36C77025Q0244.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

NCO 15 Contracting Ofc - CMOP 3450 S. 4th St. Trafficway

Leavenworth KS 66048-5012

POINT OF CONTACT*

Contract Specialist Christina (Tina) B Smith christina.smith7@va.gov 913-758-9918

PLACE OF PERFORMANCE

9101 W. 110th Street

Overland Park KS

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

Court Report for Deposition (CBCA 7348)

Background: The Leavenworth VA CMOP located at 5000 S. 13th Leavenworth, KS is requesting is requesting the services of a certified court reporter for a deposition that will be held at the office of Duggan Shadwick, Doerr, & Kurlbaum, LLC, 9101 W. 110th Street, Overland Park, KS at 9am CST on 6/10/2025. The Lessor (Appellant) for this facility has filed a claim against the Department of Veterans affairs (VA) with the Civilian Board of Contract Appeals (CBCA) disputing the holdover rental rate.

Scope:

1. The Contractor shall identify and provide a certified court reporter (using the governing bodies of NCRA, NVRA or AAERT) to transcribe verbatim deposition testimonies at the office of Duggan Shadwick, Doerr, & Kurlbaum, LLC, 9101 W. 110th Street, Overland Park, KS at 9am CST on 6/10/2025.

2. The court reporter shall present themselves to the presiding official thirty (30) minutes prior to the start time and at the place of the designated deposition to set up all required equipment and be able to begin verbatim reporting at the designated time.

3. The court reporter will be onsite and utilize one of three state of the art court reporting methods: electronic reporting, stenomask, or stenotype. The court reporter will produce a verbatim transcript of the proceeding.

4. The court reporter will be governed by the instructions of the presiding official in all matters affecting the composition of the record, adjournment to other times or places, the hours of hearing, and matters of like character.

5. The court reporter shall report and record everything spoken while a hearing is in session unless the presiding official directs an off-the-record discussion.

6. The court reporter shall not omit from the record any part of a proceeding for which notes have been taken as required unless the presiding official so directs.

7. The court reporter shall mark, and number letter exhibits, and arrange them in numerical or alphabetical order as directed by the presiding official.

8. The Contractor shall assure the court reporter is fully aware of the assigned work situation, including the occasional need for extending a hearing session beyond the normal workday.

9. The Contractor shall furnish complete typed electronic transcripts, which accurately reflect the full and complete verbatim record of the proceedings within fourteen (10) business days.

10. For emergent cases, the presiding official may request complete typed transcripts three (3) business days timeframe and will be communicated to the court reporter prior to the start of the proceeding.

11. The Contractor shall furnish electronic transcripts (e-transcripts), complete verbatim record of the proceedings within specified time frames.

12. If the presiding official determines that there are errors in the transcript, the Contractor shall at the request of the presiding official correct the errors and furnish the corrected transcript within five (5) business days after receipt of notification; or sooner when emergent; and at no additional cost to the Government.

13. The Contractor shall provide legible transcripts of all transcriptions. If the presiding official determines one or more copies of transcripts are illegible, the Contractor shall correct and replace the transcripts within one (1) business day after receipt of notification from the presiding official and at no cost to the government.

14. A conflict of interest is defined as the existence of financial or other relationship between the Contractor, including any of his/her employees, agents, subcontractors, or representatives, and a party to or an attorney involved or representatives, and a party to or an attorney involved in a proceeding to be transcribed under this contract. The actual conflict of interest between the Contractor and such party or attorney. If a potential or actual conflict of interest is reported by the Contractor, the Contracting Officer reserves the right to have the transcript of that proceeding produced by another court reporter at no cost to the Contractor, notwithstanding any other provision of this contract. Should a new proceeding be required because a conflict of interest exists which the Contractor failed to bring to the attention of the presiding official, the Contractor shall bear the full cost of the new proceeding.

15. In the event the contractor should lose any records, transcripts, or confidential information associated with their assigned work, the National VA CMOP Privacy Officer, Courney Albritton 913-298-9292 or at courtney.albritton@va.gov and the COR (Contracting Officer Representative) Tony Crisp (913)727-4831 or at tony.crisp@va.gov shall be promptly notified. The notification should take place within sixty (60) minutes of the contractor confirming that the identified information cannot be located. The initial notification may be verbal, by phone call or in person, with the official communication in writing to follow within the identified timeframe (i.e., 60 minutes).

Objectives: The court reporter shall provide a verbatim electronic transcript of the deposition on 6/10/2025.

Deliverables:

1. The court reporter shall be in attendance and in person at the deposition.

2. Electronic version of the full original transcript with possible exhibits included shall be provided to the VA within 2-weeks after deposition.

