S02. 36C26326Q0495.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C263-26-AP-1129

36C26326Q0495 03-27-2026

Arielle Lifto arielle.lifto@va.gov 651-293-3031 04-07-2026

10:00 AM CDT

36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

316 ROBERT STREET N, SUITE 506

SAINT PAUL MN 55101

X 100

X

238220

$19 Million

N/A

X

36C636

Nebraska Western Iowa HCS

4101 Woolworth Ave.

Omaha NE 68105

36C263

Y

FINANCIAL SERVICES CENTER

PO BOX 149971

AUSTIN TX 78714-9971

See CONTINUATION Page

HVAC and Plumbing Repair

This requirement is for the Repair and Upgrade of the

Nebraska Western Iowa VAMC HVAC system.

Site Visit Information, Please see Statement of Work.

All Details of the requirement of this Contract are listed in the Statement of work.

Questions are due to arielle.lifto@va.gov by 12:00pm CST

Thursday April 2nd, 2026.

See Block 8 for Offer Due Date.

See CONTINUATION Page

X X

X One

Jesse Sweesy

VA-VHA-RPOC-2023-0042

36C26326Q0495

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

HVAC & PLUMBING UPGRADE OR REPAIR SERVICE CONTRACT

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION .................................................. Error! Bookmark not defined.

B.3 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 40

C.3 52.219-13 NOTICE OF SET-ASIDE OF ORDERS (MAR 2020)

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.5 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

C.6 VAAR 852.211-76 LIQUIDATED DAMAGES – REIMBURSEMENT FOR DATA

BREACH COSTS (FEB 2023) ALTERNATE I (FEB 2023)

C.7 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.8 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.9 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.10 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) . 58

C.11 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.3 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION

FEB 2025)

E.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.5 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

E.6 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C263

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[X] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon Acceptance

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 HVAC & PLUMBING UPGRADE OR REPAIR SERVICE CONTRACT

SITE VISIT

Tuesday March 31st, 2026 at 10:00AM CST

POC: Kyle Rotert

Location: Omaha VAMC, 4101 Woolworth Ave, Omaha, NE 68105. Engineering Office B618.

LOCATION OF SERVICES

Omaha VAMC, 4101 Woolworth Ave, Omaha, NE 68105

Facility Size: 813,984 sq. ft

Main Building (Building 1, Building 17)

Ambulatory Care Center (ACC)

PERFORMANCE WORK PERIOD OF PERFORMANCE

Notice to Proceed (NTP) + 240 Calendar Days

The contractor shall be prepared to complete the cooling system equipment installation first, followed by the heating system equipment. This timeline and any questions regarding prioritization should be discussed and clarified during the kickoff meeting.

CONTRACTING OFFICER REPRESENTATIVE / TECHNICAL REPRESENTATIVE

For the purposes of this contract, contracting officer representative (COR) and VA technical point of contact (TPOC) may be used interchangeably to delineate an individual employee by the government at the facilities where work will take place.

CORs are located in the Engineering Department office, Room B618.

Primary COR: Kyle Rotert, Kyle.Rotert@va.gov, 531-205-5343

Secondary/Alternate COR: Paul Karnish, Paul.Karnish@va.gov, 402-201-3756

Tertiary/Alternate COR: Griffin Walsh, Griffin.Walsh@va.gov, 531-232-9231

WORK HOURS & OWNER COORDINATION

The contractor shall limit all impacts to patients or staff by phasing work during or outside of normal business hours accordingly. Normal business hours are 0700-1600.

Should services provided not impact patient or staff services, work can be performed during normal business hours. Questions on local facility impacts and work proposed by the contractor shall be directed to the contracting officer representative (COR) for approval of work to be performed during or after hours.

If systems lack redundancy and impact climate parameters, work should be performed after hours. Due to the continuous operations of the hospital and sensitive populations served, all equipment or utility outages shall be communicated to the contracting officer, primary and alternate COR for VA approval 28 calendar days prior to work proceeding.

The contractor shall build time for the VA to receive adequate approvals for such outages into their schedule and be prepared to work outside of normal business hours to accomplish any outages to limit impact to the patients, staff and visitors of the

NWIHCS.

mailto:Kyle.Rotert@va.gov mailto:Paul.Karnish@va.gov mailto:Griffin.Walsh@va.gov

Time is of the essence for all work improving cooling capabilities within this contract.

The Contractor shall coordinate and phase work to improve systems during “off” season where applicable.

