36C26327Q0049.docx

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

GENERAL INFORMATION

NETWORK CONTRACTING OFFICE 23

4801 VETERANS DRIVE

SAINT CLOUD MN 56303

POINT OF CONTACT*

Contracting Officer Traci Johannes traci.johannes@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

The Department of Veterans Affairs, Network Contracting Office 23 intends to award a sole source contract under the authority of FAR 6.103-1/FAR Overhaul 12.102(a) Only one responsible source and no other services will satisfy agency requirements to Draeger, Inc., to provide Anesthesia Equipment Maintenance Service for the Veterans Integrated Service Network 23.

This notice of intent is not a request for quotations; interested parties may express their interest by providing a capabilities statement no later than November 6th, 2026 at 16:30 CT. The capabilities statement must provide clear and unambiguous evidence to substantiate the capability of the party to provide the required services. A determination not to compete this proposed contract upon responses to this notice is solely within the discretion of the Government. Verbal responses are not acceptable and will not be considered.

When responding to this announcement, respondents should refer to Announcement, Notice of Intent. If after November 6th, 2026 no viable responses have been received in response to this announcement, Department of Veterans Affairs shall negotiate solely with Draeger, Inc.

This notice of intent to award a sole source contract is not a request for competitive quotes. There will be no solicitation available for competitive quotes. Phone calls will not be accepted.

Special Notice Special Notice

All responses must be received by 16:30 PM CST on Friday, November 6th, 2026.

Responses shall be submitted electronically to Traci Johannes via email at traci.johannes@va.gov. Fax responses and Telephone inquiries will not be accepted.

Special Notice

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL ITEMS IN ACCORDANCE WITH FAR 13.5

1. Contracting Activity: Department of Veterans Affairs, VISN 23, Network Contracting Office 23

Organizational Activity: VISN 23, VA Midwest Health Care Network, 2805 Dodd Road, Eagan, MN 55121

2. Nature and/or Description of the Action Being Processed: Base + 2 Option Years Firm Fixed Price IDIQ

3. Description of Supplies/Services Required to Meet the Agency’s Needs: VISN 23 requires OEM maintenance and support for anesthesia machines, ventilators, and vaporizers that are critical to perioperative, intraoperative, and procedural care at Sioux Falls, Des Moines, Iowa City, and St. Cloud. These include EVITA Infinity V500 ventilators, Fabius GS workstations, PERSEUS A500 anesthesia workstations, and VAPOR 2000/3000 vaporizers used across the VISN.

Services required include:

· OEM Periodic Manufacturer’s Certification, electrical safety checks, vaporizer concentration verification, trace gas surveys, PM parts/kits, and software/firmware updates.

· Unscheduled/emergency corrective maintenance, 24×7×365, with OEM parts and travel included.

· Unlimited remote diagnostics, including Service Connect access for VA staff and remote OEM log review.

· Regulatory compliance with AAMI, NFPA 99, OSHA, Joint Commission, UL, and all VA security/IT policies (VA 6500, VA Form 6550, MDS2, TRM, FIPS).

· Monthly and quarterly service logs, uptime metrics, and VISN-wide reporting.

· 98.9% uptime requirement for anesthesia devices.

Period of Performance: Base 02/01/2027-01/31/2028, Option Year 1 02/01/2028–01/31/2029, Option Year 2 02/01/2029–01/31/2030

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

( X ) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements ( ) Brand Name Only Equipment ( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Based on the Dräger Sole Source Service Maintenance Notification (October 2025), Dräger confirms: “Dräger is the sole provider of service and maintenance for Dräger medical devices within the United States market.”

The notification states that no third-party companies are authorized, certified, or permitted to perform service on Dräger anesthesia equipment, and that use of unauthorized service providers voids OEM certification and may compromise patient safety.

Only Dräger has access to:

· Proprietary service diagnostic tools

· OEM-certified parts and consumables

· Software/firmware update packages

· Service Connect remote diagnostics platform

· Technical bulletins, vaporizer specifications, trace gas survey procedures

· Regulatory compliance certifications The VISN 23 equipment inventory includes highly specialized, proprietary Dräger systems, and only the OEM has the engineering capability, replacement parts, software, and diagnostic systems to support them.

Accordingly, Dräger is the only firm capable of providing the supplies and services described without the Veterans Health Administration experiencing substantial duplication of cost and unacceptable delays in fulfilling its requirements.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: NA, Sole Source requirement

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: It is anticipated that the cost of this requirement to the Government will be fair and reasonable based on the price of the previous contract award and an increase for expanded equipment inventory and facility coverage that is needed for this new requirement.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Vetbiz was searched using NAICS 811210 – 848 SDVOSBs results returned. Draeger has provided a sole source letter to provide the includes services only through them.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: OEM Draeger provided in writing a Sole Source Notification which confirms exclusive servicing rights.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: Market research will be conducted for future requirements to determine if any other responsible vendors become available that allow for competition to the maximum extent practicable.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Effective Date: 12/30/2025 Page 5 of 5

REVISION: 02