient Clinics (OPCs) throughout the United States. CMOP utilizes a combination of automated and manual procedures to prepare and dispense Over the Counter (OTC) and prescription drugs, controlled substance prescriptions, bulk type prescriptions, and medical/surgical products directly by mail to patients. The CMOP facilities support all fifty states, Washington D. C., Puerto Rico, and US Territories.

Seven CMOP facilities exist throughout the United States. Two of the facilities may be relocating during the contract; the Leavenworth CMOP may be relocated to 23501 West 84th Street, Shawnee, KS 66227 and the Charleston CMOP may be relocated to 4136 Carolina Commerce Parkway, North Charleston, SC 29456.

Additionally, Murfreesboro CMOP is currently operating two locations notated with an * below.

OBJECTIVE

The CMOP requires a contractor(s) to remove and dispose hazardous waste material and universal waste disposal services, lab pack services, and removal of biohazardous waste (sharps containers) and non-hazardous chemical waste from all VA CMOP facilities at the locations listed below.

Page 2 of

VA CONSOLIDATED MAIL OUTPATIENT PHARMACY (CMOP) FACILITIES

Services will be provided to all Consolidated Mail Outpatient Pharmacy (CMOP) sites. Locations are as follows:

1) Leavenworth CMOP (760), 5000 S. 13th Street, Leavenworth, KS 66048

2) Kansas CMOP (760A), 23501 W. 84th Street, Shawnee, KS 66227

3) Chelmsford CMOP (761), 10 Industrial Way, Chelmsford, MA 01824

4) Tucson CMOP (762) 3675 East Britannia Drive, Tucson, AZ 85706

5) Dallas CMOP (763), 2962 S. Longhorn Drive, Lancaster, TX 75134

6) Murfreesboro CMOP (764), 5171 Sam Jared Drive, Murfreesboro, TN 37130

7) Murfreesboro CMOP (764), 3209 Elam Farms Parkway, Murfreesboro, TN 37127

8) Hines CMOP and Emergency Pharmacy Service (765), 5th & Roosevelt, Bldg. 37 NW, Hines, IL 60141

9) Charleston CMOP (766), 4136 Carolina Commerce Pkwy, Ladson, SC 29455

Throughout the course of the contract, the locations are also subject to change depending on mission.

SCOPE OF WORK

The intent of this contract is to establish an Indefinite Delivery Indefinite Quantity (IDIQ) to provide hazardous, non-hazardous, universal, and specialty (i.e. hazardous pharmaceutical, non-hazardous pharmaceutical) Waste Disposal Services to the eight (including potentially new, dual operations) CMOP facilities specified herein. The Contractor shall provide all labor, supervision, materials, equipment, sanitized, disinfected and labeled containers, transportation, facilities, supplies, and waste manifests. Contactor shall collect, analyze, prepare, package or approve CMOP packaging, label, remove, transport, store, treat and dispose of hazardous waste under the resulting contract in accordance with the terms and conditions, specifications and in accordance with national consensus standards (The Joint Commission [TJC]), in accordance with all Federal, State, and Local (U.S. Environmental Protection Agency – EPA, Department of Transportation - DOT) laws, policies and guidelines, and VA infectious medical waste requirements. The Contractor shall maintain all necessary hazardous waste permits and licenses for the disposal of and treatment of such waste. The Contractor shall also have an assigned U.S. Environmental Protection Agency (EPA) authorization and identification number, necessary Department of Transportation permits, and insurance prior to transport and/or disposal of subject waste. If contractor requires additional information, they may contact U.S, EPA regional office. This acquisition is for a five-year contract with a base year and four option years.

Under current Environmental Protection Agency (EPA) Regulation, all CMOPs are either a Large Quantity Generator (LQG), Small Quantity Generator (SQG), or Very Small Quantity Generator (VSQG) of hazardous waste.

Where States have adopted Subpart P, CMOPs are operating under Subpart P, such as Tucson, Dallas, Murfreesboro, Hines, and Charleston.

The Contractor is responsible for working with the VA CMOP CORs to develop and build all needed waste profiles. For each type of Waste tendered to the Contractor, the CMOP COR shall provide the Contractor with a description of the Waste

(the "Waste Profile or Description") in a form acceptable to the Contractor. The Waste Description shall be set forth in the relevant Waste Material Profile Sheet and shall include a description of the Waste stream's chemical components, and the percentage composition of each such component, or the relative mix thereof, stated in ranges acceptable to the Contractor; the process creating the Waste;

Waste analysis results, if available; and a listing of unique chemical characteristics of the Waste. It is understood and agreed that the Contractor shall base its testing, evaluation and procedures for Waste Services on the Waste Description.

