36C26326Q0615_1.docx

SUBJECT*

Fire Alarm Panels

GENERAL INFORMATION

SET-ASIDE

NETWORK CONTRACTING OFFICE 23

316 ROBERT STREET N, SUITE 506

SAINT PAUL MN 55101

POINT OF CONTACT*

Contracting Specialist Arielle Lifto arielle.lifto@va.gov 651-293-3031

PLACE OF PERFORMANCE

4801 Veterans Drive

St. Cloud MN

ADDITIONAL INFORMATION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

No phone calls. Send any responses by e-mail only. As this is a Sources Sought Notice for market research purposes, the Government will not accept any technical questions at this time.

This is a Sources Sought Notice to determine small business sources capable of Fire Alarm Panels and Installation of Edwards EST4 Brand Name Only system per this notice under NAICS 561621 (Security Systems Services (except Locksmiths)) Small business size standard is $25 million. Product Service Code (PSC) is N063 (Installation of equipment- alarm, signal, and security detection systems).

BACKGROUND:

THIS IS A SOURCES SOUGHT NOTICE BEING RELEASED PURSUANT TO FEDERAL ACQUISITION REGULATION (FAR) PART 10: MARKET RESEARCH. This notice is issued solely for informational, market research, and planning purposes only. It does not constitute a solicitation or a promise to issue a solicitation in the future. This notice does not commit the Federal Government to contract for any service at this time.

Further, the U.S. Department of Veterans Affairs, Network Contracting Office (NCO) 23/ Supply Services Team 1 is not at this time seeking offers, and will not accept unsolicited offers.

Respondents are advised that the Federal Government will not pay for any information or administrative costs incurred in response to this notice. All costs associated with responding to this notice will be solely at the responding party’s expense.

Responses to this notice are not offers and cannot be accepted by the Federal Government to form a binding contract. Although the term “offeror” is used in this notice, your respective organization’s response will be treated as information only and shall not be used as an offer.

OBJECTIVE:

The objective of this notice is to conduct market research to determine if there are Service Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) sources, or any other Small Businesses capable of providing Fire Alarm Panels and Installation for the St. Cloud VA Medical Center.

DESCRIPTION OF SERVICE:

See Attached Proposed Statement of Work.

PLACES OF PERFORMANCE:

See Attached Proposed Statement of Work.

POTENTIAL SCOPE OF WORK:

See Attached Proposed Statement of Work.

POTENTIAL CERTIFICATIONS AND LICENSURE:

See Attached Proposed Statement of Work.

SUBMITTAL OF RESPONSES:

Responses shall be sent via electronic mail only by 10:00am Central Standard Time (CST), 6/10/2026 to:

Arielle Lifto Contracting Specialist E-mail: Arielle.lifto@va.gov Subject: RFI 36C26326Q0615 Fire Alarm Panels and Installation Offerors shall submit a capability statement indicating their ability and experience to provide the services cited above; such statement shall also list:

· Name of offeror

· Address of offeror

· UEI Number of offeror

· OEM Certification or Authorization by OEM

· Point of contact name, phone number, and e-mail of offeror

· Whether or not vendor is SDVOSB or VOSB; SDVOSB and VOSB will be verified through Vet Biz at https://veterans.certify.sba.gov/ .

· Whether or not vendor has General Services Administration (GSA) Federal Supply Schedule (FSS) contract; if so, please provide GSA FSS contract number certifications and licensure that its applicable staff holds

Specifications

Edwards Brand Name Only ~ Fire Alarm Panels with Installation

Components:

EST 4 Panels – 26 Each Remote Annunciators (Two-Way Communication) – 17 Each Fire Works Software – 1 Each Laptop for Fire Works Software – 1 Each Temporary Materials Miscellaneous Install Materials ICRA Material

Installation Services:

· Contractor to furnish, install, provide all equipment, labor, materials and equipment required to replace (1 EA) EST3, (25 EA) EST3X fire alarm panel assemblies.

· The existing EST3 fire alarm solution is at the end of its life; requiring replacement with EST4 fire alarm solution.

· The facility primary fire alarm panel is an EST3 located in Building 7 (Boiler House). There are twenty-five EST3X panels located throughout the campus networked back to the EST3 panel.

There are seventeen (17) remote annunciators connected to the EST3X panels on campus. The fire alarm network resides on the campus engineering fiber optic back bone, which is a 24 strand OM1 multi-mode Class A loop

· The fire alarm network resides on the campus engineered fiber back bone.

· The new remote annunciators with the EST 4 require fiber network connections to be functional. Include fiber within the miscellaneous install material.

· In building 7 there is a FireWorks Incident Management Platform for command and control of the campus fire alarm system, the existing computer and software need to be upgraded to enable the EST4 panel upgrade.

· New products shall integrate with existing Edward components.

· All existing indicating and initiating field devices will remain unchanged.

· A minimum of 1 building per day (8-hour shift) shall be transferred to the new panel assembly.

· ICRA containment will be required when installing panels and working above ceilings.

· Temporary connections, framing and other temporary work shall be included in order to maintain the campus fire alarm system during the contract.

· The VA acknowledges in order to start and complete this work the VA will operate (2) fire alarm assemblies. One system will be EST3 until replacement, one system will be in-process EST 4 panels.

· The contractor shall conduct work Monday through Friday 8:00 am – 4:30 pm. Excluding Federal Holidays. Extra hours will only be offered in emergency conditions.

· Storage onsite is limited to the trailer out lot.

· The vendor shall be allowed 1 parking stall for an enclosed, locked trailer.

· No storage within the campus system is permitted. Parking for contractor/vendor vehicles is at the contractor out lot.

· Contractor shall perform testing /final inspection with VA staff present to ensure equipment is fully functional and operational per the manufacturer.

Training:

Contractor will include 8 hours of onsite training for 8 VA staff members in the maintenance and operation of the new system.

Sequence:

Kick-Off Meeting, Submittals, Badging

Field Work:

Coordinate All Work With VA Representatives prior to executing.

· EST 4 Laptop

· EST 4 Fireworks software

· Temp install EST 4 network and panel frame in boiler house and new compatible annunciator with EST4 panel

· Install EST 4 panel assemblies – 1 building per day functional minimum

· Remove Existing Annunciators and EST3X panels

· Remove EST 3 Boiler House panel last

· Install Boiler house EST 4 panel into permanent location

· Commission System

· Train VA Staff

· Provide As Built Documents

· Maintenance Documents

· Final Inspection

· Acceptance

Period Of Performance:

90 Calendar Days to complete work after notice to proceed Admin period 40 days Field Work 50 days

Badging:

· Contractor and/or all sub-contracted personnel are required to always wear and have visible a Contractor Badge.

· Badges are issued by Facilities Management (FM), B-3, second floor. FM Office hours are Monday – Friday, 8:00 am – 4:30 pm.

· The Contractor shall be required to obtain and display identification badges for all employees requiring access to the St Cloud VA Facility.

· These badges will be Government furnished and issued to Contractor employees upon initial entry, under contract.

· Identification shall be always worn on the outer clothing between the neck and waist on the front of the body and visible with the Contractor’s name plainly displayed.

· Loss of a contractor badge shall be reported to the COR no later than the following workday.

· All contract personnel shall be checked in by Facilities Management (FM) located in building 3, second floor.

Location:

St Cloud VA, 4801 Veterans Drive, St Cloud, MN 56303

LIST OF Attachments:

Attachment 1 ~ Assembly Locations

See attached document: Assembly Locations.