36C26326Q0541.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

NETWORK CONTRACTING OFFICE 23

2101 NORTH ELM STREET (04-S)

FARGO ND 58102

POINT OF CONTACT*

Contract Specialist Theresa (Tess) Thunder theresa.thunder@va.gov

PLACE OF PERFORMANCE

VISN 23: Iowa City VA, Central Iowa VA, Minneapolis VA, and Nebraska Western Iowa VA

DESCRIPTION

The Department of Veteran Affairs, VISN 23 requires Videonystagmographs Frenzel Goggles System Equipment with the Salient Characteristics listed in the Statement of Work below.

This is a sources sought looking for businesses to provide the supplies listed below for market research purposes. No awards of a contract will be made from this announcement.

If you are a vendor that can provide the requested information above and required supplies described below with competitive pricing, send your information (to include your organization's Unique Entity Identifier number) with a description of proof of capability to: theresa.thunder@va.gov on or before April 20, 2026. Only emailed responses will be considered.

Additionally, please provide answers as appropriate to the following questions in the table below with your response to this sources sought. Failure to respond to the following questions may affect the acquisition strategy.

*If applicable, VAAR 852.219-76 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Supplies and Products, will apply to the potential solicitation if set-aside for Veteran Owned Small-Businesses.* *If applicable, VAAR 852.212-71 Gray Market Items, will apply to the potential solicitation.* *If applicable, FAR 52.219-14 Limitations on Subcontracting, will apply to the potential solicitation if set-aside for Small-Businesses. *

Statement of Work

VISN 23-Videonystagmographs Frenzel Goggles System Equipment Procurement Scope The purpose of this requirement is to procure Videonystagmographs Frenzel Goggles System equipment. Videonystagmographs/Frenzel Goggles are used as a diagnostic tool in Physical Therapy and Rehabilitation and Extended Care to evaluate involuntary eye movement. This will include all equipment, materials, design services, installation labor, implementation services, training, and incidental materials/labor/services to fully install this equipment. A brand name or equal Videonystagmographs Frenzel Goggles System equivalent to the one listed in Qualifications.

Brand Name or Equal Requirement:

1. If an item is identified as “brand name or equal,” the purchase description shall reflect the characteristics and level of equality that will satisfy the Government's needs.

2. For equivalent items to be considered equivalent of the product(s) of the brand name manufacturer, they must-

a) Meet the salient physical, functional, or performance characteristics specified in this solicitation;

b) Clearly identify the item by-

a. Brand name, if any; and

b. Make or model number;

c) Includes descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

d) Clearly describe any modifications the offeror plans to make in a product to make it conform to the requirements. Mark any descriptive material to clearly show the modifications.

3. The Contracting Officer will evaluate “equal” products on the basis of information furnished or identified and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified.

Qualifications The medical equipment is brand name or equal to the Visual Eyes 505 Frenzel Videonystagmographs Frenzel Googles System. To be eligible for consideration, the vendor must provide the Videonystagmographs Frenzel Googles System equipment that meets all requirements and salient characteristics.

A. Salient characteristics

1. Video goggles with dual USB cameras

2. Wireless Remote Control

3. Room Camera with Microphone

4. VisualEyes 505 Software or Equal

5. Oto Access Database or Equal

6. VORTEQ Assessment Package or Equal

7. System with VORTEQ Diagnostic Module or Equal for Specific Sites Listed Below B. Requirements

1. Must provide all installation services required to complete the projects. These services should include, but are not limited to, project management, product upgrade, installation, travel to and from the VA facilities.