KICKOFF MEETING

The general contractor shall schedule a kickoff meeting no later than 14 calendar days following notice to proceed. The contractor shall provide an agenda in preparation of the meeting, take meeting minutes, and shall email these notes to all parties included in the meeting invite. At a minimum, the contractor shall provide the general contractor contact information that can be reached 24/7 as well as subcontractors, and any required onsite coordination for inspection, testing or deliveries during the duration of the period of performance, any hazards expected, preconstruction risk assessments where applicable and infection control risk assessments where applicable. At the discretion of the contracting officer (CO), the action of establishing a time and place of the conference, agenda and summary may be delegated or taken on by the contracting officer.

During the kickoff meeting the contractor shall provide a schedule and schedule of values to meet each aspect covered within the contract scope. Changes to these documents shall be communicated to the Contracting Officer, primary and alternate Contracting Officer Representatives (CORs) immediately.

o Schedule shall be prepared to provide the below information meeting or exceeding the contracted period of performance,

▪ Contract start date: [Insert Date]

▪ Estimated completion date: [Insert Date]

▪ Key milestones:

➢ Site survey and preparation: [Insert Date]

➢ Procurement of materials: [Insert Date]

➢ Removal of existing equipment/materials: [Insert Date]

➢ Installation of new equipment/materials: [Insert Date]

➢ Testing and commissioning: [Insert Date]

CERTIFICATIONS

It is the expectation that all contractors meet the below qualifications. If contracted employees change from the proposal provided in the solicitation the general contractor shall provide credentials for VA review and approval prior to work. During the proposal stage of the solicitation, each bidder shall provide copies (scanned or photographed) of the qualifications for the contractors performing the work, as well as evidence of meeting the identified minimum qualifications.

General contractor shall provide one OSHA “Competent Person” (CP) to be physically present at all job sites. This individual shall be directly employed by the general contractor with authority to speak on behalf of the general contractor. This individual shall be capable of identifying existing and predictable hazards in the surroundings and working conditions which are unsanitary, hazardous, or dangerous to employees, and who has the authorization to take prompt corrective measures to eliminate them (see 29 CFR 1926.32(f)). The prime contractor(s) are responsible for informing their subcontractors of the safety provisions under the terms of the contract and the penalties for noncompliance, coordinating the work to prevent one craft from interfering with or creating hazardous working conditions for other crafts, and inspecting subcontractor operations to ensure that mishap prevention responsibilities are being carried out. This individual shall have a current OSHA 30 certification and provide no less than 3 years’ worth of job-related experience similar to that being asked in this contract.

The general contractor shall also provide NATE (North American Technician Excellence) certification staff with current EPA 608 credentials and at least 2 years of experience performing work similar of scope to that covered within this document.

The competent person and HVAC technician may be the same individual at the general contractor’s discretion. Contractor shall include this information in any proposals to the solicitation with the credentials of the proposed staff. Should staff change over duration of procurement the contractor shall provide new credentials for VA acceptance prior to work.

All plumbers must hold appropriate licenses and possess the necessary qualifications for the tasks they undertake.

Contractor shall be certified and approved to work with the existing building management system. All equipment replacements or modifications shall appropriately connect into the existing controls and building management system without negative or detrimental impact to the system’s warranty or functionality. Existing controls system is comprised of a hybrid Schneider Electric and Andover management systems.

MAINTENANCE & OPERATION MANUALS, WARRANTIES, DOCUMENTATION

Contractor shall warrant all labor and materials installed through this contract.

Maintenance and operation manuals, warranties, and other identified documentation may be submitted digitally to CORs. Trainings shall be coordinated with CORs 10 business days in advance. After each section of repair/replacement, monitor the functioning system for one week to confirm stable and reliable operation.

PERFORMANCE WORK STATEMENT SCOPE & TASKS

ACC / Main Hospital Domestic Water Pump Predictive Analysis

The objective of this work is to inspect and examine domestic water pumps at the main hospital (2) and ACC (2) to ensure they are operating within design parameters.

Contractor shall utilize the predictive analysis methods identified to do so. Conduct predictive analysis to evaluate the condition of the pumps and determine if specific maintenance may be required, or if water pumps are operating within designed parameters.

1. Vibration Analysis:

o Conduct detailed vibration analysis on each pump to identify any abnormalities or deviations from standard operating conditions.

o Record and analyze vibration data to determine if there are any signs of imbalance, misalignment, bearing failures, or other mechanical issues.

