36C26326Q0833 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 5

0001 06-23-2026

656-26-4-0256-0124

None

36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

2501 W. 22ND STREET

SIOUX FALLS SD 57105

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

2501 W. 22ND STREET

SIOUX FALLS SD 57105

To all Offerors/Bidders

36C26326Q0833

X

X X

656-3660162-0256-854100-2543-0100501X7 656-26-4-0256-0124

X - 1 -

The purpose of amendment 0001 is to answer technical questions.

All offerors must sign SF30 for amendment 0001 and submit with quote.

Curt LaRose Contracting Officer

VA-VHA-RPOC-2024-0072

CONTINUATION PAGE

Question 1 Solicitation Reference: SOW §7 Scope of Work Please confirm whether all sample collection activities will be performed exclusively by VA personnel, or whether contractor personnel may be required to perform collection under certain circumstances, such as retests.

All samples will be collected by VA Personnel

Question 2 Solicitation Reference: SOW §7 Courier Requirements Please clarify whether sixteen (16) courier trips represent the total annual requirement or only the minimum guaranteed quantity.

Up to 16 courier trips would be included in fees in original bid. Trips in excess of 16 are to be invoiced as required.

Question 3 Solicitation Reference: SOW §7 Courier Requirements It is anticipated, that the 16 courier trips would be distributed as 12 for each month of testing and the remaining for retests? Is it expected that the quarterly testing will be completed on the same day as the monthly testing?

Yes, they should be sampled on the same day. The four remaining trips would be used as needed for re-testing.

Question 4 Solicitation Reference: SOW §7 Retesting Requirements If a single parameter for one source is out of compliance and a retest is required, will just the single parameter be retested or will the complete panel be retested?

Only the failing tests would be re-tested, unless there was a broader concern.

Question 5 For reporting of endotoxin, is a result of “less than 10 EU/mL” or “greater than 10 EU/mL” sufficient on the report?

We expect to see the numbers associated with failing tests.

Question 6 Solicitation Reference: SOW Out-of-Compliance Procedures Please clarify the level of root cause analysis expected from the contractor.

Insight you have will be appreciated, but it is not in your scope of work to analyze root causes in our system and will not be compensated.

Question 7 Solicitation Reference: SOW Out-of-Compliance Procedures

Please clarify whether the contractor is responsible only for reporting findings or also providing corrective-action recommendations.

The Contractor is responsible for reporting test results only.

Question 8 Solicitation Reference: SOW Out-of-Compliance Procedures Please clarify whether participation in corrective-action meetings is required.

You are not required to attend meetings, but will be informed if additional testing is to be completed.

Question 9 Solicitation Reference: CLIN Schedule Please confirm that as a firm-fixed price contract and the unit being per month, that the monthly unit price quoted will be the price invoiced to the government regardless if all testing was performed? If this invoice would theoretically be rejected by the government, would the government consider changing the CLIN structure where

Per ANSI/AAMI ST108 and VHA Directive 1116, ALL tests will be completed monthly and quarterly as stated in the SOW, therefore the unit price will be the invoice price.

Per the SOW: Twenty (20) retests per year shall be included within the contract.

The 4 extra courier trip(s) were added due to the possibility of retests and could happen in the same month.

Quantities will be changed to “Estimated” due to the possibility of retests exceeding 20.

If additional retests, beyond the Twenty (20) are required, it will require Contracting Officer approval and a modification to the contract.

Question 10 Solicitation Reference: Retesting Requirements / CLIN Structure Please clarify how retesting costs should be proposed if no separate retesting CLIN exists.

Retesting will be paid for at the cost of one test as per each Line Item Number.

Question 11 Solicitation Reference: Security Requirements Please clarify whether contractor personnel who will be picking up samples will require VA badging, PIV credentials, facility access training, or background investigations.

Badges are not required for courier pickup.

Question 12 Solicitation Reference: Evaluation Factors Please clarify the relative weighting or order of importance among evaluation factors.

There are no weighted Evaluation Factors, however the contractor must be technically acceptable i.e. be able to perform the lab testing.

Question 13 Solicitation Reference: Evaluation Factors Please clarify what specific technical information the Government expects offerors to submit.

Task Breakdown Worksheet, Laboratory Certifications, Past Performance

Question 14 Please identify whether there is an incumbent contractor currently performing these services and if so, the previous contract number and/or price.

Information Not Available

Question 15 Solicitation Reference: Historical Usage Data Please provide historical annual testing and retesting quantities for the most recent contract year and for which measurements.

Information not available

Question 16 Solicitation Reference: Site Access Requirements Please clarify whether contractor parking, loading access, and courier access will be provided at no cost.

Contractor parking, loading access and courier access is available at no cost in designated areas.

Question 17 Solicitation Reference: B.2 Price/Cost Schedule When monthly and quarterly testing are aligned, will the monthly and quarterly samples be collected at the same time?

Yes.

Question 18 Will all monthly samples be collected on the same day to ensure only one courier visit is required each month?

Yes.

Question 19 Solicitation Reference: B.2 Price/Cost Schedule If a SPS source is not working at the time of routine collection, would the VA collect at a later time and require a second courier pick up that can be charged to the CLIN 0021?

Testing ports are available for sampling at each source whether equipment is in operation or not.

Question 20

Solicitation Reference: B.2 Price/Cost Schedule Several bottles are required for each source (1 for HPC, 1 for endotoxin, etc) such that more than 300 bottles will be required. Would the government consider removing CLIN 0022 and any costs for bottles will be included in the total price for CLINs 0001 to 0020?

Bottles for all required samples are to be included in the price.

Question 21 Would the government accept shipping samples to an accredited lab from the VA shipping warehouse as opposed to a courier?

No.

Question 22 What would be the predicted window in the day for sample pick up?

Pickup as coordinated – likely to be scheduled for approximately 9:00 a.m. on day of pickup.