2. Vendor must include cleaning and system maintenance instructions

3. Must be able to perform the following tests: Dynamic Visual Acuity, Gaze Stabilization Test, Functional Vision Head Impulse Test, and Video Frenzel Spontaneous Nystagmus Test

4. Must include an education or clinical package that assesses, diagnose, and treats Benign Paroxysmal Positional Vertigo (BPPV)

5. System must be able to perform tests in both a dark and lighted room

6. System must be capable of measuring and recording binocularly

7. Automatic (software enabled) eye centering

8. System should be standalone and not need any network connections to function

9. System should be able to create tests that can be saved so end users can see the results of each test

10. System should be portable and easily movable

11. Must provide a laptop that has the latest operating system that supports the Videonystagmographs Frenzel Goggles System C. Below is a breakdown of the equipment and services needed per site:

1. VA Iowa City Main Campus:

a. Quantity 1

b. Visual Eyes 505 Binocular Goggles Video Frenzel System or Equal with VORTEQ Diagnostic Module or Equal

i. Video goggles with dual USB cameras

ii. Wireless Remote Control

iii. Room Camera with Microphone

iv. VisualEyes 505 Software or Equal

v. VORTEQ Assessment Package or Equal

vi. Oto Access Database or Equal

vii. Laptop

c. VORTEQ Diagnostic Package or Equal

d. Onsite Installation

e. Onsite Training

2. VA Iowa City – Cedar Rapids CBOC:

a. Quantity 1

b. Visual Eyes 505 Binocular Goggles Video Frenzel System or Equal with VORTEQ Diagnostic Module or Equal

i. Video goggles with dual USB cameras

ii. Wireless Remote Control

iii. Room Camera with Microphone

iv. VisualEyes 505 Software or Equal

v. VORTEQ Assessment Package or Equal

vi. Oto Access Database or Equal

vii. Laptop

c. VORTEQ Diagnostic Package or Equal

d. Onsite Installation

e. Onsite Training

3. VA Iowa City – Davenport CBOC:

a. Quantity 1

b. Visual Eyes 505 Binocular Goggles Video Frenzel System or Equal with VORTEQ Diagnostic Module or Equal

i. Video goggles with dual USB cameras

ii. Wireless Remote Control

iii. Room Camera with Microphone

iv. VisualEyes 505 Software or Equal

v. VORTEQ Assessment Package or Equal

vi. Oto Access Database or Equal

vii. Laptop

c. VORTEQ Diagnostic Package or Equal

d. Onsite Installation

e. Onsite Training

4. VA Minneapolis

a. Quantity 3

b. Visual Eyes 505 Binocular Goggles Video Frenzel System or Equal with VORTEQ Diagnostic Module or Equal