2. Thermography:

o Perform infrared thermography to detect any unusual heat patterns that may indicate overheating, friction, or other thermal anomalies in the pump components.

o Document any hot spots or temperature variations that deviate from normal operational temperatures.

3. Performance Trending:

o Monitor and trend key performance indicators such as flow rate, pressure, and efficiency over a specified period.

o Compare current performance data with historical data to identify any performance degradation or changes.

4. Outcome & Identification of Issues:

o Provide a comprehensive report detailing the findings from vibration analysis, thermography, performance trending, and oil analysis to the

COR.

o Highlight any indications that the pump is operating outside of its designed parameters and recommend corrective actions or specific maintenance.

Domestic Water Pump Maintenance and Repair

Contractor shall restore a domestic water pump to its original design parameters to ensure reliable and efficient water supply. This work includes a thorough examination, necessary repairs, replacement of worn-out parts, and ensuring the pump operates at optimal performance levels.

Pump information:

Ambulatory Care Center: Quantity-3, MULTI-E-3CME 15-3, Model: A-99077774-P2- 1908, GPM: 89.8, Head: 91.4

Main Hospital (B024): Quantity-2, Bell and Gosssett, Model: PRD12038, GPM: 450, Head: 75ft, HP: 15, RPM: 1800

1. Inspection Activities:

o Conduct a visual inspection of the pump and associated components, including the motor, impeller, seals, and bearings.

o Check for any signs of wear, corrosion, or damage.

o Verify alignment and mounting of the pump.

o Inspect electrical connections and control panels for any issues.

o Measure and record operational parameters such as flow rate, pressure, and power consumption.

o Listen for unusual noises or vibrations during pump operation.

o Check for any leaks in the pump and associated piping.

2. Maintenance Activities:

o Clean all accessible components, including the impeller, casing, and suction/discharge ports.

o Replace worn-out or damaged parts such as seals, gaskets, bearings, and impellers with original manufacturer parts or equivalent.

o Lubricate moving parts as per the manufacturer's recommendations.

o Tighten all mechanical and electrical connections to ensure they are secure.

o Perform any necessary adjustments to align the pump and motor correctly.

o Flush the pump and associated piping system to remove any debris or buildup.

o Reassemble the pump and ensure all components are securely fastened.

o Reconnect the pump to the water supply system and power source.

o Conduct operational tests to verify that the pump is functioning correctly.

o Measure and record operational parameters again, including flow rate, pressure, and power consumption, to compare with original design specifications.

o Make any necessary adjustments to achieve optimal performance.

o Monitor the pump for a set period to ensure stable and reliable operation.

Emergency Department Roof Top Unit Diagnostic Test & Component Replacement

Contractor shall perform a comprehensive diagnostic test and component replacement on the roof top unit (RTU) that serves the emergency department. The work includes checking the refrigerant charge, performing system evacuation, installing a new filter drier, conducting preventative maintenance on the electronic expansion valve and other accessories per the manufacturer’s recommendation, and replacing the condensing unit with PN 110957501 horizontal condenser coil and PN 110957502 vertical condenser coil. Due to the constant use of the emergency department, all work that would inhibit operation of the unit must be completed during the swing season or when outdoor ambient temperatures are at or below 60 degrees. Additionally, a crane lift will be required to relocate the new and dispose of the old condensing units, with all crane lift plans requiring prior approval.

1. Preparation and Planning:

o Assessment & Coordination:

▪ Conduct an initial site survey to evaluate the existing condition of the RTU and identify specific requirements for the diagnostic test and component replacement.

▪ Develop a comprehensive work plan that includes a timeline, resource allocation, detailed steps for each task, and crane lift operations.

▪ Coordinate with the emergency department and facility management to schedule the work during the swing season or when outdoor ambient temperatures are at or below 60 degrees.

▪ Obtain necessary approvals from relevant stakeholders and ensure the crane lift plan is pre-approved by COR.

2. Diagnostic Testing:

o Refrigerant Charge Check:

▪ Check the refrigerant charge using appropriate tools to ensure the system operates within manufacturer specifications.

▪ Flush lines and system with specialized cleaner or per the manufacturer’s recommended procedures.

o System Evacuation:

▪ Perform a thorough evacuation of the system to remove any contaminants or moisture.

▪ Ensure the system is vacuumed to the appropriate micron level as per manufacturer specifications.

▪ Inspect blower, fans, bearings, and other internal components for wear and perform manufacturer’s recommended preventative maintenance on the unit while the system is down.

▪ Recharge the unit to correct charge per manufacturer's recommendations and requirements.