Each Waste must meet the following requirements:

• Profiles are to be used by CMOPs which have multiple generating sites.

• Must be specific to each location: composition, physical and chemical characteristics, regulatory status and generating process.

• CMOP COR or assigned staff who signs the profile document must be authorized on behalf of all locations which may use the profile. Any modifications made to the profile are applicable to all users of the profile.

APPLICABLE REGULATIONS AND PUBLICATIONS

The contractor shall be responsible for complying with all publications, including but not limited to those identified below, in effect at the time of the proposal and all future updates:

• 29 CFR 1910 Occupational Safety and Health Standards

• 40 CFR Subchapter C, Hazardous Materials Regulations, Part 171 through

• 49 CFR Department of Transportation

• Subject to any local or state regulations

• 40 CFR Parts 261, 262, 264, 265, 266, 268, 270, and 273

• Shall incorporate Resource Conservation and Recovery Act (RCRA).

This final rule creates a new part 266 subpart P for the management of hazardous waste pharmaceuticals by healthcare facilities and reverse distributors.

• These regulations are promulgated under the authority of §§ 2002, 3001, 3002, 3004, and 3018 of the Solid Waste Disposal Act (SWDA) of 1970, as amended by the Resource Conservation and Recovery Act (RCRA) of 1976, as amended by the Hazardous and Solid Waste Amendments of 1984 (HSWA), 42 U.S.C. 6912, 6921, 6922, 6924, and 6939.

• Hazardous Waste Management System; User Fees for the Electronic Hazardous Waste Manifest System and Amendments to Manifest Regulations

• 40 CFR Part 266 Subpart P, Management Standards for Hazardous Waste Pharmaceuticals and Amendment to the P075 Listing for Nicotine – effective date August 21, 2019, and only after the state adopts Subpart P, authorized states have until July 1, 2021, to adopt Subpart P.

CONTRACT COVERAGE

THE FOLLOWING CATEGORIES OF WASTE ARE SUBJECT TO THIS

CONTRACT:

• Hazardous Waste: Any waste material or mixture of wastes which is toxic, corrosive, flammable, an irritant, a strong sensitizer or which generates pressure through decomposition, heat or other means, if such a waste or mixture of waste may cause substantial injury, serious illness or harm to humans, domestic livestock or wildlife. Hazardous waste includes extremely hazardous material. This also includes all materials identified by the Resource Conservation and Recovery Act of 1976 (RCRA); Subtitle C, 40 CFR, Parts 260-265.

• Extremely Hazardous Waste: This includes all materials also identified by the 1976 RCRA. This waste includes toxic corrosive acids, gases, chemicals, and solids which may be explosive, flammable, or highly corrosive and could cause disease or serious injury to human health.

• Universal Waste: EPA’s universal waste regulations streamline hazardous waste management standards for federally designated “universal waste” shall include batteries, pesticides, mercury-containing equipment, and bulbs (lamps). Universal Waste regulations are set forth in 40 CFR part

• 273. Contractor will be responsible for compliance with state regulations in the states of Arizona, Illinois, Kansas, Massachusetts, South Carolina, Tennessee, and/or Texas.

• Asbestos Waste: As defined in 40 CFR Part 61, National Emissions Standards for Hazardous Air Pollutants, Subpart M, National Emission Standard for Asbestos.

• General Waste: Waste (non-infectious, non-hazardous) which is considered not to harbor any viable pathogens nor hazardous materials. This waste may be placed into clear plastic liners and can be disposed of in landfills or incinerated.

• Medical Waste: Medical waste means waste which meets the following requirements:

The waste is of bio-hazardous or sharp/sharps waste.

Mixed Waste: Mixtures of medical and non-medical waste. Mixed waste is medical waste, except for all the following:

o Medical waste and radioactive waste are radioactive waste and is subject to regulations applicable to radioactive waste.

o Medical waste, hazardous waste, and radioactive waste are radioactive mixed waste and are subject to regulations applicable to hazardous waste.

The following Definitions will be used when 40 CFR Part 266 Subpart P, Management Standards for Hazardous Waste Pharmaceuticals is fully implemented:

• Hazardous Waste Pharmaceuticals: Pharmaceuticals that are considered RCRA hazardous by the EPA. Excluded are non-prescription pharmaceuticals that have a reasonable expectation of being used/reused or reclaimed.

