P01 Draft SOW Snow Removal.docx

SNOW/ICE REMOVAL VA Central Iowa Health Care System STATEMENT OF WORK

B.3 STATEMENT OF WORK (SOW)

Description of Requirement The Contractor shall provide all personnel, equipment, tools, supervision and other items and services necessary to remove snow and ice by plowing, blowing, brushing, sweeping, shoveling, or other suitable means not harmful to the traffic surface as necessary to produce and maintain safe passage of pedestrians and vehicles. They will also ensure the snow plowing and snow removal is performed in a manner that will maintain a professional appearance at the Central Iowa VA Campus.

The Contractor shall mobilize and report within one (1) hour from the time of notification by the Contracting Officer's Representative (COR) or designee to treat traffic surfaces and action shall be continuous until treatment is no longer necessary. Notification can occur at any time, 24 hours a day, seven (7) days a week, including Holidays. A call to the contractor may request pre-treat specified areas when there is a forecast of snow.

Upon award, the Contractor will be responsible to coordinate with the Grounds/Transportation Supervisor (COR for the contract) to complete a general walk around to identify priorities and areas that may need special attention (parking ramp, fire hydrants, tall curbs, and drop off areas). The Contractor and COR will identify areas on the VA campus that snow/ice can be pushed to not interfere with daily VA operations.

Definitions “Job” – defined as working snow event up to 8 hours per snow event; work over 8 hours would result in new job for Contractor invoicing purposes.

Places of Performance Central Iowa VA 3600 30th Street Des Moines, IA 50310

OVERVIEW

This is to establish a method of removing snow and ice from the VA Central Iowa Health Care System (VA-CIHCS) grounds. The Contractor shall provide all labor, equipment, tools, materials, and supervision necessary to remove snow and ice from all roadways, parking lots, sidewalks, steps, ramps, landings, crosswalks, and entryways at the (VA-CIHCS). This shall include applying brine to pre-treat specified areas.

1. This will be a multi-year award for the period of performance of one year from date of award with four option years.

2. The Contractor shall remove snow and ice by plowing, blowing, brushing, sweeping, shoveling, or other suitable means not harmful to the traffic surface as necessary to produce and maintain safe passage of pedestrians and vehicles on roadways, parking lots, sidewalks, and entryways.

3. All equipment used and stored, all materials used and stored, and all removal methods used to displace snow and ice from surfaces shall be done in such a manner as to not cause damage to grass (turf), landscaping, trees, shrubs, vehicles, structures, fixtures, and people. Pertinent codes and regulations shall be adhered to such as EPA, NFPA, etc.

4. Snow and ice shall be placed in piles at designated locations specified by the (VA-CIHCS). The Contractor may be asked to haul snow away from VA property.

5. The Contractor shall mobilize and report within one (1) hour from the time of notification by the Contracting Officer's Representative (COR) or designee to treat traffic surfaces and action shall be continuous until treatment is no longer necessary. Notification can occur at any time, 24 hours a day, seven (7) days a week, including Holidays. A call to the contractor may request pre-treat specified areas when there is a forecast of snow.

6. All work shall be performed in the order prescribed by the (VA-CIHCS) using a checklist and plot plan. The order of work may vary from one snowfall to the next.

7. In the event of special circumstances, i.e. the snow turning to rain or freezing rain making removal efforts ineffective, permission may be sought from the COR or designee to discontinue the plowing or the de-icing or both.

8. Each snow/ice abatement call requires the inspection and acceptance of the COR or designee upon completion before payment for that work can be authorized.

9. All fire hydrants/fire lanes shall be kept clear of ice/snow and obstructions.

10. All tables, benches, trash receptacles, smoke shelters, and bus stops shall be kept clear of ice/snow and obstructions.

11. Excessive buildup of salt and debris which may cause unsafe passage of pedestrians and vehicles shall be removed within one (1) hour from the time the Contractor is notified by the COR or designee.

12. Roadway entrances/ exits, bus stop passageways, sidewalks, and walkways obstructed by State and City snow plowing operations shall be kept clear by the Contractor.

13. Equipment used shall be comparable or better than that used by the (VA-CIHCS) in the past. Review of equipment included in the walkthrough. Example: Tractor - 18 horsepower, 51" rotary broom, 54" front blade; uni-loader - 44 horsepower, 54" bucket; dump truck with blade - truck GVWR 11000, dump box 2-3 cu. yd., sander 2-3 cu. yd., blade 8 ft.

14. Manpower and equipment used shall be sufficient to provide an initial clean sweep of the (ICVAHCS) in three (3) hours

15. The Contractor will sign-in through the Boiler Plant upon arrival to do snow removal to have any gates opened that is required for snow removal.

16. The Contractor will sign-out through the Boiler Plant when ready to leave the medical center upon completion of snow removal to have all gates opened for snow removal secured.

17. There will be a Snow Removal Time Sheet to be filled out at the end of each snow event. This will document what equipment was used, how much time was spent, and everyone who worked. This will correspond to the invoice received for payment for each snow event. This Time Sheet will be left with the COR. After reviewing the Time Sheet, any additions or corrections will be forwarded to the Contractor. The invoice for payment will then be submitted in a timely manner.

18. This is a fixed price contract.

Central Iowa VA Campus Estimated quantities The following is the estimated quantities and types of vehicles that would be required to clear in the allotted time on the Central Iowa VA campus:

Four to six pick-up/dump trucks with any combination of straight and V-blades 7’ to 10’ in length. One to two utility vehicles with 54’ to 60” straight or v-blade to use in parking ramp.

The following are the estimated quantities to remove excess snow from the Central Iowa VA campus.

It would take four to five individuals to assist ground personnel in clearing snow/ice and from sidewalks and entrance areas and apply deicers.

Service Delivery Summary: The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Customer complaints shall not exceed 2 for each month it snows

Quality Control: The contractor shall develop, submit for contracting officer approval, and maintain a quality program to ensure snow removal services are performed in accordance with established standards. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. At a minimum, the contractor shall develop quality control procedures addressing the areas identified in the Service Delivery Summary.

Quality Assurance: The government will periodically evaluate the contractor’s performance in accordance with the Quality Control Plan.

Snow Removal Sign-In/Out Roster

Time Name (print) Sign IN OUT