▪ Record and report any discrepancies in refrigerant levels prior to, and after, recharging the system.

3. Component Installation and Maintenance:

o Filter Drier Installation:

▪ Install a new filter drier to help prevent moisture and contaminants from entering the system.

▪ Ensure proper installation and compatibility with the existing system.

o Preventative Maintenance on Electronic Expansion Valve:

▪ Conduct preventative maintenance on the electronic expansion valve, including cleaning, inspection, and testing for proper operation.

▪ Make necessary adjustments or repairs to ensure optimal performance.

o Inspection and Maintenance of Accessories:

▪ Inspect and perform maintenance on all other accessories, including sensors, controls, and wiring.

▪ Inspect blower motor, wheel, and bearings; lubricate as necessary and ensure proper operation.

▪ Clean and clear any blockages in condensation pan to prevent water damage and microbial growth.

▪ Clean evaporator, preheat coil per manufacturer’s recommendations

▪ Make necessary repairs or replacements to enhance overall system performance.

▪ Replace the control valve on the preheat coil and verify electrical connections. Ensure the new valve is fully functioning and communicating on the building automation systems (BAS) with graphics. Provide BAS update accordingly.

4. Condensing Unit Replacement:

o Removal of Old Condensing Unit:

▪ Safely remove the existing condensing unit without causing damage to surrounding components or the RTU.

▪ Properly dispose of the old unit according to environmental and safety regulations.

o Installation of New Condenser Coils:

▪ Install PN 110957501 horizontal condenser coil and PN 110957502 vertical condenser coil in the new condensing unit.

▪ Ensure all connections are secure and leak-free, and the new condenser coils are properly fitted.

o Connection and Testing:

▪ Connect the new condensing unit to the RTU and ensure all components are properly integrated.

▪ Conduct thorough testing to verify the functionality and efficiency of the new condenser coils and condensing unit.

5. Post-Installation:

o System Testing and Validation:

▪ Perform comprehensive testing to ensure the system's performance, including checking for leaks, verifying proper refrigerant charge, and ensuring the optimal operation of the electronic expansion valve and other components.

▪ Address any issues identified during testing to ensure the system operates at peak performance. Measure system airflow, temperature, and pressure to ensure the unit operates within manufacturer specifications.

▪ Conduct a final inspection with facility management and other relevant stakeholders to verify that all work has been completed to the required standards and specifications.

o Project Documentation:

▪ Provide a detailed project completion report, including documentation of the diagnostic test, maintenance activities, component replacement process, performance test results, and any issues addressed during the project.

▪ Include relevant documentation such as warranties and maintenance recommendations for the new components.

ACC Domestic Hot Water Heat Exchanger – Steam Valve & Actuator Replacement

The objective of this work is to restore the steam system to optimal operational efficiency and safety. Contractor shall safely remove three (3) existing steam valves, three (3) steam actuators, modify existing piping to ensure proper clearance for the installation of new fittings and equipment, and install replacement valves and actuators.

1. Steam Actuator Replacement:

o Isolate the relevant section of the steam system to ensure safety. Please note that all work shall meet the requirements stated in VHA 1810 which requires dual valve isolation upstream of the repair.

o Safely disconnect and remove the existing steam valve directly associated with each actuator.

o Safely disconnect and remove the existing steam actuator, photo included in attachments.

o Select and procure new steam valves and actuators that match or exceed the specifications of the existing units, photo included in attachments.

o Install the new steam valves and steam actuators, ensuring proper alignment and secure mounting.

o Reconnect all electrical and control connections to the new actuator.

o Connect steam actuators into existing building management system.

2. Fitting Installation:

o Install any new fittings required for the proper operation of the steam actuator and modified piping.

o Ensure fittings are properly sealed and securely connected to prevent leaks.

3. Post-Installation Testing and Commissioning:

o Conduct pressure tests and leak tests on the modified piping and new actuator installation.

o Verify the operation of the new steam actuator and associated control systems.

o Ensure the steam system operates efficiently and safely with the new components.

RTU 1 Hot Water Heat Exchanger Replacement

Contractor shall provide all services to replace an existing steam to hot water converter located in Room B024 of the basement. The new converter must meet the identified salient characteristics:

1. Equipment Removal:

o De-energize and isolate the existing steam to hot water converter.

o Safely remove the existing converter and the associated piping, ensuring minimal disruption to surrounding areas and systems.