• Non-creditable Hazardous Waste Pharmaceutical: Pharmaceutical waste that is RCRA hazardous and does not have the potential for manufacturer credit.

• Non-hazardous Waste Pharmaceutical: A pharmaceutical that is not RCRA hazardous, therefore is not regulated under Subpart P. State and or local regulations may apply for the proper disposal.

• Non-pharmaceutical Hazardous Waste: A RCRA hazardous waste that does not meet the definition of pharmaceutical. RCRA regulations continue to apply to this waste stream.

• Pharmaceutical: Any drug or dietary supplement for use by humans or animals.

Examples include OTC, prescription, dietary supplements, homeopathic drugs, compounded drugs, electronic nicotine delivery systems and liquids, investigational drugs, drugs container residue from non-empty containers, contaminated personal protective equipment, clean up material from pharmaceutical spills. It can include unused sharps, like GLP-1s. It does not include used medical waste or dental amalgams.

• Potentially Creditable Hazardous Waste Pharmaceutical: Prescription pharmaceutical waste that is RCRA hazardous and that has the potential for manufacturer credit (Undispensed, in original manufacturer container and less than one year expired).

A LIST OF COMMON CATEGORIES OF WASTE PRODUCED BY THE

CMOPs IS ATTACHED.

THE FOLLOWING CATEGORIES OF WASTE ARE NOT SUBJECT TO

THIS CONTRACT:

Industrial or Manufacturing Waste: Solid waste generated by manufacturing or industrial processes that is not a hazardous waste regulated under Subtitle C of

RCRA.

DISPOSAL AND SANITATION REQUIREMENTS

Contractors should use their environmentally sound methods of treating and destruction of waste such as incineration and recycling or any other acceptable methods, in accordance with EPA and industry standards. Disposal shall be performed in such a manner as not to create conditions detrimental to public health or to constitute a public nuisance. The pick-up area where containers are placed shall be maintained in a clean, orderly, sanitary condition. Attention shall be paid to the prompt cleanup of oil and/or grease spills, either generated from the vehicles used to haul containers or because of container leakage. Contractor furnished containers shall be kept neat, in clean and sanitary appearances, and repaired or replaced as necessary.

Contractors should refer to the participating VA CMOP’s preferred disposal hierarchy when determining disposition of waste. This hierarchy consists of a) recycling, b) fuel blending/ energy recovery, c) incineration (Part B permitted incinerators), or d) treatment (neutralization, stabilization) and/or landfill. A detailed description of the VA CMOP’s disposal hierarchy is available from the Contracting Officer’s Representative (COR).

Contractors shall comply with all applicable federal, state, and county regulations on workers’ safety standards and related training. All Contractor personnel involved in the performance of this contract shall have received training regarding the handling of infectious materials, and emergency procedures to be followed in case of a spill. Certification of such training must be provided within fifteen days of receiving notice of award of the contract. Certification for any new employees shall be provided to the Contracting Officer within thirty (30) days of receipt of the training or the employees’ start date if they already have the required training.

SAFETY REQUIREMENTS

The contractor shall exercise safety precautions, as deemed necessary by the Contracting Officer or his/her designee during the performance of the contract, to protect lives and health. The Contracting Officer/designee will notify the Contractor of any noncompliance with the foregoing provisions and advise the contractor of the action to be taken. After receiving such notice, the Contractor shall immediately initiate corrective action. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue a stop-work order for all or any part of the work and hold the Contractor in default as provided elsewhere in this contract.

HOURS OF OPERATION

This contract is a full-service contract to include all necessary service calls, Monday through Friday, eight (8) hours per day, between the hours of 6:00am and 4:30pm (depending on location), National Holidays excluded. Any service or repair performed outside of normal working hours shall be approved in advance by the Contracting Officer’s Representative (COR) at a price agreed to by the Contractor and Contracting Officer. If appropriate, the Contracting Officer may authorize additional services under a separate contract modification.

Core Work Hours: Services shall be performed according to specifications of the Contracting Officer and Contracting Officer’s Representative (COR). The core work hours for the facilities are 8:00 AM to 2:00 PM, local time.

Weather Delays: In the event climate or weather conditions become unsuitable for work or may induce an environmental hazard, then work may be rescheduled to a date and time satisfactory to the COR. Climate or weather postponement will not cause any penalties to be assessed to the contractor, nor shall there be any additional cost to the Government.

