Sources Sought 36C26326Q0621 A-dec Comparable Dental Chairs ver2.docx
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- Solicitation number
- 36C26326Q0621
About this file
This is a Request for Information/Sources Sought notice issued by the Department of Veterans Affairs, Network Contracting Office 23, on behalf of the St. Cloud VA Health Care System. The VA is researching the availability and capability of vendors qualified to provide comparable dental chair equipment to replace existing A-Dec brand chairs. The government is contemplating future Brand-Name Only procurement procedures and seeks information on alternative brand models with comparable quality and functionality to the following A-Dec equipment: 511 Chair, 532 TRAD Delivery System, 545 12 O'clock Assistant Instrumentation, 521 Doctor's Stool, 522 Assistant Stool, Syringe Mini-Head Kit QD TRAD OTC, Component-ETO-Core Motor Electric HDPC KL 703. The NAICS code is 339114 (dental equipment manufacturing) with a 1000-employee size standard, and the PSC code is 6515. All business sizes, including small businesses, are invited to respond.
Responses must be submitted by 05:00 PM CT on Thursday, June 4, 2026, to Joseph.Bennett@va.gov with the RFI Number 36C26326Q0621 in the subject line. Respondents must provide company information including SAM UEI, contact details, business size, manufacturer status, socioeconomic classification, schedule contract availability, authorized distributor status, and country of manufacture. Detailed technical specifications are required, including equipment compatibility with existing A-Dec footprints, weight capacity, chair height dimensions, swivel capability, locking mechanisms, track lighting, service life, warranty, installation and support services, and replacement parts procurement timelines. This RFI is issued for information and planning purposes only and does not constitute a solicitation; responses are not offers and cannot form a binding contract.
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| 36C26326Q0621.docx | DOCX document | |
| 36C26326Q0621 Sources Sought A-dec Comparable Dental Chairs.docx | DOCX document |
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REQUEST FOR INFORMATION / SOURCES SOUGHT: 36C26326Q0621
The DEPARTMENT OF VETERANS AFFAIRS, Network Contracting Office 23 (NCO 23), is conducting research and is issuing this Request for Information to learn of the availability and capability of business sources qualified to provide the items listed below. This is NOT a solicitation.
SUBJECT: A-Dec Dental Chairs and associated equipment for the St. Cloud VA Health Care System in St. Cloud, MN.
NAICS CODE: 339114, Size Standard: 1000 employees.
PSC: 6515
NOTICE:
The Department of Veterans Affairs, Network Contracting Office 23, on behalf of the St. Cloud VA Health Care System is contemplating using Brand-Name Only procedures in a possible future solicitation for A-Dec brand dental chairs and associated equipment. The medical center currently utilizes A-Dec dental chairs and is contemplating replacing them. The Government is seeking the most efficient procurement to replace the existing chairs and does not intend to perform any construction including construction to move or modify utilities or re-do flooring. The Government seeks chairs that utilize the existing A-Dec footprints and leaves no unsightly flooring visible.
This contracting office seeks information on other brand models that are comparable to the quality and functionality of the A-Dec equipment/services listed here and below:
| A-dec 511 Chair |
| A-dec 532 TRAD Delivery System |
| 545 – 12 O’clock Assistant Instrumentation |
| A-dec 521 Doctor’s Stool |
| A-dec 522 Assistant Stool |
| Syringe Mini-Head Kit, QD, TRAD, OTC |
| Component-ETO-Core |
| Motor, Electric HDPC, KL 703 |
HOW TO RESPOND:
All responses must have the VA RFI Number: 36C26326Q0621 in the Subject Line of the email!!!
All responses must be received no later than 05:00 PM CT, Thursday, June 4, 2026 All responses must be emailed to: Joseph.Bennett@va.gov All responses must include the following information:
| 1. | State the following information about your firm: | |
| a. Company Name. | ||
| b. SAM UEI. | ||
| c. Contact person. | ||
| d. Contact’s phone number. | ||
| e. Contact’s email address. |
2. State your firm’s Business Size under the above stated NAICS code - All business sizes are invited to respond.
3. State whether your firm is, or is not, the manufacturer of the items you are proposing.
4. If your firm is not the manufacturer, state the business size of the manufacturer of the equipment you are proposing, or provide the name and address of the manufacturer.
5. State if your firm is a Socioeconomic Small Business as described in RFO FAR 19.
6. State if your firm provides the required services on a Schedule contract. If so, include the Schedule, Schedule Contract Number and Schedule Contract Expiration Date.
| 7. | State if your firm is an authorized distributor of the manufacturer such that manufacturer would provide a letter stating your firm is one of their authorized distributors. |
| 8. | State if the equipment you are proposing is produced (manufactured or final assembled) in the United States. If not, state all countries the equipment is produced in. |
| 9. | Provide the brand, models, model numbers and descriptive literature of the equipment your firm would propose. |
Please include but do not limit your information to the following:
a. Describe how your proposed equipment would work with the existing footprint of older A-Dec dental chairs.
b. Maximum weight limit/weight capacity of your chairs.
c. Your chair’s minimum and maximum height from the floor to bottom of seat in inches.
| d. Your chair’s maximum swivel. |
| e. Your chair’s locking mechanism |
| f. Your track lighting. |
| g. Service life of your proposed equipment. |
| f. Your warranty. |
h. Describe your support services. Who would be performing the installation and support? Are they the manufacturer’s employees? Are they trained and/or certified by the manufacturer? What is your role providing support?
i. Describe the process for obtaining replacement parts, what replacement parts take the longest to obtain and approximately how long it takes to obtain them.
DISCLAIMER AND ADDITIONAL NOTICES:
This RFI/Sources Sought is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. AT THIS TIME NO SOLICITATION EXISTS. (DO NOT REQUEST A COPY OF THE SOLICITATION).
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