2. Installation of New Converter:

o Supply and install a steam to hot water converter that meets or exceeds the specified salient characteristics:

▪ Flow Rate: 65 GPM

▪ Entering Water Temperature (EWT): 150°F

▪ Leaving Water Temperature (LWT): 180°F

▪ Working Fluid: 50% propylene glycol, 50% water o Install all necessary piping, valves, and fittings to integrate the new converter into the existing system.

3. Install VA provided JL Wingert 55 gallon glycol feed system with low level control as a replacement to the existing per the manufacturer’s recommendations.

Remove the current glycol pump skid with storage tank and enclosure prior to installation of the VA provided glycol feed system

4. Testing and Commissioning:

o Perform pressure and leak tests on all connections to ensure system integrity.

o Recharge system with glycol as required per manufacturer’s recommendations and requirements.

o Commission the new converter, ensuring it operates within the specified parameters.

o Verify that the working fluid mixture is 50% propylene glycol and 50% water.

o Submit as-built drawings reflecting any changes made during the installation.

5. Training:

o Conduct a training session for VAMC staff on the operation and basic maintenance of the new converter system.

Air Handler Humidifier Condensation Pan Addition or Repair - PT

The objective of this work is to ensure that the air handler humidifier serving the physical therapy (PT) building functions optimally by addressing issues related to the condensation pan and preventing water-related damage caused by pooling condensation. The condensation pan does not thoroughly drain and needs alteration to ensure it is leak-free and facilitates proper drainage.

1. Repair:

o Conduct an initial assessment of the existing condensation pan to determine where leaks, pooling, or other drainage issues occur.

Assessment should include documenting any cracks, corrosion, or damage.

o Thoroughly clean the existing pan.

o Seal any identified leaks using industry-approved materials and methods to guarantee a watertight solution.

o Test the repaired pan to ensure it provides adequate drainage/sloping and is free from any potential leaks or pooling.

2. Upon Work Completion:

o Perform a final inspection to verify the condensation pan repair or replacement meets all requirements.

o Ensure proper documentation of the work performed and provide a detailed report summarizing the condition, actions taken, and final assessment.

Install By-Pass in Heating and Chilled Water Lines for PT Air Handler, Building 102

Contractor shall modify existing piping to replace four (4) existing two-way valves with four (4) new three-way valves for the chilled water and hot water piping serving the physical therapy air handler unit. The objective of this work is to create a system bypass for the cooling and heating, creating a continuous flow through the rest of the system.

The new valves must be tied into the system at a location that allows for bypass of existing equipment and appropriate controls, picture included in attachments. Conduct a thorough onsite evaluation to understand existing conditions and current piping configuration. Coordinate with facility management to schedule system shutdown and minimize disruption to physical therapy operations.

1. Modification of Existing System:

o Safely shut down the air handler unit and isolate the chilled water and hot water systems. Drain the systems as required.

o Carefully remove existing valves, ensuring minimal disruption and maintaining the integrity of surrounding systems.

o Modify piping as necessary to install suitable replacement three-way valves compatible with the system's requirements.

o Install the three-way valve at the designated location, including necessary fittings, supports, and accessories.

o Reconnect the valve actuators to the existing HVAC control system, ensuring proper operation and monitoring capabilities.

2. System Commissioning and Testing o Gradually refill the chilled water and hot water systems, monitoring closely for any leaks or issues.

o Perform an initial startup of the system to verify proper operation of the new piping and three-way valve.

o Conduct comprehensive functional tests to ensure the new valve modulates correctly and meets temperature control requirements. Adjust and calibrate the control system as necessary to ensure optimal performance.

o Provide one-hour training to VA personnel covering the maintenance and operation of the new valves.

Replace Condensation Pans and Chilled Water Coil in Research Building (Building 15)

Contractor shall replace the condensation pans and bottom chilled water coil for Air Handler #1 located in the research building (Building 15), fourth floor. The project will necessitate crane lift operations planned for after regular business hours, with the involvement of OSHA-competent staff. Detailed crane lift reviews will be conducted prior to the planned work. All work must be approved by VA staff, with input and buy-in from the research staff to ensure minimal disruption and adherence to safety standards.

1. Replacement:

o Carefully remove the existing condensation pans and chilled water coil to prevent damage to surrounding components or systems.

o Install the new condensation pan and chilled water coil, ensuring all connections are secured and leak-free.

o Verify the installation meets technical specifications and performance requirements.

o Conduct performance tests to verify the functionality and efficiency of the newly installed condensation pan and chilled water coil.

o Resolve any issues identified during testing to ensure optimal operation and performance.