Holidays: The following federal holidays are observed; however, circumstances may warrant approval for work on those days upon authorization.

New Year's Day

Martin Luther King Jr.'s Birthday Washington’s Birthday Memorial Day

Independence Day

Labor Day Columbus Day Veterans’ Day Thanksgiving Day

Christmas Day

When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed by U.S. Government agencies.

IDENTIFICATION BADGE/UNIFORM

All contract personnel shall present a government picture-ID and sign in to receive a Contractor identification badge before any work is performed detailing the work performed and shall return to the same location to sign out and turn-in said badge along with documented service report for the service performed. The badge is always to be worn in a visible location on the worker while on the premises of the VA property.

PARKING

Park only in areas designated by the COR or otherwise directed by CMOP Security Service Personnel. The Contractor shall display on each of its vehicles the company name in a manner and size that is clearly visible. The Contractor shall conform to the posted speed limits and parking restrictions set at each CMOP (Government) facility.

GOVERNMENT FURNISHED PROPERTY AND SERVICES

The Government will provide the following property and services in connection with the Contractor performance.

Storage Areas: The Government will provide secure storage areas to store the Contractor’s furnished containers and hazardous waste. The VA CMOP facility can package or consolidate their own waste stream and use the Contractor provided packaging or consolidate the waste if it complies with the Department of Transportation (DOT) and other regulations.

Pick-Up Schedule: The Contractor shall meet the pick-up schedule specified by each participating VA CMOP facility. Depending on the type of waste and location, pick-up schedules may vary. On an as-needed basis, the response time for removal will range from four (4) days to fourteen (14) calendar days.

Unscheduled Collection: The COR may require the Contractor to make unscheduled collections or disposals for special events or other occasions. The contractor shall respond within 24 hours of the event or sooner if part of an Emergency Spill Response and the Contractor has developed and agreement to respond to these types of events in writing in advance. Unscheduled services shall be ordered and billed in accordance with the unit pricing limits established at the time this contract is signed.

Forms: The CMOP (Government) personnel will complete and sign appropriate information on Contractor-provided waste analysis forms.

CONTRACTOR PERFORMANCE

Work Practices and Standards: The Contractor shall have established standard operating procedures that will be followed while conducting normal hazardous waste management activities. This includes site safety and contingency procedures, strike contingency plan, operational procedures, site management structure, supplies, equipment practices, material sampling procedures, hazard assessment and categorization procedures, packing procedures, quality assurance procedures, procedures for gaining waste acceptance into a facility and project management procedures.

Characterization of Waste: The Contractor shall provide documentation that it has characterized the hazardous nature of all wastes produced by all equipment, devices, reagents, and discharges in accordance with the requirements of the Code of Federal Regulations Title 40 “Protection of the Environment” Part 261 et seq.

and applicable state and local requirements. Documentation shall include a description of the characteristics of the hazardous waste produced as a byproduct of the instrument operations, Safety Data Sheets (SDS) meeting the requirements of the Occupational Safety and Health Administration (OSHA) and Environmental Protection Agency (EPA), the analytical process used to determine the hazardous nature and characteristics of the waste, and the analytical test results. Testing of hazardous waste is to be done in accordance with testing protocol specified for each individual waste as described in the Code of Federal Regulations Title 40 to make a determination if the waste is a hazardous waste or otherwise regulated. The determination and description shall address the following:

• Waste toxicity (Reference 40CFR261.11 and 40CFR261.24)

• Waste ignitability (Reference 40CFR261.21)

• Waste corrosivity (Reference 40CFR261.22)

• Waste reactivity (Reference 40CFR261.23)

• Hazardous waste from non-specific sources (F-listed) (Reference 40CFR261.31)

• Discarded commercial products (acutely toxic or P-listed and toxic or U-listed) (Reference 40CFR261.33)

• Solid Waste (Reference 40 CFR 261.2)

• Exclusions (Reference 40 CFR 261.4)

Certificate of Destruction: The Contractor must work with the COR to develop a Business Associate Agreement (BAA) (Either CMOP-wide or an individual CMOP agreement) to ensure any Protected Health Information (PHI) in the waste removed from the VA CMOP facility covered by HIPAA Privacy Rules is secured and disposed of (destroyed) properly. This waste may include but is not limited to prescription labels, printer ribbons, and printed materials with patient information.

