36C26326R0005 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 3

36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

Daniel Vagta

316 ROBERT STREET N, SUITE 506

SAINT PAUL MN 55101

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

316 ROBERT STREET N, SUITE 506

SAINT PAUL MN 55101

To all Offerors/Bidders

36C26326R0005

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 07-30-2026 10AM CDT

See CONTINUATION Page

X 1

Purpose of this amendment is to post Questions and Answers.

Daniel Vagts

Contract Officer

VA-VHA-SAOC-2019-161D3612

1. Please confirm whether the annual hours should be priced as 2,256 hours per physicist as shown in the Schedule of Services, or based on the PWS reference to 80 hours every two weeks.

Answer: Should be 2,256 per physicist.

2. Please clarify whether the Junior Therapeutic Medical Physicist must be board certified, or whether board eligible is acceptable.

Answer: TMP must be board certified.

3. Please confirm the required equipment/software experience, since the PWS references

TrueBeam, RayStation, ARIA, Toshiba CT Simulator, while the evaluation language references

Varian IX, Variseed 8.0, Phillips Brilliance Big Bore CT, and ADAC Pinnacle 9.0.

Answer: TrueBeam, RayStation, ARIA, Canon (bought out Toshiba) CT Simulator, are our current equipment.

4. Please confirm whether the 2-hour replacement coverage requirement means backup physicists must be fully credentialed, privileged, and available prior to contract start.

Answer: This does not have to happen before the start of the contract – but we definitely need someone within 30 to 60 days of the start.

5. How many physicists are currently working in the department?

Answer: 0

6. Will the Chief Physicist supervise any additional contractors besides the medical physicist? if so appx how many(dosimetrist or therapist)

Answer: In the past, Dr. Qin didn’t supervise the junior physicist. Dr. Silva carries supervisory over both physics. I do their evals and timecards, etc. However, from an operational standpoint, physics must assume some oversight of physics, dosimetry and therapists. They can instruct, question, train, etc.

7. What support staff is currently in place?

Answer: 2 dosimetrists, 7 therapists, 2 Radiation Oncologists, 1 NP, 1 RN, 1 LPN, 2 MSAs, 1PSA, and 1 AO

8. Is there an anticipated commissioning of a new machine during the contract period?

Answer: No, not a new Linear Accelerator. However, the current machines have not been QA’s since November, which may require at least a full annual. It is also expected that the physicists would maintain all testing, procedures, and documentation to maintain IROC and ASTRO/Apex accreditations. Also, a CT simulator was installed and has yet to be tested and accepted by a

TMP per AAPM standards.

9. How many linear accelerators and simulators does the department currently utilize?

Answer: 2 Truebeam linear accelerators, and one Canon CT Simulator.

10. What is the average patient load per machine?

Answer: 10-25 patients per machine, +/- 450 patients per year.

11. Please confirm the correct period of performance, since Section B.1 references dates beginning in 2022, while the Schedule of Services begins 09/16/2026.

Answer: Start date is 09/16/2026.

12. Please confirm which Section D attachments must be executed and returned with the proposal.

Answer: All four attachments D.1 – D.4