36C26326Q0404.docx

36C26326Q0404

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C263-26-AP-0921

36C26326Q0404 03-02-2026 Dennis Salmonsen 916-923-4508 03-20-2026 17:00

MDT

36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

VA BLACK HILLS HCS FORT MEADE CAMPUS

113 COMANCHE RD

FORT MEADE SD 57741

X X 561710 $17.5 Million N/A X 36C568

** SEE DELIVERY LOCATION ****

36C568

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

VA BLACK HILLS HCS FORT MEADE CAMPUS

113 COMANCHE RD

FORT MEAD SD 57741

DEPARTMENT OF VETERANS AFFAIRS

FMS-VA-2(101)

FINANCIAL SERVICES CENTER

See CONTRACT ADMINISTRATION DATA below

See CONTINUATION Page

** SEE SECTION PRICE/COST SCHEDULE **

Quotes shall be submitted to Dennis Salmonsen at dennis.salmonsen@va.gov by: See Block 8 NOTE 1: Offers shall follow the submission instructions specified in FAR Provisions 52.212-1 and 52.212-2, and their addendums included in this solicitation. Failure to follow the instructions shall result in an unfavorable evaluation.

See CONTINUATION Page X X (1) Dennis Salmonsen

VA-VHA-RPOC-2024-0088

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C263 Dennis Salmonsen Department of Veterans Affairs Network 23 Contracting Office (NCO 23) VA Black Hills HCS Fort Meade Campus 113 Comanche Rd.

Fort Meade SD 57741

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website:

http://www.tungsten-network.com/US/en/veterans-affairs/ to register and begin submitting electronic invoices, free of charge. The Department of Veterans Affairs Tungsten Number is: AAA544240062 (this allows you to file invoices online for free.)

More information on the VA Financial Services Center is available at: http://www.fsc.va.gov/einvoice.asp.

Vendor e-Invoice Set-Up Information:

If you have questions about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

• Tungsten e-Invoice Setup Information: 1-877-489-6135

• Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

• FSC e-Invoice Contact Information: 1-877-353-9791

• FSC e-invoice email: vafsccshd@va.gov Important Notice – System for Award Management (SAM) “System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

B. 2 – PERFORMANCE WORK STATEMENT (PWS)

A. Background

The Fargo VA Health Care System (FVAHCS), located at 2101 Elm Street N. Fargo ND 58102, requires a new Indefinite Delivery/Indefinite Quantity (IDIQ) contract to provide comprehensive Integrated Pest Management (IPM) services. This contract will provide a safe, sanitary, and compliant environment for all VA facilities within the FVAHCS service area. The purpose of this requirement is to establish a proactive, inspection driven IPM program that prevents, identifies, and mitigates pest activity while minimizing disruption to patient care and operations.

B. Scope of Work

1. To provide weekly Pest Management services to the Fargo VA Medical Center campus. The contractor shall perform Pest Management services as specified by the Chief of Environmental Services/Point-of-Contact (POC) in accordance with the National Pest Management Association's good practice statements. The contractor is to provide directions for pest management at the Fargo VA Medical Center campus.

2. The contractor shall provide all management, tools, supplies, equipment, transportation, and labor to develop and implement an Integrated Pest Management (IPM) plan for the Fargo VA Medical Center Campus located at 2101 Elm Street North, Fargo ND 58102.

3. Services shall be provided in a manner that ensures the health and general well-being of patients, staff, and visitors. All infestations will be addressed until complete elimination of pests.

4. All work will be performed in accordance with the guidelines established by Veterans Administration, Federal, State and local ordinances and as shown in the National Pest Control Association's Good Practice Statements.

C. Type of Contract

This is a Firm-Fixed-Priced IDIQ and contains FAR Part 52.217-8 - Option to Extend Services.

D. Site Visit and Questions

Site visits for interested parties shall be conducted during the solicitation phase available on 03/09/2026 from 1300 to 1600. Please contact the Chief of EMS, Troy Pederson, troy.pederson@va.gov and/or phone number (701) 212-7883 to notify Mr. Pederson if you intend to participate in the site visit. All questions must be submitted to the Contracting Officer by 03/10/2026 at 1300. An amendment to the solicitation shall follow addressing contractors’ questions.

E. Place of Performance:

Fargo VA Medical Center Campus 2102 Elm Street North Fargo ND 58103

F. Period of Performance:

This contract shall have five (5) one-year Ordering Periods. The actual performance period shall be established at the time of contract award.