i. Video goggles with dual USB cameras

ii. Wireless Remote Control

iii. Room Camera with Microphone

iv. VisualEyes 505 Software or Equal

v. VORTEQ Assessment Package or Equal

vi. Oto Access Database or Equal

vii. Laptop

c. VORTEQ Diagnostic Package or Equal

d. Onsite Installation

e. Onsite Training

5. VA Minneapolis – Chippewa CBOC:

a. Quantity 1

b. Visual Eyes 505 Binocular Goggles Video Frenzel System or Equal

i. Video goggles with dual USB cameras

ii. Wireless Remote Control

iii. Room Camera with Microphone

iv. VisualEyes 505 Software or Equal

v. Oto Access Database or Equal

vi. Laptop

c. Onsite Installation

d. Onsite training

6. VA Minneapolis – Rice Lake CBOC:

a. Quantity 1

b. Visual Eyes 505 Binocular Goggles Video Frenzel System or Equal

i. Video goggles with dual USB cameras

ii. Wireless Remote Control

iii. Room Camera with Microphone

iv. VisualEyes 505 Software or Equal

v. Oto Access Database or Equal

vi. Laptop

c. Onsite Installation

d. Remote Training

7. VA Minneapolis – Twin Ports CBOC:

a. Quantity 1

b. Visual Eyes 505 Binocular Goggles Video Frenzel System or Equal

i. Video goggles with dual USB cameras

ii. Wireless Remote Control

iii. Room Camera with Microphone

iv. VisualEyes 505 Software or Equal

v. Oto Access Database or Equal

vi. Laptop

c. Onsite Installation

d. Remote Training

8. VA Minneapolis – Hibbing CBOC:

a. Quantity 1

b. Visual Eyes 505 Binocular Goggles Video Frenzel System or Equal

i. Video goggles with dual USB cameras

ii. Wireless Remote Control

iii. Room Camera with Microphone

iv. VisualEyes 505 Software or Equal

v. Oto Access Database or Equal

vi. Laptop

c. Onsite Installation

d. Remote Training

9. VA Minneapolis – Maplewood CBOC:

a. Quantity 1

b. Visual Eyes 505 Binocular Goggles Video Frenzel System or Equal

i. Video goggles with dual USB cameras

ii. Wireless Remote Control

iii. Room Camera with Microphone

iv. VisualEyes 505 Software or Equal

v. Oto Access Database or Equal

vi. Laptop

c. Onsite Installation

d. Remote Training

10. VA Minneapolis – Shakopee CBOC:

a. Quantity 1

b. Visual Eyes 505 Binocular Goggles Video Frenzel System or Equal

i. Video goggles with dual USB cameras

ii. Wireless Remote Control

iii. Room Camera with Microphone

iv. VisualEyes 505 Software or Equal

v. Oto Access Database or Equal

vi. Laptop

c. Onsite Installation

d. Remote Training

11. VA Minneapolis – Rochester CBOC:

a. Quantity 1

b. Visual Eyes 505 Binocular Goggles Video Frenzel System or Equal

i. Video goggles with dual USB cameras

ii. Wireless Remote Control

iii. Room Camera with Microphone

iv. VisualEyes 505 Software or Equal

v. Oto Access Database or Equal

vi. Laptop

c. Onsite Installation

d. Remote Training

12. VA Minneapolis – Mankato CBOC:

a. Quantity 1

b. Visual Eyes 505 Binocular Goggles Video Frenzel System or Equal

i. Video goggles with dual USB cameras

ii. Wireless Remote Control

iii. Room Camera with Microphone

iv. VisualEyes 505 Software or Equal

v. Oto Access Database or Equal

vi. Laptop

c. Onsite Installation

d. Remote Training

13. VA Central Iowa- Main Campus:

a. Quantity 1

b. Visual Eyes 505 Binocular Goggles Video Frenzel System or Equal with VORTEQ Diagnostic Module or Equal

i. Video goggles with dual USB cameras

ii. Wireless Remote Control

iii. Room Camera with Microphone

iv. VisualEyes 505 Software or Equal

v. VORTEQ Assessment Package or Equal

vi. Oto Access Database or Equal

vii. Laptop

c. VORTEQ Diagnostic Package or Equal

d. Onsite Installation

e. Onsite training (will include CBOC personnel)

14. VA Central Iowa - Fort Dodge CBOC:

a. Quantity 1

b. Visual Eyes 505 Binocular Goggles Video Frenzel System or Equal with VORTEQ Diagnostic Module or Equal

i. Video goggles with dual USB cameras

ii. Wireless Remote Control

iii. Room Camera with Microphone

iv. VisualEyes 505 Software or Equal

v. VORTEQ Assessment Package or Equal

vi. Oto Access Database or Equal

vii. Laptop

c. VORTEQ Diagnostic Package or Equal

d. Onsite Installation

15. VA Central Iowa - Marshalltown CBOC:

a. Quantity 1

b. Visual Eyes 505 Binocular Goggles Video Frenzel System or Equal with VORTEQ Diagnostic Module or Equal