2. Post-Installation:

o Conduct a final inspection with VA staff and research staff to verify that all work has been completed to the required standards and specifications.

o Provide a detailed project completion report, including documentation of, installation process, performance test results, and any issues addressed during the replacement.

Replace Air Handler Chilled Water Coil and Roll Filter in Research Building (Building 15)

Contractor shall replace the animal research facility’s (ARF) air handler's chilled water coil and replace the existing roll filter with a new filter bank in the research building (Building 15), basement.

1. Replacement of Air Handler Chilled Water Coil:

o Safely shut down the ARF air handler and isolate the chilled water coil.

o Drain the coil and system to ensure safe removal.

o Carefully remove the existing chilled water coil, ensuring no damage to surrounding components or systems.

o Install the new chilled water coil, ensuring all connections are secure and leak-free.

o Refill and purge the system to remove any air pockets and ensure proper operation.

2. Testing and Validation:

o Perform tests to ensure the new chilled water coil is functioning correctly, including checking for leaks, verifying flow rates, and confirming thermal performance.

o Address any issues identified during testing to ensure optimal performance.

3. Replacement of Roll Filter with Filter Bank:

o Safely remove the existing roll filter system, ensuring no damage to the air handling unit or ductwork.

o Install the new filter bank, ensuring it is securely fitted and properly sealed to prevent air bypass.

o Verify that the filter bank is compatible with the air handler and meets or exceeds the efficiency of the previous roll filter system.

4. Testing and Adjustment:

o Perform tests to ensure the new filter bank is properly installed and functioning as intended.

o Make any necessary adjustments to ensure optimal air filtration and system performance.

P5, P15, P17, P19, P6, P26 VFD Replacements (Eaton)

This work involves the replacement of an existing Variable Frequency Drive (VFD) to match the specifications of the currently installed motor.

1. Replacement of VFDs:

o Conduct site survey to ensure understanding of existing VFDs and specification requirements. Confirm voltage, current, frequency, and power rating meet or exceed requirements.

o Procure and provide VFDs that match or exceed the specifications of the existing motor, including but not limited to: input voltage, output voltage, power rating, frequency range, control features, environmental requirements (e.g., temperature, humidity, horsepower).

o Safely disconnect and remove existing VFD.

o Install the new VFD, ensuring proper alignment and secure mounting.

o Connect the new VFD to the existing motor and control systems. Ensure all electrical connections are performed following applicable electrical codes and standards.

2. Testing and Validation:

o Ensure seamless integration with existing motor and control systems.

o Perform initial testing to verify the basic functionality of the new VFD.

o Conduct a comprehensive commissioning process, including:

o Calibration of the VFD settings to match the motor's operational requirements.

o Functional testing to ensure seamless integration with the motor and control systems, including the BAS.

o Verification of safety features and protective mechanisms.

o Document all test results and adjustments made during the commissioning process.

Inpatient Pharmacy RTU – DX Coil Feasibility, Building 25

The purposed of this work is to enhance the cooling capacity and efficiency of the existing HVAC system. Contractor shall assess the technical and logistical feasibility of adding a DX coil and associated split system into the existing Trane rooftop air handler.

Provide recommendations based on the feasibility study findings including cost estimate and anticipated scope of work.

1. Feasibility Study Activities:

o Evaluate the physical space and structural support available within the air handler for installing the DX coil.

o Assess the existing electrical and mechanical systems to determine any necessary upgrades or modifications.

o Identify potential installation challenges and propose solutions.

o Determine the cooling load requirements and ensure the proposed DX coil and split system can meet these needs.

o Analyze airflow patterns and ductwork to confirm compatibility with the new components.

2. Deliverables:

o Detailed feasibility study report outlining the findings of the assessment.

o Technical specifications and requirements for the proposed DX coil and split system.

o Recommendations for installation, including any required equipment modifications or upgrades.

Pictures:

GENERAL REQUIREMENTS

All work shall comply with the most recent edition of USACE EM 385-1-1, comply with 29 CFR 1926, comply with 29 CFR 1910 as incorporated by reference within 29 CFR 1926, comply with ASSP A10.34, and all applicable federal, state, and local laws, ordinances, criteria, rules and regulations. Submit matters of interpretation of standards for resolution before starting work. Where the requirements of this specification, applicable laws, criteria, ordinances, regulations, and referenced documents vary, the most stringent requirements govern except with specific approval and acceptance.