G. Point-of-Contact (POC)

This contract is assigned a POC and will provide general instructions for administrating the contract. The POC is not authorized to grant permission(s) to change the scope of the project. The POC that is assigned for this contract will ensure that the supplies/services provided by this company are received based on the contractual terms and conditions.

· POC – See award email for appointed POC.

H. Contractor Point-of-Contact

a. Contractor shall designate one employee as the Point of Contact (POC) responsible for administrative matters in the performance of services under this contract. The POC shall have full authority to act for the Contractor on all matters relating to the daily performance of this contract.

b. The POC shall be available by telephone Monday through Friday, between 8:00 a.m. and 4:30 p.m. Central, Monday through Friday, excluding national holidays.

c. Contractor shall provide the name and telephone number of the person designated as Point of Contact, Alternate Point of Contact, and the name, location and telephone number of the office where normal and emergency service calls are to be placed:

Point of Contact (Full Name):

Telephone Number:

E-mail Address:

Alternate Point of Contact (Full Name):

Telephone Emergency Service Number:

I. Scheduling

1. The Contractor shall provide a schedule of when services will be performed and submit schedule to the Chief of Environmental Management Service, who will be functioning as the POC no later than the contract start date. Schedule shall conform to the same day of the week as much as possible.

2. Service shall be scheduled weekly for the Fargo Health Care Center. Additional visits will be scheduled by the POC. The same day of the week should be agreed upon by both parties.

3. Pest management tasks shall be scheduled to be performed on appointed dates and in no event shall the Contractor carry on work outside regular agreed upon working hours without prior approval of the POC.

4. In the event weather conditions become unsuitable for work or may induce an environmental hazard, the entire work shall be rescheduled to a date and time satisfactory to the POC. Postponement will not reflect any penalties assessed to the Contractor, nor should there be any additional cost to the Government.

5. All quantities are estimates and the government will only pay for services ordered, received and accepted.

J. Specifications:

1. All Integrated Pest Management (IPM) tasks shall meet the guidelines as shown in National Pest Management Association's good practice statements. Contractor shall assume full responsibility for compliance with the VA’s Green Environment Management System (GEMS); Federal Insecticide Fungicide Rodenticide Act (FIFRA); Environmental Protection Agency (EPA) guidance; Occupational Safety and Health Administration (OSHA) regulations; and VHA Handbook 1850.02, as they apply to IPM. Contractor shall also perform all work in accordance with the guidelines establish by Federal, State, and local ordinances and as shown in the National Pest Control Association’s Good Practice.

2. The contractor shall conform to all federal, state, and local regulations governing examining and licensing of pest control operators, performance of pest control services, use of approved pest control chemicals and equipment, and proper disposal methods for all products/containers, which may be in effect for the area where the work under the contract will be performed.

3. The IPM plan requires approval by the POC prior to implementation and will be submitted for review as part of the contractor’s contract submissions.

K. IPM Plan: (all work pertains to the interior and exterior of the Fargo VA buildings and grounds.

1. Inspection to determine which pest management measures are appropriate and required.

2. Recommending environmental sanitation practices that restrict or eliminate food, water, or harborage for pests.

3. Selection and utilization of non-chemical control methods that eliminate, exclude, or repel pests. (i.e., insect traps, caulking, air screens, etc).

4. Selection and use of the most environmentally sound pesticides(s) to effect control when chemical control methods are necessary.

5. Control of general structural anthropoid pests (i.e., cockroaches, ants, carpet beetles, spiders, carpenter bees, etc.)

6. Control of flying insect pests (i.e., housefly, stable fly, blowflies, bees etc.) with the use of electric fly lights. The maintenance and bulb replacement cost for the electric fly lights is to be included in the bid. The number and placement of the electric fly lights is to be determined by the contractor with POC approval.

7. Control of predatory pests (i.e., fleas, mites, ticks, bees, wasps, mosquitoes, scorpions, chiggers, etc.). Includes picnic areas by the Canteen and Healing Garden where tables are located. Control of mice and rats (i.e., house mouse, field mouse, roof rat, Norway rat, etc.)

8. Control of Mice and rats (i.e. House mouse, field mouse, roof rat, Norway rat, etc.) to include, when appropriate, exterior bait stations that are tamper proof and locked.

9. Evaluation of pest control measures will be accomplished with follow-up inspections.

10. Trapping and removal of vertebra pests (i.e., squirrels, gophers, moles, skunks, snakes, rabbits, raccoons) shall be priced out in separate line items and done on an as needed basis. This establishes a competitive firm fix price for POC consideration when taking other actions, including separate contract action, as warranted, to trap and remove vermin.