3. Electronic version of a mini transcript with possible exhibits included shall be provided to the VA within 2-weeks after deposition

4. Rough draft version with possible exhibits shall be provided upon request in case the deponent would like to review the deposition before signing.

5. The contractor shall ensure that the transcript has the title page showing name, case number, place and date of proceeding, appearances, and location.

a. Each page shall be preceded by a page or pages, indexing the witnesses and exhibits to the testimony.

b. Page numbering shall be placed at the top of each page.

c. Each transcript shall include one complete cumulative index of witnesses and exhibits.

d. The index shall indicate the page devoted to the testimony of each witness and shall identify the exhibits by number or letter and show which party introduced each exhibit; give a brief description of the nature of the exhibit; and state the page on which the exhibit was marked for identification and the page on which the exhibit was admitted into evidence or rejected or withdrawn.

e. Each page should consist of twenty-two (22) lines per page, double-spaced.

f. Whenever testimony is continuous requiring more than one line, the typing shall begin as close as possible to the left ruled margin line, with words to be hyphenated properly when necessary.

g. Numbers indicating each line of transcript on each page, i.e., 1 to 22, inclusive, shall be printed at the left margin line of the original transcript.

h. Pagination of the transcript shall be in a single series of consecutive numbers regardless of the number of days of the proceeding unless otherwise directed by the presiding official.

6. The contractor shall furnish to the Government an encrypted, password protected electronic transcript with the naming convention that has case name, witness name, and date of proceeding. Upon completion of proceeding, the contractor shall furnish, no later than fourteen (14) days the final transcript in electronic form.

Delivery:

1. Contractor shall be available and in person for the June 10th, 2025, to record the deposition.

2. Electronic transcripts shall be delivered via email two-weeks after the deposition to tony.crisp@va.gov.

Information Security VA Form 6500: The C&A requirements do not apply, and that a Security Accreditation Package is not required.

Government-Furnished Property: None

Place of Performance: Duggan Shadwick Doerr & Kurlbaum, LLC at 9101 W. 110th Street, Overland Park, KS.

In-Person Court Reporter for Deposition (CBCA 7348)

This is not a Pre-solicitation or Solicitation announcement. This is a sources sought notice only.

The purpose of this sources sought notice is to gain market knowledge of potential businesses to include large business sources, small business sources and their size classifications; HUBZone, 8(a), Small Disadvantage Business, Woman Owned Business, Veteran Owned Business, Service- Disabled Veteran Owned Business relative to NAICS Code 561492. Responses to this sources sought synopsis will be used by the Government to make appropriate determinations about potential sources only. No solicitation is currently available at this time. After review of the responses to this sources sought announcement, a synopsis and/or solicitation announcement may be published at a later time.

The VA is currently looking to procure an onsite court reporter for a deposition in a Civilian Board of Contract Appeals case. The date for the deposition is June 10, 2025 at Duggan Shadwick Doerr & Kurlbaum, LLC, 9101 W. 110th Street, Overland Park, KS.

The deposition starts at 0900CST and doesn’t have a set end time, so we are planning on 4-8 hours. What is required is a physical reporter in-person, electronic version of the full transcript and an electronic mini transcript. Delivery of the final transcripts will be 2 weeks after deposition. Each page consists of 22 lines per page, double-spaced. There may or may not be exhibits.

See attached SOW for further information.

Responses to this notice shall include company name, address, point of contact, contact information to include phone and e-mail address, size of business pursuant to North American Industrial Classification Code (NAICS) and must respond to the following questions:

Q1) Describe your firm’s capability in meeting the needs described above.

A1) Q2) If you are a small business, will at least 50% of the cost of contract performance incurred for personnel be expended for employees of the concern?

A2) Q3) Is your business a small business?

A3) Q4) What is your NAICS Code?

A4) Q5) Does your firm qualify as a small disadvantaged business?

A5) Q6) If disadvantaged specify if your firm is certified under Section 8(a) of the Small Business Act?

A6) Q7) Are you a certified HUBZone firm?

A7) Q8) Are you a woman-owned or operated business?

A8) Q9) Are you a certified Service-Disabled Veteran Owned or Veteran Owned business?

A9) Q10) Is your business a large business?

A10) This is not request for proposal and in no way obligates the Government to award any contract. Please provide responses in writing no later than May 26, 2025 by 5:00 p.m. CST to: Christina.Smith7@va.gov.

Responses to this sources sought announcement will not be considered as a response to any solicitation, a request to be added to a prospective offerors list, or to receive a copy of any solicitation. No solicitation is currently available at this time.

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly.

Sources Sought Notice