All electrical work shall comply with VHA Directive 1028, NFPA 70 (NEC), NFPA 70B, NFPA 70E, 29 CFR Part 1910 Subpart J – General Environmental Controls, 29 CFR Part 1910 Subpart S – Electrical, and 29 CFR 1926 Subpart K.

All installation, maintenance, and servicing of equipment or machinery shall comply with 29 CFR 1910.147 except for specifically referenced operations in 29 CFR 1926

All hot work shall be safeguarded in accordance with NFPA 241 and NFPA 51B. Hot work permits shall be issued daily for work in accordance with local policy.

All confined space entry shall comply with 29 CFR 1926, Subpart AA except for specifically referenced operations in 29 CFR 1926.

All floor and wall openings shall comply with 29 CFR 1926 Subpart M and EM 385-1-1.

All crane work shall comply with 29 CFR 1926 Subpart CC and EM 385-1-1. Copies of lift plan and applicable permits shall be submitted to COR ten business days prior to lift.

The fall protection (FP) threshold height requirement is 4ft for ALL WORK in government occupied sites, unless the OSHA 29 CFR 1926 or EM 385-1-1 requirements are more stringent. All work at or above this threshold shall meet OSHA or EM 385-1-1 whichever is more stringent.

Contractor shall maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241

Contractor shall follow OSHA standard 1926.405(a)(2)(i) when applicable which states temporary wiring shall be removed immediately upon completion of construction or the purpose for which the wiring was installed.

Contractor shall maintain a clean and safe work environment. Perform daily cleanup of the work area and properly dispose of any debris, waste materials, and old components.

Ensure the site is left in a clean and orderly condition.

GOVERNMENT FURNISHED PROPERTY OR SPACE

The contractor will not be provided government furnished property. Contractor equipment shall be removed or approved on a case by case basis by the contracting officer representative. The government is not liable for theft or security of such equipment if approved.

The contractor will be responsible for keeping a reasonably clean (free of miscellaneous debris) working environment. Failure to do so on a continuous basis shall result in the contractor being back charged for cleaning services.

JOB HAZARD ANALYSIS

Shall any of the below hazards be expected or present themselves during the work, an activity hazard analysis also known as a job hazard analyses, job safety analyses and activity safety analyses shall be performed meeting all of the requirements from the below. Deviations will be only be approved by the contracting officer.

Job Site Risks associated with the below

1) Emergency response;

2) Contingency for severe weather;

3) Fire Prevention;

4) Medical Support;

5) Posting of emergency telephone numbers;

6) Prevention of alcohol and drug abuse;

7) Site sanitation (housekeeping, drinking water, toilets);

8) Night operations and lighting;

9) Hazard communication program;

10) Welding/Cutting “Hot” work;

11) Electrical Safe Work Practices (Electrical

LOTO/NFPA 70E);

12) General Electrical Safety;

13) Hazardous energy control (LOTO);

14) Site-Specific Fall Protection & Prevention;

15) Excavation/trenching;

16) Asbestos abatement;

17) Lead abatement;

18) Crane Critical lift;

19) Respiratory protection;

20) Health hazard control program;

21) Radiation Safety Program;

22) Abrasive blasting;

23) Heat/Cold Stress Monitoring;

24) Crystalline Silica Monitoring (Assessment);

25) Demolition plan (to include engineering survey);

26) Formwork and shoring erection and removal;

27) Pre-Cast Concrete;

28) Public (Mandatory compliance with

ANSI/ASSP A10.34-2012);

29) Sub-contractor or cross-trade coordination;

Before beginning each work activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or sub-contractor is to perform the work, the Contractor(s) performing that work activity shall prepare an

AHA (Example electronic AHA forms can be found on the US Army Corps of Engineers web site)

AHAs shall define the activities being performed and identify the work sequences, the specific anticipated hazards, site conditions, equipment, materials, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk.

Work shall not begin until the AHA for the work activity has been accepted by the Contracting Officer Representatives and discussed with all engaged in the activity, including the Contractor, subcontractor(s), and Government on-site representatives at preparatory and initial control phase meetings.

The names of the Competent/Qualified Person(s) required for a particular activity (for example, excavations, scaffolding, fall protection, other activities as specified by OSHA, EM 385-1-1, or other State and Local agencies) shall be identified and included in the AHA. Certification of their competency/qualification shall be submitted to the contracting officer representative for acceptance prior to the start of that work activity.

The AHA shall be reviewed and modified as necessary to address changing site conditions, operations, or change of competent/qualified person(s).

