36C26326Q1033 Combined Synopsis Solicitation.pdf

COMBINED SYNOPSIS SOLICITATION

VA RFQ 36C26326Q1033

for Annual Fire Extinguisher Inspections and Services, St. Cloud VA Healthcare System

1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Revolutionary FAR Overhaul (RFO), Part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate solicitation will not be issued.

2. SOLICITATION NUMBER: 36C26326Q1033

3. This solicitation is issued as a Request for Quotation (RFQ).

4. The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular FAC 2026-01 03/13/2026, and RFO Part 12.

5. This solicitation is Unrestricted.

6. The associated NAICS code and small business size standard:

NAICS code: 541990

Size Standard: $19.5M

7. Description of Requirements:

Annual maintenance inspections of fire extinguishers and fire extinguisher services for the St. Cloud VA Healthcare System Medical Center Includes Travel, Labor, Technicians and all equipment necessary to perform the SOW.

Deliverables include reports.

Work will be performed according to required standards and regulations.

Contract is an IDIQ with a base year plus four ordering periods, firm fixed price.

Task orders will be issued annual for fire extinguisher inspections and task orders will be issued for services needed as a result of the inspections.

8. Period of Performance.

Anticipated award date: by September 7, 2026.

Period of performance: 09/27/2026 – 09/26/2031.

9. INSTRUCTIONS TO OFFERORS, PROVISIONS, CLAUSES, STATEMENT OF WORK are included in the attached RFQ 1449 36C26326Q1033:

See Instruction to Offerors on page 3, and below.

See Statement of Work on page 6.

See 52.212-2 Evaluation-Commercial Products and Commercial Services on page 50, and below.

10. SUBMISSION OF OFFERS.

Offers must be received no later than 05:00 PM, CDT, Wednesday, September 2, 2026.

Offers shall be emailed to: Joseph Bennett@va.gov The SUBJECT LINE of the email must include: RFQ 36C26326Q1033

1) IMPORTANT. All Instructions to Offerors added by the Contract Officer in addition to the standard language of Clause 52.212-1 INSTRUCTIONS TO OFFERORS, are here on this page. Read this entire page.

2) GENERAL INFORMATION.

• This solicitation is Unrestricted.

• Anticipated award date: By September 7, 2026.

• Period of Performance: 09/27/2026 – 09/26/2031

• This solicitation is issued under Revolutionary FAR Overhaul (RFO) Part 12 Simplified Acquisition Procedures and RFO Part 16 Types of Contracts.

• The Government intends to award without discussions.

• Partial offers are not being accepted.

• The Contract will be: Single Award, Firm Fixed-Price contract with a Base Year and Four Ordering Periods of 1-year long each. Task Orders will be issued annually for inspections, and Task Orders will be issued for services needed as identified during inspections. This contract uses Ordering Periods, not Option Years. All references to Option Years shall be taken to mean Ordering Periods.

• Late offers will not be accepted regardless of how they are discussed anywhere else in this solicitation.

• Offerors are required to be registered in SAM when submitting a quote and at time of award.

• The Wage Determination is attached, and Clause 52.222-42 Statement of Equivalent Rates for Federal Hires is included in the solicitation.

3) SUBMISSION OF OFFERS.

• Offers must be received no later than 05:00 PM, CDT, Wednesday, September 2, 2026.

• Offers shall be emailed to: Joseph Bennett@va.gov

• The SUBJECT LINE of the email must include: RFQ 36C26326Q1033

4) SUBMITALS

• RFQ 1449 document

i) Offerors may fill in and sign this SF 1449 and submit it with their offer. To do so, sign and submit the whole document, do not just sign and submit the first page. Or, if an Offeror chooses not to sign the SF 1449, they must include the following statement in their offer: “The terms and conditions contained in the Request for Quote are acceptable to be included in the award document without modification, deletion, or addition.”

ii) Any offeror that does not sign the 1449 and who does not include the statement in 7(a)(i) above, shall explain what section of the RFQ they do not agree to and why. Note: Rejection of any terms and conditions may result in exclusion from evaluation for award.

• QUALIFICATIONS / CERTIFICATIONS

i) The offeror shall demonstrate that their personnel are certified to perform work according to NFPA Code 10 by include in the offer, copies of active certifications of the technicians who will be performing the work of the contract per Statement of Work Paragraph 6 Qualifications and Certifications.

• REFERENCES

i) List up to 3(three) references for contracts of same or similar scope performed in the last 3(three) years.

References can be from Public or Private Sector. Provide the following information for each reference:

• Name of person to be contacted

• Phone number

• Email address

• Name of public agency or private organization

• Contract number

• Building name and address of the work performed.

• Period of Performance.

• Dollar value of original (base) contract.

• Description of work performed.

5) PRICING

• Fill in pricing for the Line Items/CLINs in the PRICE/COST SCHEDULE included in the RFQ 1449 document, or provide separate, clear pricing that covers all of the CLINs.

• The annual maintenance inspections will be priced as 1(one) job that occurs once for each year of the contract.

• Any service/s required as a result of the annual inspections are captured as individual line items on the PRICE/COST SCHEDULE. The PRICE/COST SCHEDULE includes line items for each type of service that may be needed. Offerors are to propose prices for each of Line Item in the PRICE/COST SCHEDULE.

• Any annual increases shall be factored in and included in the prices written in the PRICE/COST SCHEDULE.

• See statement of work for number of extinguishers.

6) EVALUATIONS.

• See Provision 52.212-2 Evaluation – Commercial Products and Commercial Services

7) ATTACHMENTS

• Wage Determination is attached.

EVALUATIONS:

E.5 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

This is a competitive solicitation that will be evaluated and awarded using comparative evaluation procedures authorized in RFO FAR Part 12.203(c)(2) Quotations. The contract will be awarded to the responsible offeror whose offer best meets the government’s needs.

Quotes will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which quote provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced offeror that provides additional benefits.

Evaluation Factors:

1) Completeness and organization of the offer including if Instructions to Offerors were followed.

2) Technical Capability – How well the offer demonstrates firm’s capability to perform the requirements described in the solicitation and statement of work.

3) Past performance – Review of References.

4) Price

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

(End of Provision)