S06 36C26326Q0333 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 9

0001 02-18-2026

636-26-2-8051-0013

None

36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

1303 5TH STREET, SUITE 300

CORALVILLE IA 52241

36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

1303 5TH STREET, SUITE 300

CORALVILLE IA 52241

To all Offerors/Bidders

36C26326Q0333

02-12-2026

X

X X

X 0

Warehouse Storage and Transportation Services - IC

See page 2 for Technical Questions and Answers.

John Milroy Contracting Officer

VA-VHA-RPOC-2023-0067

Technical Questions 36C26326Q0333 - Warehouse Storage and Transportation Services – IC

1. Inventory Format & Access Please confirm that an Excel-based inventory catalogue (or similar agreed format), maintained by the contractor and provided to the VA Technical Representative upon request, satisfies the inventory tracking requirement, and that no real-time or portal-based access is required.

The VA will be responsible for keeping an Excel-Based inventory of all equipment/items at the contractor’s warehouse.

2. Receiving Responsibilities

Please confirm that the contractor is responsible for receiving third-party vendor deliveries into the warehouse, inspecting for visible damage, and entering those items into the inventory catalogue.

Contractor is responsible for receiving third-party vendor deliveries into the warehouse, inspecting for visible damage.

3. Delivery Scope & Labor

For delivery and release of stored items, please confirm that the contractor is responsible for providing all labor, equipment, offloading, and placement at destination locations no matter the size of the load or if VA staff will not be providing unloading assistance.

Contractor is responsible for providing all labor, equipment, offloading, and placement at destination locations. If forklift is required, VA will provide forklift at site.

4. Forklift Equipment

Please clarify whether forklifts will be provided by the VA at government facilities, or whether the contractor should assume responsibility for providing forklift equipment (with certified operators) at all locations where forklift use is required.

VA will provide a forklift at VA Hospital or VA Clinic sites if one is needed. All forklift needs at contractor warehouse will be provided by the contractor.

5. Wage Determination Application

The solicitation references Wage Determination 2015-4983 (Johnson County, IA). Please confirm that this wage determination applies to covered work performed under this contract and that no additional county- or state-specific wage determinations are required.

Wage Determination 2015-4983 (Johnson County, IA) only.

6. Delivery Volumes Please confirm that delivery line items identified as “JB” do not have a defined load size or equipment limitation and may vary by request.

“JB” does not have a defined load size.

7. Warehouse Handling (Inbound / Outbound) Please confirm whether all inbound receiving, internal warehouse handling, staging, and outbound loading of stored items are included in the contractor’s scope and should be assumed as the contractor’s responsibility.

The contractor will be responsible for all inbound receiving, internal warehouse handling, staging and outbound loading of stored items.

8. Debris Removal

Please confirm whether removal and disposal of packing materials, pallets, dunnage, and other debris associated with deliveries and releases from storage are included in the contractor’s scope, or if debris removal will be handled separately by the Government.

Debris removal will be conducted by VA employees.

9. Dock-to-Dock vs. Inside Delivery Please clarify whether deliveries under this contract are expected to be dock-to-dock only, or if the contractor should assume responsibility for inside delivery beyond the dock, including movement through facilities.

When deliveries are brought to the Iowa City VA Hospital, the contractor will deliver items to the dock. VA employees will move items to the final destination.

10. Inside Placement If inside delivery is required, please confirm whether the contractor is responsible for placement of delivered items into final rooms, offices, or designated areas, or if placement will be performed by VA staff.

Contractor is responsible for placement of delivered items in final rooms, office or designated areas.

11. Insurance Requirements Please confirm whether any insurance coverage beyond the minimum requirements stated in the solicitation is required, particularly for warehousing and handling of Government property.

Contractors must have normal liability insurance, property insurance, and vehicle insurance.

1. Would the Government consider extending the RFP Response due date by 2 weeks?

No.