Quality Assurance: The Contractor shall develop and maintain a quality program to ensure refuse and recycling services are performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

As a minimum, the Contractor shall develop quality control procedures addressing the areas identified in the next paragraph.

The government will periodically evaluate the contractor performance by appointing a representative(s) to monitor performance to ensure services are received. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate. Likewise, the government may decrease the number of quality control inspections if performance dictates.

Handling: Appropriate handling of waste is essential for the safety of Government and Contractor employees and cost containment. The contractor shall provide the employees training to ensure that established policies and procedures for Hazardous Waste are followed. Contractor employees providing site services shall be certified in 40-hour HAZWOPER training and wear appropriate protective equipment when handling hazardous waste.

Waste Containers: The contractor shall provide ALL appropriate collection containers at NO ADDITIONAL COST to the government as part of the contract and unit pricing. The Waste Containers (including replacement containers when waste is collected), Identifying Labels, and Markings shall meet applicable safety codes and regulatory requirements, and be sized to accommodate CMOP’s waste.

The contractor shall maintain all containers and government facilities ensuring they are free of unpleasant odors, dirt, debris, and pests. Cleaning and decontamination of containers shall not be performed on Government property. Contractors shall provide manufacturer’s specification and descriptive literature for approval. Waste containers shall be United Nation (UN) and Department of Transportation (DOT) approved.

Contractor shall follow VA's Green Procurement Program (VAAM M823), including use of environmentally preferrable products, biobased content, recovered materials, and compliance with EPA-designated procurement programs where applicable

Training: The contract will include a cost for ON-SITE ANNUAL TRAINING provided by the contractor for all CMOP employees who handle hazardous and/or universal waste. The hazardous waste training program includes employees who generate hazardous waste in Satellite Accumulation Areas that have hazardous waste management responsibilities. Training will incorporate local accumulation locations, local procedures, Resource Conservation and Recovery Act (RCRA), Subpart P, state specific regulations and include storage, documentation, records management, safety data sheets, emergency responsibilities, and other pertinent topics. The training will include DOT and IATA hazardous materials training that meet the requirements of 49 CFR 172.704. In addition, the training will be provided to the employee(s) at each CMOP who complete and certify (sign) manifests, including comprehensive training related to specific DOT requirements including 49 CFR 172.204 and 172.205.

The contractor shall provide their technical expertise on topics related to EPA, DOT, State-specific RCRA and other environmental regulations.

REPORTS/TRACKING DOCUMENTS

Tracking Documents: The contractor shall maintain service records and submit them to the COR after each service. These are required to be provided within 45 days for an LQG or 60 days for an SQG. At a minimum the documents shall include the following information:

• Types and quantities of treated and disposed waste

• Methods of treatment and disposal

• Location of licensed treatment and disposal facilities

• Certification that hazardous waste has been packaged, collected, transported, handled, treated, and disposed of in compliance with regulatory agencies, laws, directives and ordinances

• Original Uniform Hazardous Waste Manifest shall be submitted to the COR at the time of each pick-up.

The Contractor will provide all manifests and documentation that apply to the removal and disposal of hazardous wastes, hazardous and non-hazardous pharmaceutical wastes, and dual (chemical hazardous and bio-hazardous combined) wastes by its workforces and/or its subcontractors. The Contractor will furnish a properly executed and legible copy of the appropriate manifests required to document the safe shipment and proper disposal of hazardous wastes, hazardous and non-hazardous pharmaceutical wastes, and dual (chemical hazardous and bio-hazardous combined) wastes generated by the Government under the terms of this contract.

Prior to the removal and transport of hazardous wastes, hazardous and non-hazardous pharmaceutical wastes, and dual (chemical hazardous and bio-hazardous combined) wastes generated by the CMOP, the Contractor will obtain approval and signature for each manifest from the Facility’s COR or his/her designee verifying that the Contractor has accepted the waste from the VA CMOP and that the waste will be properly shipped for treatment or disposal. Manifests not signed by the Facility COR or his/her designee will not be deemed valid. The Contractor will provide the “Generator’s Initial Copy” of each executed manifest (signed by the Generator and Contractor representatives) to the Facility COR or his/her designee before hazardous, non-hazardous or dual waste is removed from the Facility.

In addition to providing the “Generator’s Initial Copy” of any hazardous or dual waste manifest, the Contractor will provide to the Facility COR or his/her designee within sixty (60) days of removal of any hazardous or dual wastes from the Facility, a properly executed copy of the “Designated Facility to Generator” form.

