36C26326Q0576_1.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

NETWORK CONTRACTING OFFICE 23

1303 5TH STREET, SUITE 300

CORALVILLE IA 52241

POINT OF CONTACT*

Contracting Officer Erica Miller erica.miller5@va.gov

PLACE OF PERFORMANCE

4801 Veterans Drive

St. Cloud, MN 56303

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Gas Monitoring System for the St. Cloud VA Health Care System.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This is a solicitation conducted using FAR Part 13 (Simplified Acquisition Procedures).

This announcement constitutes the only solicitation, quotes are being requested.

Solicitation number 36C26326Q0576 is issued as a request for quotes (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-04.

This procurement is a total small business set-aside (SB). Prospective offerors must be registered and current in the System for Award Management (SAM) database at time of offer to the Government (https://www.sam.gov).

Quotes will only be accepted from responsible contractors. The NAICS code for the solicitation is 532490 with a size standard of $40 million.

A list of the contract line items, quantities, and units of measure are listed within the attached solicitation documentation.

The VA anticipates one firm fixed price contract award to provide services to St. Cloud VA Health Care System, 4801 Veterans Dr. St. Cloud, MN 56303 The period of performance is 05-01-2026 to 09-30-2026 FAR provisions 52.212-1, 52.212-2, and 52.212-3 apply to this procurement and are detailed within the attached solicitation document.

FAR clause 52.212-4 apply to this procurement and are included within the attached solicitation document.

Additional requirements are listed within the attached solicitation document.

The Defense Priorities and Allocations System (DPAS) does not apply to this acquisition.

Technical questions on this solicitation are due via e-mail only to Erica Miller, Contract Specialist, at erica.miller5@va.gov no later than 5:00pm Central Standard Time (CST), 04-20-2026.

Quotes are due to the Contracting Office by 5:00pm CST, 04-27-2026. Quotes are required to be emailed to erica.miller5@va.gov prior to the solicitation closing date and time. It is the responsibility of the offeror to ensure their quote is received in its entirety by the Contract Specialist before the solicitation closing.

Contact Erica Miller, Contract Specialist, at erica.miller5@va.gov for information regarding the solicitation.

Statement of Work – SPS Gas Monitoring System

St. Cloud VA Health Care System has a requirement for the furnishing, installing, commissioning, and training of a continuous gas monitoring system to monitor sterilant gases used in two (2) Steris V-Pro maX 2 low-temperature sterilizers and three (3) Medivators Scope Reprocessors located in the Sterile Processing Service (SPS) area of Building 4 Basement.

The contractor and gas monitoring system shall meet the following requirements:

· Accepted Manufacturer: ChemDAQ Steri-Trac 2 or approved equal.

· Any request for substitution must be submitted with the offeror’s proposal and include full technical data demonstrating equivalence.

· Offeror must be an authorized distributor/installer of the proposed equipment with factory-trained and certified technicians.

· Contractor shall have a minimum of five (5) years’ experience installing, commissioning, and servicing sterilant gas monitoring systems in healthcare facilities.

· System shall continuously monitor for Hydrogen Peroxide (H₂O₂) and Peracetic Acid (PAA) vapors as applicable to the equipment being served, in compliance with OSHA standards under 29 CFR 1910.1000, which establish a Permissible Exposure Limit (PEL) of 1 ppm (1.4 mg/m³) as an 8-hour Time Weighted Average (TWA) for hydrogen peroxide. Monitoring shall ensure exposures do not exceed this PEL, with capabilities for assessing short-term peaks.

· System shall include fixed area monitors, remote displays, data acquisition system, remote video display and all associated sensors, mounts and accessories required for a complete and operational system.

· All sensor and display locations shall be as shown on the attached drawing titled “Equipment Locations.pdf” (Sheet E2.01 – Power Plan, Basement Building 4). Legend:

· Red dot = Fixed monitor (Hydrogen Peroxide or Peracetic Acid sensor)

· Green dot = Remote display

· Yellow dot = Data Acquisition System

· Blue dot = Remote video display

· EMT conduit pathway, as well as the indicated signal cabling, is already installed by others between monitoring locations as shown on the attached drawing.

· Contractor shall furnish and install all cable terminations, make final connections to the devices, and mount devices in a finished and professional manner.

· System shall provide local audible and visual alarms at each remote display and fixed monitor location.

· System shall be capable of data logging and trending.

Scope of Supply and Services

The contractor shall furnish all labor, materials, tools, equipment, transportation, supervision, and incidentals necessary to provide a complete and fully operational Steri-Trac 2 (or approved equal) gas monitoring system to include, at a minimum:

1. Fixed area monitors/sensors at each location marked in red

2. Remote displays at each location marked in green

3. Data Acquisition System (yellow)

4. Remote video display (blue)

5. Cable terminations and connections.

6. All mounting hardware, brackets, and supports

7. AC power cords to connect all devices to 120-volt receptacles.

7. Start-up, testing, and commissioning of the complete system

8. On-site training for VA SPS staff and Biomedical Engineering personnel (minimum 4 hours)

9. As-built drawings and operation & maintenance manuals (2 hard copies + PDF)

Place of Performance

St. Cloud VA Medical Center 4801 Veterans Drive St. Cloud, MN 56303-2015 Building 4 – Basement SPS Area

Installation Requirements

Contractor shall furnish all necessary labor, tools, equipment, and transportation required to install the gas monitoring system in the locations shown on the referenced drawing.

Upon award, Contractor shall coordinate with the Post-award POC to establish work schedule within the contract Period of Performance and coordinate security badging for contractor personnel.

Contractor personnel, while on VA property, shall adhere to all requirements and regulations that govern the VA Health Care System, including wearing St. Cloud VA Contractor badges at all times and compliance with the VHA tobacco-free campus policy.

Installation shall be performed during normal business hours Monday through Friday 8:00 am to 4:30 pm, excluding Federal Holidays, unless otherwise authorized by the VA POC.

Period of Performance

INSTALLATION & COMMISSIONING: 05/01/2026 – 09/30/2026

STAFF TRAINING: To be completed no later than 05/15/2026

Warranty

Contractor shall provide a minimum one (1) year parts and labor warranty on all equipment and installation workmanship. This includes replacement of any sensors that have exceeded their service life. Warranty period shall begin upon written acceptance by the Post-award POC that the system is fully installed, commissioned, and operating in accordance with manufacturer specifications and VA requirements.

See attached document: S02 - 36C26326Q0576.

See attached document: WD - 2015-4953 Stearns County.

Combined Synopsis/Solicitation Notice