2. Is this a new contract or rebid of an existing contract? If a rebid:

a. What is the prior contract number?

b. Who is the incumbent?

c. What is the value of the contract currently?

d. What is the period of performance (PoP) of the contract?

e. How many personnel are required to fulfill the contract currently?

The current contract information can be found on FPDS and other websites online.

3. Is this contract in support of interior design or is it in support of logistics?

This contract is in support of logistics.

4. The SOW Section 3.a requires the warehouse to be within 25 miles of the Iowa City VAHCS.

a. Is this measured by driving distance or straight-line radius?

The warehouse needs to be within a straight-line radius of 25 miles from the Iowa City VAHCS.

b. Would the government be amenable to broadening the radius to 30, 40 or 50 miles?

This would provide a larger number of warehouses and potential savings.

No

5. Section 3.c states that the contractor should be able to receive drop shipments.

a. Will this be primarily furniture or medical equipment or medical supplies?

The contractor should be able to receive drop shipments of primary medical equipment but not limited to.

b. Can the government provide examples of materials the contract should be expected to receive? Hood vents, exam tables.

c. How often will shipments come into the warehouse? As little as possible. Preferred method is to receive the shipments at the Iowa City VA Hospital, so the items can be entered into our equipment software. When we are limited on space and are unable to receive the shipment on the VA premises, we would defer to having the items delivered to the contractor warehouse.

d. Does the Government have historical data showing this velocity of shipments (number of shipments per week, month, year, etc.)? For this past year, we only had 9 work orders for pallets being moved from contracting warehouse to VA hospital.

This was an abnormal time. 16 was the previous year.

e. Will the Government require inspection and acceptance of materials by a Government official prior to deployment or use for delivery?

If so:

i. Will the Government official need an office in the warehouse?

ii. Will the contractor be expected to provide the Government official space, furniture, office equipment, phone, wifi, etc.?

f. If the Government transfers responsibility for the inspection of drop-shipped items to the contractor – If the contractor has incomplete shipping documentation and the shipping contractor ships incorrect materials (wrong color, size, amount, etc.)

who is responsible for correcting the shipment?

The VA will be responsible for incorrect materials being delivered to the contractor warehouse.

6. Section 3.d requires environment and temperature control between 60 and 75 degrees.

a. Is there also a humidity requirement? In most VA warehousing requirements containing medical material, humidity control as also a requirement.

20-30% humidity.

b. For section 3.d does the government require regular reporting of climate and temperature controls?

7. Section 3 Warehouse facility does not mention fire suppression.

a. Does the government require the facility to have fire suppression?

Yes

b. If so, what requirements need to be met for the fire suppression system?

Tri chemical

8. Will the contractor be housing any medical equipment, such as MRI machines, or supplies?

If so:

a. What sort of medical equipment will need to be stored?

Rehabilitation equipment (parrel bars, treadmills). Exam tables, RQI Carts, ophthalmology test equipment, exam chairs.

b. How many items by type on average will need to be stored?

3000-4000 square foot of items.

c. What are the estimated values of each of these items by type?

Current value is $570.906.54. This amount changes through out the year do to needs of storage for the VA.

d. Does any of this equipment require consistent power / plug in?

e. Will the contractor be required to insure these items while within the contractor’s warehouse?

Yes.

f. Will the contractor be required to maintain any of the equipment? If so:

i. What certifications will contractor personnel be required to have to maintain this equipment?

9. Will the contractor be housing any IT equipment? If so:

a. Are there any special requirements for the housing of the specific IT equipment?

No different requirements.

b. Will the IT equipment be new or will there be used IT equipment stored that will require special security due to patient or employee information?

All new equipment, All boxes will be opened so the equipment tag can be placed on the equipment, but no software or changes will be made to equipment.

10. Section 3.F states that the contractor must provide Liability Insurance, but 3.G states that the contractor is liable for damage to equipment. Does the government also require property insurance or a WOLLI policy?

Contractors must have normal liability insurance, property insurance, and vehicle insurance.

11. Is there an estimated total value of the property to be stored at any given time? This will be needed to estimate the insurance policy.