The “Designated Facility to Generator” form will clearly indicate that all waste has been properly disposed of and will specify the site and date of disposal or incineration. Exceptions to this requirement must be approved by the Facility COR or his/her designee.

Additionally, the Contractor must comply with the Hazardous Waste Electronic Manifest Establishment Act, signed into law on October 5, 2012, authorizing the EPA to establish an automated national information technology system, e-Manifest.

The system, which was launched on June 30, 2018, will enable the Agency, the hazardous waste industry and the United States to utilize a more streamlined and efficient method to track and manage hazardous waste shipments.

The EPA will be imposing user fees to pay for the costs to operate, maintain and upgrade the system. The fees will be collected by TSDF owners (Contractor) and forwarded to the EPA. The user fees will include four levels based on the method used to collect the data that will be provided to the Agency: Paper manifest submitted to EPA; PDF image of the manifest submitted electronically; Data file and PDF image of the manifest submitted together; and Manifest created in e- Manifest system.

As a transporter and processer of hazardous waste, the Contractor must validate and approve all manifest information prior to uploading it to the e-Manifest Central Data Exchange (CDX) system. This step means that only correct manifest data is entered and ensures that all regulatory and safety factors are in place for the proper handling and management of the waste. The Contractor will complete the remainder of the shipment tracking electronically in e-Manifest with electronic signatures and electronic transmissions to the CDX system. The cost for this will be charged to and paid by the VA CMOP per manifest.

Licenses and Permits: The Contractor will, without additional cost to the Government, provide and maintain all licenses and permits for operational personnel, trailers, containers, vehicles and other resources required for proper removal and disposal of hazardous, non-hazardous and dual (hazardous chemical and bio-hazardous combined) wastes in accordance with all applicable Federal, State, Municipal, and local regulations (e.g. US EPA, US OSHA, joint

Commission, US DOT [including, but not limited to HM-18]). If appropriate licenses are not maintained in accordance with Federal and State requirements, the VA CMOP may terminate the contract effective upon discovery. The VA reserves the right to halt work if the Contracting Officer and/or COR determine work is being done in an unsafe/unhealthy manner or that could harm the environment. VA CMOP will not incur additional costs if work is halted for good cause.

The following shall be provided to the Contracting Officer with bid proposal submission for evaluation purposes and annually within thirty (30) days of the renewal date of this contract with any changes to original submission clearly identified and highlighted:

1. Current waste transporter permit(s) the Contractor and subcontractors

2. List of all transfer stations, treatment, storage and disposal facilities (TSDFs) including incineration, wastewater and sludge treatment facilities that shall be utilized during this contract to include the capacity of these facilities and the waste codes for the waste streams they are permitted to accept by treatment technology. Address, phone number and other contact information shall be provided. VA CMOP reserves the right to inspect each of these facilities before approving its use or at any time during or after contract period while VA CMOP wastes are present.

3. Copy of Operator permit(s)

4. Certificates of training and experience of Contractor/subcontractor staff and/or personnel who will perform site work under this contract (all technicians that will work on VA CMOP premises will be expected to have received at least the minimum training required by law as specified in 29CFR 1910-120, 40 CFR Parts 260-265 and 49 CFR Parts 171-178).

5. Provide the Contractor’s/subcontractor experience in hazardous waste handling, packaging, transport, and disposal.

6. Provide a copy of US EPA identification number(s) certificate for each business entity operated or contracted by the Contractor that will provide service regarding any aspect of VA CMOP waste disposal program (i.e.

storage, transfer, incinerator sites).

7. Provided a copy of certificate of registration with the State as a hazardous waste hauler for each business entity operated by the Contractor that will provide hazardous waste transportation services for any aspect of VA CMOP waste disposal program.

8. Provide written acknowledgement of responsibility for acquisition of all applicable business licenses and permits required by law. Contractor shall certify that it acknowledges and is in possession of all required business licenses and permits.

9. Provide a list of any violations and/or citations that the Contractor and subcontractors have received for non-compliance with any hazardous waste laws, permit requirements, and/or OSHA requirements for the past three years from the date of submission. Contractor shall include information on all related business entities including associated firms that are owned by the Contractor or owned by a common parent company that will be involved in any portion of the processing of VA CMOP waste disposal program. If no discharge or violations have occurred, Contractor must provide a statement that certifies no discharges or violations have occurred.