11. Control of pigeons, starlings, sparrows, and bats shall be priced out in separate line items and done on an as needed basis. This establishes a competitive firm fix price for POC consideration when taking other actions, including separate contract action, as warranted, to remove birds and bats.

12. Room treatments for bedbugs will be listed as a separate line-item price and done on an as needed basis. This will establish a competitive firm fixed price for POC consideration when taking action on the infestations, including separate contract action, as warranted, for bedbugs.

L. Initial Building Inspections:

1. The Contractor shall complete a thorough, initial inspection of each building or site within the first (5) working days of the starting date of the contract. The purpose of the initial inspections is for the Contractor to evaluate the pest control needs of all locations and to identify problem areas and any equipment, structural features, or management practices that are contributing to pest infestations. Access to building space shall be coordinated with the POC. The POC will inform the Contractor of any restrictions or areas requiring special scheduling.

M. Badging

1. An access badge will be given to the contractor’s employees after completion of a background check. The contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the POC. All contract personnel must properly display their access badges while on the VA property. Access badges must be worn at or above the waist (facing forward.). The contractor will ensure the badges of any employees that quit or are terminated are collected and returned to the VA within 3 working days of the event.

2. Contracting personnel will be required to wear VA issued badges when working at the VA.

3. Contractor will ensure that employees assigned to this service contract can pass a general background check. Employees that cannot meet security and clearance requirements shall not be allowed to perform work under this contract.

4. Contractor personnel shall inform the POC or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with POC or designee.

N. Work Hours:

1. Normal inspection and treatment of buildings are to be made during regular Medical Center work hours of 8:00 am to 4:30 pm. However, there may be application of insecticides restrictions during normal working hours for specific areas discuss with the Chief of Environmental Services (EMS). Contractor will coordinate treatment of areas with appropriate personnel in advance so that individuals with special health needs can be reasonably accommodated. Whenever pesticides are used in a large-scale application, the EMS Chief will receive advance notice about the spraying.

2. Inspection and treatment of food areas, and specialized areas (i.e. Surgery, Nutrition and Food, Canteen, etc.) will be scheduled with the Chief of EMS.

3. The Government estimates the Contractor will be required on station 1 times per week for a total of approximately 2 hours per week to perform routine inspections, maintain and perform the required services. If the contractor can provide the quality services utilizing fewer personnel hours, and accomplish all contract requirements, the contractor may utilize professional judgment in determining the personnel hours required to perform the contract functions. The contractor is still required to accomplish all work in accordance with the specifications.

4. Contractor personnel are required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems and passage of facility patients, personnel, equipment, and carts.

O. Federal Holidays:

1. New Year’s Day

2. Martin Luther King Jr Birthday

3. President’s Day

4. Memorial Day

5. Juneteenth Day

6. Independence Day

7. Labor Day

8. Columbus Day

9. Veterans Day

10. Thanksgiving Day

11. Christmas Day

· Also, included would be any other day specifically declared by the President of the United States to be a Federal Holiday.

· Holiday Date(s): When a Federal Holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by the U. S. Government. When a Federal Holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday by U.S. Government.

P. Call Back Requirement:

1. Routine: The Contractor shall within 12 hours after receipt of notification by the POC, and at no additional charge to the Government, retreat previously treated areas when inadequate control (as per specifications) was obtained.

2. Emergency: The Contractor shall within 4 hours after receipt of notification by the POC, perform Integrated Pest Management (IPM) Services to correct the emergent condition and provide guidance to the POC.

3. ALL CALL BACKS: Contractor shall report plan of action to the Chief of Environmental Management Services at the number provided at the time of award.

Q. Restriction of Pest Control materials:

1. All rodenticides and/or traps shall be placed only at times and in areas approved by the POC and unused portions shall be recovered at the latest by a time limit approved by the POC. Contractor will provide EMS with a map identifying the location of baits and traps. All traps/bait stations shall be dated.

2. The use of rodenticides shall be restricted to locations approved by the POC.

3. The Contractor will be required to furnish the Department of Veterans Affairs, prior to initial application of pesticides and rodent control chemicals, labels of chemicals to be used, Material Safety Data Sheets. The Contractor will furnish the same information each time (s)he changes chemicals or products used in the performance of this contract. Copies will be maintained at the Medical Center for emergency treatment in the event of ingestion of and/or contact requires this information.

4. No pesticide will be disposed of on VA Medical Center property.

5. The following are examples of pesticides not to be used at this station:

(A) Phosphorus Paste

(B) Thallium Sulfate

(C) Parathion

(D) Sodium Fluoride

(E) Dindane in Vaporizers

(F) DDT

(G) Products containing binyl chloride

6. Residual pesticides will be used per label instructions in food preparation and food distributing areas. POC approval needed before use.