Current value of assets is $570,906.54. This amount changes due to construction projects such as CBOC activations.

12. SOW Section 4.c requires delivery of requested goods within 72 hours. Is this 72 calendar hours (over weekends/holidays) or 72 business hours (business days)?

72 Business Hours.

13. Section 4.J states that the contractor must supply a catalogue of materials stored.

a. Can the contractor provide this capability via a virtual / cloud catalogue.

Tracked in house.

b. Does the government require any specific tracking of items by IFCAP, EE numbers, Serial numbers, etc?

Tracked in house.

14. For delivery CLINs using the "JB" (Job) unit of measure, what constitutes one job?

a. Is it a single truckload, a single delivery event regardless of volume, or defined another way?

“JB” is a single delivery or pickup.

b. Can the government provide an estimate of the size of the crew needed to support one (1) JB (job)?

Depending on the job, it can range from 2 to 6 laborers.

c. If no, can the government estimate the number of pieces to be moved or installed for an average JB?

The number of pieces moved ranges from 4 to 18 plus pallets.

15. CLIN 0002 estimates 50 delivery jobs to/from the warehouse to Iowa City VAMC per year.

Are pickups and deliveries counted as separate jobs, or is a round trip one (1) JB?

Pickup is counted as one job and deliveries is counted as one job.

16. CLIN 0003 (Moving Boxes, 600 EA per year) — does the Government have a specification for box size(s) and type (e.g., standard banker's box, large wardrobe box, mixed sizes)?

Standard book box size is utilized.

17. Davenport CBOC and Davenport CRRC appear in the CLIN schedule (CLINs 0013/0014) but are not listed in the SOW's location list under Section 1. Can the Government provide the addresses for these two locations?

Davenport CBOC: 2826 W Locust St, Davenport, IA 52804 Davenport CRRC: 415 N Perry St, Davenport, IA 52801

18. Burlington CBOC address is listed as "to be determined."

a. How should offerors price the 10 delivery jobs per year (CLINs

0010/1010/2010/3010/4010) without a known distance from the warehouse?

b. Will the address be provided via amendment before quotes are due?

The address for the new Burlington CBOC is below.

415 W Division St. West Burlington, IA 52655

19. The Coralville CBOC address is listed as "520 2213 2nd St" — can the Government provide the city and state?

Coralville location is the following. o Coralville CBOC - 520 2213 2nd St, Coralville, Iowa, 52241-1923

20. Section 7 states that forklifts may be used at various locations at the Government’s discretion. Will the contractor be operating a government-provided forklift, or will the contractor be required to provide a forklift at each location where required?

The VA will provide the forklift and a VA employee with a forklift license will use the forklift.

21. SOW Section 8 references TMS Training (TMS 20939 No Access). How and when will this training be provided to contractor employees, and is it required before beginning work?

Training is required before the beginning of work. This is a 4 page document that is signed by the end user.

22. Do each / all of the delivery locations have dock high loading docks, or will a liftgate be required for the contractor’s delivery vehicle?

All delivery locations do not have loading docks. A liftgate will be required.

1. Per the Statement of Work #1, please verify the estimated amount of "inventory" that will be moved from the vendor’s warehouse to both the main campus and other VAHCS campuses. We are unable to provide pricing based on only on the number of jobs (JB) or frequency without knowing how much inventory needs to be transported per job or per trip, unless we are using a time and material pricing model, which is not applicable here.

Work orders consist of moving 4-10 pallets from contractors’ warehouse to VA hospital or from VA to contractors warehouse. The only time pallets are sent to extended area locations (clinic sites) is when the clinic moves to a new location in the city.

2. According to the Price/Schedule Cost, delivery to and from the contractor's warehouse to Iowa City VAMC and other campuses encompasses a total of 80 jobs (JB). We request clarification regarding the expected crew size per job for each work order. The pricing schedule reflects the total number of work orders anticipated within a particular year.

Providing more specific information about the volume of work orders requiring larger crews would be beneficial for government planning. Could the government supply an estimated percentage of work orders that would require a crew of 2 to 4 and those requiring a crew of 3 to 6 or more?