10. Provide a plan describing Standard Operating Procedures (SOPs) that will be followed while conducting normal hazardous waste management activities. The Contractor shall describe:

a) Site safety and contingency procedures (e.g. spill management).

b) Operational procedures and site management structure.

c) Supplies and equipment practices.

d) Material sampling procedures.

e) Hazard assessment and categorization procedures.

f) Packing procedures.

g) Quality assurance and quality control procedures to ensure materials are properly identified, categorized, and packaged, and paperwork is properly completed.

h) Procedures for gaining waste acceptance into a transfer/disposal facility.

i) Contractor and project management procedures.

11. Provide the following information regarding the hazardous waste fleet owned and operated by the Contractor:

a) Basic description of transportation services offered and capabilities.

b) Fleet description of number, types, and ages of vehicles.

c) Description of service and maintenance programs.

d) Types of materials licensed to haul.

e) Latest US DOT or MCS rating (including a copy of the last inspection).

f) The US DOT/International Air Transportation Association

(IATA) compliance record.

g) Description of driver qualifications including training programs and experience.

h) Provide evidence that background checks have been conducted on all employees that will perform any duties under this contract.

12. Provide the following information on the Contractor's emergency response (ER) capabilities (or any changes to original submission):

a) Contractor's ER policies.

b) ER capabilities and experience and limitations.

c) Type of ER equipment maintained (specify if owned or subcontracted and from whom).

d) Personnel availability, training and experience.

e) Contractor's emergency response procedure shall describe:

How to request an emergency response.

How the Contractor notifies personnel and initiates response action.

Incident command procedures followed by the Contractor.

ER work practices.

ER protection of health and safety practices.

ER invoicing policy.

13. Provide a detailed site safety plan that will be used to ensure that workers and nearby population will be adequately protected during packaging and removal operations.

14. Provide information identifying any proposed subcontractors and identifying services to be performed by the subcontractors. Contractor must submit evidence that subcontractor is qualified and legally able to provide services. (ALL subcontractors must be approved by the Facility COR and Contracting Officer prior to performing any duties under this contract). The Government reserves the right to prohibit the Contractor from employing the services of a subcontractor who does not possess the ability to satisfactorily perform in accordance with the provisions of this solicitation. The use of a subcontractor or subcontractors does not relieve the Contractor any requirements set forth in this solicitation. The Contractor is responsible for ensuring that any subcontractor(s) performs in accordance with the terms and conditions of this solicitation.

15. Provide a list of names, titles, addresses, telephone numbers (including cellular), facsimile numbers and e-mail addresses of key managers, supervisors, customer service and field service personnel performing under this contract.

16. Provide written Standard Operating Procedures (SOPs) for the collection, handling, accumulation, sampling, lab testing, characterization, packing and shipping of hazardous wastes, hazardous pharmaceutical wastes, non-hazardous pharmaceutical wastes, and dual (chemical hazardous and bio-hazardous combined) wastes.

17. Provide a single point of contact for each Facility with backup.

Spill Report: When waste is spilled by the contractor at any pickup or storage location or during transport, the contractor shall submit a Spill Report identifying the spills. Such incidents shall be reported to the COR immediately, by telephone and in writing no later than seven (7) workdays after leaving the site. The Spill Report shall list at a minimum the type of spill, amount of waste, and personnel exposed to the spilled waste. The Contractor shall provide certification that the spill was removed, including a statement concerning the effect on any employees, and a description of the cause and corrective measure instituted by Contractor to ensure spills do not occur again. The Contractor is responsible for cleaning up spills that are caused by contractor employees.

Subcontractors: The Government must approve all subcontractors prior to contract award. Offerors shall identify all services to be performed by subcontractors. 50% performance is required from the Prime as required by subcontracting clause 52.219-14.

Transportation: Hazardous waste shall be transported on the public highways by Environmental Protection Agency (EPA) approved (with DOT implications) licensed haulers to an approved disposal site. All Contractor vehicles used to transport hazardous waste must be currently licensed, permitted or otherwise registered in accordance with all applicable Federal, State, and Local laws. License number must be posted on the exterior of the vehicle. Each truck or van transporting hazardous waste must be properly placarded, which is verified by the COR prior to departure from the VA CMOP and must have an emergency spill clean-up plan and basic cleanup equipment on board.

Method of Disposal: Waste generated by each VA CMOP and approved for transport to storage stations shall not be commingled in the same shipping container with wastes from other VA CMOP or any other generator, unless allowed by law.