7. The Contractor will not prepare chemicals within the Medical Center buildings.

8. The Contractor's trucks will be kept locked while on the grounds of the Fargo VA Medical Center.

9. Pest management operations and use and types of pesticides will meet all federal, state, and local regulations.

R. Removal of Dead Animals, Droppings

1. All trapped and/or dead or dying animals (i.e. rodents, birds, raccoons skunks, squirrels, bats, etc) shall be recovered and disposed of by the contractor daily or whenever reported, as established by the POC.

S. Storage of Pest Control Materials:

1. No pest control materials or equipment shall be stored or kept at the Fargo VA Medical Center when the operator is not working without the written approval of the POC.

T. Disposal of Hazardous waste

1. The Contractor shall not dispose of any excess pesticide containers, or any other materials contaminated by pesticides at any location on the medical facility premises except as specified by the Green Environmental Management Systems (GEMS) manager.

U. Required Contractor Reporting:

1. Contractor personnel will sign in at the beginning of the scheduled work shift and out at the end of the work shift. This will be done at the Chief of EMS/POC office.

2. The contractor is responsible for supplying, completing, and submitting all reports required or requested. by the Veterans Health Administration, Federal, State, or local ordinances, that pertain to duties contained in this contract.

3. Quality pest control will be accomplished by tracking specific pest control problems by area. All Pest control measures will require no less than one follow-up inspection to ensure pest problems have been eliminated.

V. Special Provisions:

1. The contractor personnel in performing pesticide applications of the areas specified below shall adhere to the following provisions:

a. Food Handling Areas: Treatment of these areas is limited to only times when food is not being held, processed, prepared, served, and while not occupied by facility employees. The contractor personnel shall at no time enter facility elevators, which are occupied by food service equipment while in the possession of pesticides or application equipment.

b. The Contractor will provide the POC the trade names (if any), and the chemical names of all approved pesticides/chemicals along with appropriate antidote information and current Material Safety Data Sheet (MSDS). The Contractor shall supply this information as new products are submitted for approval to the POC prior to initial application.

W. Authority of Applicator(s)

1. Certified applicators are required in the performance of the work under the contract. Each applicator designated by the contractor to perform work under the contract will furnish a copy of his/her certification (showing categories) to the POC prior to reporting to work.

2. Applicator(s) must be certified in Category 7 and Category 3 to meet contract requirements. In cases where the contractor has two or more people reporting to work under the contract, one of these should be designated as the supervisor and shall be fully certified in all pest management categories in which work is to be performed.

3. Non-certified employees may assist the supervisor in the performance of the work as long as they are in immediate contact with and visible to the supervisor. Orientation to the facility layout and functions to complete requirement of the contract will be accomplished initially with a VA representative along with the contractor.

4. In the case of back-up applicators and/or replacement applicators, it will be the responsibility of the contractor to orientate new employees to the layout and functions of individual areas. In no case will an applicator perform a pest control function without first being orientated to the facility.

X. Inspection and Acceptance

1. The Chief of Environmental Management Service is designated as the POC for inspection and acceptance of services under this contract.

Y. Identification/Rules:

1. The contractor's field service employee shall wear visible identification at all times while on the premises of the Fargo VA Medical Center.

2. Tobacco and possession of weapons is prohibited while on VA grounds.

3. Enclosed containers, including tool kits, shall be subject to search.

4. Violations of the VA regulations may result in citation(s) subject to enforcement in the United States Federal District Court.

Z. Safety Requirements:

1. In the performance of this contract, the contractor shall take such safety precautions as the Contracting Officer or designee may determine to be reasonably necessary to protect the lives and health of the occupants of any building.

2. The Contracting Officer or designee will notify the contractor of any noncompliance with the foregoing provisions and action to be taken.

AA. Privacy

NARA Records Management Language for Contracts (July 10, 2019) https://www.archives.gov/records-mgmt/policy/records-mgmt-language

RECORDS MANAGEMENT OBLIGATIONS

A. Applicability

This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions

“Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes VA records.

1. does not include personal materials.

1. applies to records created, received, or maintained by Contractors pursuant to their VA contract.

1. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

1. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

1. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

1. Fargo VA Medical Center and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of Fargo VA Medical Center or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to Fargo VA Medical Center. The agency must report promptly to NARA in accordance with 36 CFR 1230.

1. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to Fargo VA Medical Center control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

1. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and Fargo VA Medical Center guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

1. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with Fargo VA Medical Center policy.