If more than one Competent/Qualified Person is used on the AHA activity, a list of names shall be submitted as an attachment to the AHA. Those listed must be Competent/Qualified for the type of work involved in the AHA and familiar with current site safety issues.

If a new Competent/Qualified Person (not on the original list) is added, the list shall be updated (an administrative action not requiring an updated AHA). The new person shall acknowledge in writing that he or she has reviewed the AHA and is familiar with current site safety issues.

Submit AHAs to the contracting officer, primary contracting officer representative and alternate contracting officer representative. Included with AHA’s for any electrical work shall include a contractor provided simplified one line diagram indicating all potential power sources and after work ensuring corrections to such diagram occur.

PRECONSTRUCTION RISK ASSESSMENT / INFECTION CONTROL RISK ASSESSMENT

Contractor shall control all construction-associated hazards that affect VA medical facilities, their occupants, services and mission-essential functions and capabilities is critical in all medical center facilities.

Contractor shall ensure interior construction activities causing disturbance of existing dust, or creating new dust, must be conducted within ventilation-controlled areas that minimize the flow of airborne particles into patient areas.

Contractor shall ensure compliance VHA 7715 and post a copy of the latest PCRA and ICRA forms at all jobs sites found at

• VHA PCRA: http://vaww.hefp.va.gov/resources/vha-pre-construction-risk-assessment-pcra

• VHA ICRA: http://vaww.hefp.va.gov/resources/vha-infection-control-risk-assessment-icra https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fvaww.hefp.va.gov%2Fresources%2Fvha-pre-construction-risk-assessment-pcra&data=05%7C01%7C%7C35fabe489a224e29ca4e08db6379f655%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638213147692050152%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=O%2B4gD79A6%2BxSKltZgLa95UUPtMlvZHR9j1fVypepzpM%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fvaww.hefp.va.gov%2Fresources%2Fvha-pre-construction-risk-assessment-pcra&data=05%7C01%7C%7C35fabe489a224e29ca4e08db6379f655%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638213147692050152%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=O%2B4gD79A6%2BxSKltZgLa95UUPtMlvZHR9j1fVypepzpM%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fvaww.hefp.va.gov%2Fresources%2Fvha-infection-control-risk-assessment-icra&data=05%7C01%7C%7C35fabe489a224e29ca4e08db6379f655%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638213147692050152%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=KxMLKZWCHwpofa25RiHcYe1kKwSqEL9doVcRTmxnsNw%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fvaww.hefp.va.gov%2Fresources%2Fvha-infection-control-risk-assessment-icra&data=05%7C01%7C%7C35fabe489a224e29ca4e08db6379f655%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638213147692050152%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=KxMLKZWCHwpofa25RiHcYe1kKwSqEL9doVcRTmxnsNw%3D&reserved=0

VHA-PCRAs and ICRAs will be re-validated and updated as needed based on but not limited to changes from affected individuals, areas/locations, scope, contractor means and methods, safety requirements, phasing, contractor competencies and capabilities.

The COR with concurrence from a VHA infection control specialist, VHA patient safety and VHA occupational health and safety officer will have ultimate decision on activity type and the level of precautions the contract needs to take.

SITE SECURITY

In accordance with VA Directive 0735 – Personal Identity Verification of Federal Employees and Contractors, any contract person who requires routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system will be required to verify their identity prior to providing services under the contract. Prior to providing services under the contract, each contract person will be asked to provide two (2) forms of identification from the Accepted Identification Documentation List to the appropriate VA representative in order to obtain a proper VA-issued identification card (PIV badge). No work onsite shall ensue without issuance of a VA PIV badge or internal escorting. Contractor is expected to build lead times for PIV issuance into schedules. The general contractor shall be appropriately badged and provide the onsite escort for any subcontractors who do not have a PIV card issued to them for the duration of the subcontractor’s work. The prime contractor and all subcontractors shall check in to the Engineering Department prior to performing work each day.

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA) RECORDS

MANAGEMENT LANGUAGE FOR CONTRACTS RECORDS MANAGEMENT OBLIGATIONS

Applicability

This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

Definitions

“Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

includes Department of Veteran Affairs records.

does not include personal materials.

applies to records created, received, or maintained by Contractors pursuant to their Department of Veteran Affairs contract.

may include deliverables and documentation associated with deliverables.

Requirements

Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a).

These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

Department of Veteran Affairs and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation.

Records may not be removed from the legal custody of Department of Veteran Affairs or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to Department of Veteran Affairs. The agency must report promptly to NARA in accordance with 36 CFR 1230.

The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract action.

The…