i. Video goggles with dual USB cameras

ii. Wireless Remote Control

iii. Room Camera with Microphone

iv. VisualEyes 505 Software or Equal

v. VORTEQ Assessment Package or Equal

vi. Oto Access Database or Equal

vii. Laptop

c. VORTEQ Diagnostic Package or Equal

d. Onsite Installation

16. VA Nebraska Western Iowa - Omaha:

a. Quantity 1

b. Visual Eyes 505 Binocular Goggles Video Frenzel System or Equal

i. Video goggles with dual USB cameras

ii. Wireless Remote Control

iii. Room Camera with Microphone

iv. VisualEyes 505 Software or Equal

v. Oto Access Database or Equal

vi. Laptop

c. Onsite Installation

d. Onsite Training

17. VA Nebraska Western Iowa-Lincoln CBOC - Visual Eyes 505 Binocular Goggles Video Frenzel System Quantity 1

a. Visual Eyes 505 Binocular Goggles Video Frenzel System

i. Video goggles with dual USB cameras

ii. RF remote control

iii. Room camera with microphone

iv. VisualEyes 505 Software

v. Oto Access Database

vi. Laptop

b. Onsite installation

c. Onsite training Implementation/Project Management Services Implementation Services shall include, but are not limited to, a project manager, a detailed project timeline with defined roles and responsibilities (including contractor-provided and VA resources), on-site installation coordination of all equipment, software and accessories, and schedule for Go-Live. The contractor shall perform the onsite setup, including system diagnostics and calibration procedures, as well as provide training.

a) VISN 23 has designated points of contact (POCs) for each facility that shall be provided upon award. The contractor shall work with these individuals to implement the technology.

b) The contractor shall hold a kickoff meeting with the designated POCs for each facility. The project management plan and communications plan shall be reviewed at the kickoff meeting. Discussion about the site order and schedule for implementation will begin at the kick-off meeting.

c) The project manager shall hold periodic project meetings as needed with the facility POCs and the VISN Contracting Officer’s Representative (COR).

d) The contractor shall collaborate with site POCs to minimize interference with normal operations.

Place of Performance The contractor will deliver the equipment to the following VA Medical Centers. Equipment for the CBOCs must also be delivered to the main campus addresses but installation and training support may be needed at each location. Sites will work with the awarded vendor to coordinate and schedule installation and training.

· VA Iowa City Main Campus Address: 601 Highway 6 West Iowa City, IA 52246

· VA Central Iowa Main Campus Address: 3600 30th St, Des Moines, IA 50310

· VA Minneapolis Main Campus Address: 1 Veterans Dr, Minneapolis, MN 55417

· VA Nebraska Western Iowa – Omaha Main campus Address: 4101 Woolworth Avenue, Omaha, NE 68105 Delivery Requirements The Contractor shall coordinate in advance with on-site designated facility POC(s) and COR delivery of equipment to the final destination and obtain the appropriate Supply Chain Management POC to include in the communication plan. All equipment must be processed through Supply Chain Management prior to going to final destination. The Contractor shall make any changes to the delivery schedule at the request of facility POC(s) and COR. The Contractor shall provide delivery, shipping and tracking information to the facility POC(s) and COR in advance before equipment arrival at the facility.

The Contractor is responsible for inventorying materials prior to delivery to VA sites to check for accuracy in quantity and part number. The Contractor shall deliver materials to the job site in the appropriate protective containers or packager, clearly labeled with the contractor’s name, address, equipment make and model and serial identification numbers, and Purchase Order (PO) number and facility Technical POC.

In the case of multiple container deliveries, a statement readable near the VA PO number shall indicate total number of containers for the complete shipment (i.e., “Package 1 of 2”), clearly readable on manifests and external shipping labels. Facility POC (s) may reject items that do not conform to any of these requirements.

The Contractor shall provide shipping to return any defective repairs from VA Facilities to the Contractor. There shall be no additional cost to the Government for shipping Installation Requirements Contractor shall coordinate with facility POCs to minimize interruption of normal operations. Contractor shall provide and wear attire that is appropriate to the areas they occupy, for example, Bunny Suit, shoe covers, hats, beard covers, face masks, etc. All waste will be removed by the contractor. Contractor shall work with onsite staff to limit interference with all clinical activities.

Warranty The contractor shall provide a minimum one-year warranty on newly installed equipment. The warranty period shall begin after VA authorized personnel have accepted the products delivery, installation, and functionality. In addition, contractor shall indicate availability and cost of extended parts warranty options.

Sources Sought Notice