1. The Contractor shall not create or maintain any records containing any non-public Fargo VA Medical Center information that are not specifically tied to or authorized by the contract.

1. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

1. The Fargo VA Medical Center owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which Fargo VA Medical Center shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

1. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take Fargo VA Medical Center provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

D. Flowdown of Requirements to Subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

1. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

End of Performance Work Statement

B.3 PRICE/COST SCHEDULE

Contractor shall provide Pest Control Services in accordance with the Performance Work Statements contained herein. Quantities are considered estimated.

The guaranteed minimum award amount for this contract is $2,500.00. The maximum aggregate value of orders that can be placed under this contract is (shall be disclosed upon award). The Government does not guarantee that it will place any orders under this contract more than the guaranteed minimum award amount.

Period of Performance: 04/01/2026 – 03/31/2031

ITEM INFORMATION

GENERAL PEST MANAGEMENT

Services include education, mitigating measures such as sealing of appropriate entry points, reduction of waste, and treatment as needed/requested.

Contract Period: Option 1 POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services PRODUCT/SERVICE CODE: S207 - Housekeeping - Insect/Rodent Control

ORDERING PERIOD 1

Bed Bug infestation treatment

Contract Period: Option 1 POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

Removal of Bats

POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

Removal of Vertebra Pests

POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

GENERAL PEST MANAGEMENT

Services include education, mitigating measures such as sealing of appropriate entry points, reduction of waste, and treatment as needed/requested.

Contract Period: Option 2 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

ORDERING PERIOD 2

Bed Bug infestation treatment

Contract Period: Option 2 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

Removal of Bats

POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

Removal of Vertebra Pests

POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

GENERAL PEST MANAGEMENT

Services include education, mitigating measures such as sealing of appropriate entry points, reduction of waste, and treatment as needed/requested.

Contract Period: Option 3 POP Begin: 04-01-2028 POP End: 02-28-2029 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

ORDERING PERIOD 3

Bed Bug infestation treatment

Contract Period: Option 3 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

Removal of Bats

POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

Removal of Vertebra Pests

POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

GENERAL PEST MANAGEMENT

Services include education, mitigating measures such as sealing of appropriate entry points, reduction of waste, and treatment as needed/requested.

Contract Period: Option 4 POP Begin: 04-01-2029 POP End: 03-31-2030 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

ORDERING PERIOD 4

Bed Bug infestation treatment

Contract Period: Option 4 POP Begin: 04-01-2029 POP End: 03-31-2030 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

Removal of Bats

POP Begin: 04-01-2029 POP End: 03-31-2030 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

Removal of Vertebra Pests

POP Begin: 04-01-2029 POP End: 03-31-2030 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

GENERAL PEST MANAGEMENT

Services include education, mitigating measures such as sealing of appropriate entry points, reduction of waste, and treatment as needed/requested.

Contract Period: Option 5 POP Begin: 04-01-2030 POP End: 03-31-2031 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

ORDERING PERIOD 5

Bed Bug infestation treatment

Contract Period: Option 5 POP Begin: 04-01-2030 POP End: 03-31-2031 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

Removal of Bats

POP Begin: 04-01-2030 POP End: 03-31-2031 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

Removal of Vertebra Pests

POP Begin: 04-01-2030 POP End: 03-31-2031 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

B.4 DELIVERY SCHEDULE

2101 N. Elm St.

Fargo, ND 58102

USA

2101 N. Elm St.

Fargo, ND 58102

USA

2101 N. Elm St.

Fargo, ND 58102

USA

2101 N. Elm St.

Fargo, ND 58102

USA

2101 N. Elm St.

Fargo, ND 58102

USA

2101 N. Elm St.

Fargo, ND 58102

USA

2101 N. Elm St.

Fargo, ND 58102

USA

2101 N. Elm St.

Fargo, ND 58102

USA

2101 N. Elm St.

Fargo, ND 58102

USA

2101 N. Elm St.

Fargo, ND 58102

USA

2101 N. Elm St.

Fargo, ND 58102

USA

2101 N. Elm St.

Fargo, ND 58102

USA

2101 N. Elm St.

Fargo, ND 58102

USA

2101 N. Elm St.

Fargo, ND 58102

USA

2101 N. Elm St.

Fargo, ND 58102

USA

2101 N. Elm St.

Fargo, ND 58102

USA

2101 N. Elm St.

Fargo, ND 58102

USA

2101 N. Elm St.

Fargo, ND 58102

USA

2101 N. Elm St.

Fargo, ND 58102

USA

2101 N. Elm St.

Fargo, ND 58102

USA

Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final…