Disposal method shall be by recycling, incineration, treatment or land burial, whichever is appropriate and in compliance with Federal, State, and Local disposal regulations. The Contractor shall use a treatment, storage, or disposal facility that has a valid permit to manage hazardous waste. The Government must approve all disposal facilities used by the Contractor and may choose to visit the facility for inspections.

Spill Response: The Contractor will provide spill response/clean-up as required by the Government. The Government will provide the Contractor with the location, size, name of chemical or material involved, proximity of sewers and urgency and any governmental agencies called. The Contractor has four (4) hours to be on site after the phone call has been placed. The Contractor shall provide appropriate personnel and equipment to mitigate and remove released hazardous materials. Coverage will be on a 24-hour, 7 day a week basis.

The contractor will provide their spill procedures for integration into the facility level SPCC or contingency plans. The contractor will provide their billing procedure that would be used for spill and emergency response activity, including response time frames.

QUARTERLY REPORT OF TOTALS

The Contractor shall provide the Contracting Officer a Quarterly Totals Report within 15 calendar days after the close of each quarter’s business ending in March, June, September, and December. Report shall reflect gross costs and volume or weight, by profile or waste type of hazardous waste removed and disposed for each VA CMOP. Copies of this report shall be available to the COR of each facility.

INDEMNIFICATION

It is expressly agreed and understood by the Contractor and the VA CMOP that the Contractor agrees to indemnify the VA against all liabilities, claims, penalties incident to death, bodily injuries, destruction or damage to property, contamination of adverse effects on the environment or any violation of government laws, regulations or orders, caused in whole or part by the Contractor’s breach of any term of this agreement or any negligent or willful act or omission of the Contractor, its employees or subcontractors in the performance of this contract.

AUTHORIZED SERVICES

Only those services specified herein are authorized under this contract. Prior to performing any service or repair on a non-contract nature, the Contracting Officer and the COR must be advised of the reasons for this additional work. The Contracting Officer or his/her designee in consultation with the COR may authorize the additional services or repairs under a separate purchase authorization.

Reimbursement will not be made unless prior authorization is obtained.

ADDITIONAL REQUESTED SERVICES

The Contractor shall provide Chemists only when requested by the COR, or at no additional charge to VA CMOP if that is the best option for scheduling selected by the Contractor.

Laboratory technicians may be required to pack waste for pick-up and record waste statistics, only when requested by the COR.

A Chemist and/or a Laboratory Technician shall be provided, only when requested by the COR and with the approval of the CO, to perform work, such as, but not limited to, identifying properties of a chemical, procedures in handling chemicals, etc., that are beyond the capability of a trained and certified technician. Rates, terms, and conditions shall be in accordance with the contract.

SMOKING POLICY

Per VA policy, smoking is not allowed at VA facilities, including CMOPs. There are no designated smoking areas. All VA property is Smoke Free.

SAFETY DATA SHEETS (SDS)

The Contractor shall provide their employees with immediate access to SDS for all hazardous substances.

CONTRACTOR’S EQUIPMENT, FURNISHED MATERIALS, EQUIPMENT

Contractor’s truck should be equipped with a hydraulic lift. Each vehicle will have sufficient spill containment materials to respond to emergencies resulting from loss of containment, chemical reaction or other hazardous conditions.

The Contractor will furnish all labels, collection containers, mounting equipment, packing materials for shipping and replacement collection/disposal containers for the hazardous and non-hazardous pharmaceutical wastes and dual (hazardous chemical and bio-hazardous) wastes. Further, the Contractor will provide labels, containers and packing material for shipping lab-packs. The Contractor may, on occasion, be requested to furnish other waste storage containers (e.g., for bulk wastes). Contractors shall provide a list of any additional containers and pricing needed with their proposal. Should the government require this service, Contractor shall invoice the container in accordance with the list submitted with their pricing proposal.

CONTRACTOR EMPLOYEES

The Contractor is responsible for providing fully knowledgeable, trained technicians that are competent to meet the contract requirements.

The Contractor or its employees are responsible for their proper protection during bulking process. Attire and Personal Protective Equipment (PPE), including respirators must be appropriate for the hazardous condition of lab-packing, lifting, carrying, pouring, blending, moving and loading hazardous and toxic substances in limited space. Contractor employees should be enrolled in a Medical Surveillance Program that meets the standards of 29 CFR 1910 at the expense of the Contractor.