36C26326R0027_1.docx

SUBJECT*

PN: 438-22-600, Improve Campus Bldg Exteriors (SF) AP: 36C263-26-AP-1039

GENERAL INFORMATION

NETWORK CONTRACTING OFFICE 23

111 SOUTH 18TH PLAZA, SUITE C125

Omaha NE 68102

POINT OF CONTACT*

Contracting Specialist Michael W. Freeman Michael.Freeman3@va.gov

PLACE OF PERFORMANCE

2501 W 22nd St

Sioux Falls South Dakota USA

POSTAL CODE

ADDITIONAL INFORMATION

DESCRIPTION

DESCRIPTION

This is a SOURCES SOUGHT NOTICE (36C26326R0027) in support of the Department of Veterans Affairs Health Care System Sioux Fall Medical Center, Sioux Falls, South Dakota for market research purposes only to determine the availability of potential businesses with capabilities to provide the requirements described below. This notice shall not be construed as a request for proposal/request for quote or as any commitment or obligation on the part of the Government to issue a solicitation. The Government does not intend to award a contract on the basis of this request so proposals will not be considered. No reimbursement will be made for any costs associated with providing information in response to this synopsis or any follow-up information requests.

Response is strictly voluntary – it is not mandatory to submit a response to this notice to participate in any formal solicitation process that may take place in the future. However, it should be noted that information gathered through this notice may significantly influence our acquisition strategy. All interested parties will be required to respond separately to any solicitations posted as a result of this sources sought notice.

The Department of Veterans Affairs (VA), Network Contracting Office 23, is seeking Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Any responses from non-SDVOSBs may be considered. However, SDVOSBs will be given priority in review of responses to this Sources Sought Notice. This is to determine whether the Veterans Affairs has a need to conduct a tiered evaluation in the event sufficient responses from SDVOSBs/VOSBs are not obtained.

Anticipated North American Industry Classification System (NAICS) code is 236220 – Commercial and Institutional Building Construction Contractors. The largest firm can be and still qualify as a small business for Federal Government programs is a size standard of $45.0M.

Construction Magnitude: Between $10,000,000.00 and $20,000,000.00

Interested parties are invited to respond via email to Michael.Freeman3@va.gov. Responses will be used to determine the appropriate acquisition strategy. All responses are due by 12/31/2025 at 12:00 PM CT.

Potential contractors shall provide, at a minimum, the following (1-7):

1. Company name, address, and point of contact, phone number, email address, and Unique Entity Identifier (UEI).

1. Is your firm eligible for participation in one of the following small business socio-economic programs? If so, please indicate the program.

0. [ ] yes [ ] no Small Business (SB)

0. [ ] yes [ ] no HUBZone

0. [ ] yes [ ] no Small Business 8(a)

0. [ ] yes [ ] no Small Disadvantaged Business (SDB)

0. [ ] yes [ ] no Women-Owned (WO) Small Business

0. [ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB)

0. [ ] yes [ ] no Veteran Owned Small Business (VOSB)

0. [ ] yes [ ] no Other (please specify)

1. What additional information would the Government need to provide for you to be able to submit an accurate and complete offer with full understanding of the requirements if we posted a formal solicitation?

1. Provide a brief capability statement (Max 2 pages) with enough information to determine if your company can meet the requirement. The response must address key criteria:

3. Describe your experience in exterior roofing projects. Size, Scope, and Complexity. Include project titles, locations, dollar values, and a brief description of the work performed.

3. Describe your technical capability – specific technical skills, certifications, and teaming arrangements available to perform the work.

3. Describe your experience as a prime contractor within the past five years with the Government; and your two largest projects you have successfully completed within the past five years.

1. Bonding Capacity – provide information on the firm’s bonding capacity.

1. Safety Record – provide information on the company’s safety record, including EMR (Experience Modification Rate) and any OSHA violations in the past five years.

1. The Government is seeking all interested parties Rough Order Magnitude (ROM) of this project. Please review any and all attachments associated with this sources sought to develop a Rough Order Magnitude (ROM) estimate.

The Capabilities Statement for this Source Sought is not expected to be a Request for Quotations, Request for Proposals or Invitation for Bids, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company’s ability to provide the services outlined below. The capabilities will be evaluated solely for the purpose of determining to set aside for the one of the socio-economic categories listed above or to conduct as an Unrestricted Procurement. Other than small businesses may respond to this notice in the even the market does not indicate SB interest.

This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation.

Note: Do not include Proprietary, classified, confidential, or sensitive information in responses.