Work orders requiring 3 or more workers are limited to the number of new CBOC locations being opened. This averages around once per year. Remaining work orders are crews of no more than 2 personnel.

3. Are specific physical security controls required (e.g., fence yard, access-control system, CCTV coverage, intrusion alarms, guard services) and will any VA security inspection be conducted before award or contract start?

Controlled access to personnel accessing warehouse area. Location must be secured.

4. Will the contractor be responsible for producing CAD (or any other related design software) drawings for furniture setup, assembly and placements.

5. Will the contractor be required to handle installation, assembly, and placement of equipment within designated clinical areas, or is their responsibility limited to dock-to-dock delivery and assembly in specified staging locations?

No installation or assembly will be done by contractor.

6. Evaluation Factors and Criteria. Factor 1 – Warehouse Facility and Transportation Services.

It is reasonable to suggest having a signed lease without a contract award would seem unreasonable to the evaluation committee. Would the option below be acceptable documentation:

• A binding letter of commitment or intent from the property owner confirming that the space will be available for vendor use under agreed terms if the contract is awarded to the vendor.

Yes

1. The SOW specifies temperature-controlled storage between 60°F and 75°F. Would short-term temperature excursions up to approximately 80°F be acceptable if humidity remains controlled and monitored under 55%?

Temperature needs to be between 60F and 75F with a humidity between 20 and 30%.

2. Are photos of the items to be stored available?

3. Can you provide estimated total weight and approximate dimensions (or pallet counts) of the items expected to be stored? 60-100 pallets.

4. Will SBA/MBE companies be receiving a 10% mark down to compete with larger companies?

No – this is an unrestricted requirement. All offerors will be competing equally and evaluated the same. There will be no discounts to compete.

Is there any incumbent/recompete or this is a brand-new project? If yes, could you please provide us with their award number or even if the customer bought similar services in the past.

The current contract information can be found on FPDS and other websites online.

Section Page No. Question

N/A N/A

Is this work currently being performed by a contractor? If so, who is the incumbent contractor and what is the current contract number.

The current contract information can be found on FPDS and other websites online.

4.j 5

The contractor is to provide a comprehensive, up-to-date Inventory Catalogue detailing each furnishing placed into the off-site warehouse facility for the Iowa City VAHCS Technical Representative. How frequently must this report be submitted to the Iowa City VAHCS Technical Representative? VA will conduct the inventory catalogue of what is at the warehouse.

3.b 4 How many different line items are currently being stored in the warehouse supporting this work? 60-100 pallets

4.a 5 What is the largest cube dimensions of an item to be transported? What is the average size package being shipped? Average is 42”x48” Largest being around 120”x 44”x 60”

4.a 5 In order to determine the amount of packaging materials necessary to support this contract, what is the historical average number of packages per month transported to locations being supported?

1 4 What is the historical average number of transports per month to each location being supported? 2-4 transports per month.

1 4 What is the historical daily average number of line items being retrieved from stowage to be transported? 4-10 pallets on average per transport.

3.c 4 What is the historical daily average number of incoming shipments being received at the warehouse? 2 per year.

5 & 6 5 - 7 What is the current number of personnel supporting the contract? No set number of personnel. Depends on the job size.

4.a 5 What is the current number and type of delivery vehicles being used to support this contract? Depends on the job size.

4 5 Is any HAZMAT being transported? No

N/A N/A

Is there an asset/inventory management system currently being utilized for receipting and issuing inventory at the warehouse? If so, is it contractor or government provided? If government provided, what is the asset/inventory management system being provided? VA keeps an Excel inventory or assets at warehouse.

N/A N/A

Other than delivery time of 72 hours from receipt of an order request, are there any quality standards for length of time to stow incoming materials, pulling materials from stowage for delivery, or updating an asset/inventory management system with transaction data? No

4.b 5 How are order request for materials transmitted from the supported location to the contractor’s warehouse? Email