Sources Sought Notice Sources Sought Notice To assist in your response a draft statement of work outlining the preliminary scope and requirements is provided below. We encourage feedback on the draft statement of work to ensure the final version accurately reflects the project’s needs and industry capabilities. Please provide any comments or suggestions regarding the draft statement of work as part of your response to this sources sought notice.

Sources Sought Notice

SCOPE OF WORK

PROJECT NUMBER: 438-22-600

IMPROVE CAMPUS BUILDING EXTERIORS

1. SCOPE OF WORK:

The Contractor shall assist the Sioux Falls VA Medical Center (SFVAMC) with a variety of roofing and masonry repairs. Building 5 will host most of the work with additional construction on Buildings 1,7, 8, 9, 11, 16, 17, 38 and 52.

2. CONTRACT TYPE:

This is a firm-fixed contract.

3. PERIOD OF PERFORMANCE (POP):

The contractor shall complete the work required under this SOW in seven hundred (700) calendar days or less from date of full notice to proceed.

4. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES:

a) The contractor shall provide a detailed work plan and briefing for the VA project team, which presents the contractor's plan for completing the project. The contractor's plan shall be responsive with this SOW and describe, in further detail, the approach to be used for each aspect of the project as defined here. Shop drawings fully describing components to be installed shall be submitted for review and acceptance.

b) Contractor to provide some form of submittal platform, similar to Submittal Exchange or approved equal, for use by all team members including (but not limited to): Contractor, Sub-Contractor, Supplier, A/E, and VA team members. It shall be provided for the entire duration of the project.

c) All existing airflows at all points of operation for the airside systems that have equipment being removed to facilitate roof replacement shall be noted prior to equipment removal. After equipment installation, affected systems airflows shall be verified/rebalanced to the existing airflows as noted prior to equipment removal.

d) The contractor shall store/protect all equipment that is removed such that it is fit for hospital operation upon reinstallation.

e) All equipment removed shall be cleaned and tested upon reinstallation to ensure proper operation.

f) The contractor is expected to attend weekly project update meetings as scheduled by the COR. It is the contractor’s responsibility to prepare an agenda and distribute minutes for each meeting and come prepared to discuss the current disposition of the project to include:

· Safety

· Schedule- planned vs actual progress

· Outstanding requests made to the Government

· Status of project

· Future plans and scheduling

· Upcoming events such as utility interruption, excavation, hotwork, etc.

g) The contractor is to provide the COR an updated Ghant chart schedule every month. Schedules shall be provided regardless of outstanding RFI, RFP, change orders, etc. A current schedule of tasks is required for any contractor(s) working on campus.

h) Contractor will remove and dispose of all elements of damaged roofing, masonry and other items relating to the project.

i) Contractor will replace up to forty (40) roofs as the majority of the work for this project.

j) Contractor will reset, repair and/or replace masonry including, but not limited to, parapet walls, cap stones and other decorative elements.

k) Contractor will remove and reset antennas on the roof of the main tower of Building 5.

l) Contractor will reset, repair and/or replace all elements of the louvers on the main tower of Building 5.

m) Contactor will provide and install several access ladders and other metal elements.

n) Contractor will provide a completed project per the plans and specifications.

o) Contractor will provide two hard copies of each as-built drawings to COR. In red ink record all items that are different or do not match the project plan set.

5. REPORTING REQUIREMENTS:

The contractor shall provide the COR with monthly written progress reports submitted electronically. These are due to the COR by the second workday following the end of each calendar month, throughout the project's duration. The progress report shall cover all work completed during the preceding month and shall present the work to be accomplished during the subsequent month. This report shall also identify any problems that arose, along with a statement explaining how the problem was resolved. This report shall also identify any problems that have arisen but have not been completely resolved, with an explanation.

6. HOURS OF WORK:

Work at the Government site shall take place between the hours of 8am and 4:30pm. Work shall not take place on Federal holidays or weekends unless directed by the COR. Evening hours can start no earlier than 4:30 PM and must minimize disruption to staff and patients adjacent to the construction boundaries.

7. CONTRACTING OFFICER REPRESENTATIVE (COR):

The Contracting Officer (CO) reserves the right to designate representatives to act on behalf of him/her in furnishing technical guidance and advice and/or general monitoring of the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the designation shall be furnished to the Contractor.

8. Confidentiality and Nondisclosure:

It is agreed that:

· The preliminary and final deliverables, all associated working papers, application source code, and other material deemed relevant by VA and generated by the contractor in the performance of this project, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the project.

· The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this project. No information shall be released by the contractor. Any request for information relating to this project, presented to the contractor, shall be submitted to the CO for response.

· Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO

9. CHANGES TO CONTRACT:

The CO is the only person authorized to modify the contract.

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