36C26326Q0252.docx

SUBJECT*

Grounds Maintenance - NWI

GENERAL INFORMATION

SET-ASIDE

Nebraska Western Iowa VA Healthcare System

OMAHA VAMC / Grand Island VAMC

4101 Woolworth Ave

Omaha NE

CONTACT INFORMATION

NETWORK CONTRACTING OFFICE 23

1303 5TH STREET, SUITE 300

CORALVILLE IA 52241

POINT OF CONTACT*

Contract Specialist James Miller james.miller4@va.gov 319.3387.0581

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

NO PHONE CALLS.

This is a sources sought notice only and it is not a solicitation announcement. No questions will be answered by the government for this notice. The purpose of this sources sought notice is to gain knowledge of qualified potential contractors and their socio-economic size classification in accordance with NAICS 561730 (Landscaping Services). Small business size standard is $9.5 million. Product Service Code (PSC) is S208 (Housekeeping-Landscaping/ Groundskeeping.)

The Omaha VA Health Care System at Omaha, NE and Grand Island, NE are seeking a Contractor to perform Landscape Services in accordance with the attached statement of work.

Any contractor personnel performing work on NWI campuses in relation to the application of insecticides shall be Licensed by the State of Nebraska. SEE STATEMENT OF WORK REQUIREMENTS.

Responses will be used by the Government to make appropriate acquisition decisions.

Response to Request To respond to this source(s) sought notice return via email to the Contract Specialist, James Miller, Email: james.miller4@va.gov your company information (including SAM Unique Entity ID) and capability statement by 10:00AM Central Time, January 9, 2026.

· Include information if you company is a Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Small Business, Small Disadvantage Business, Women-owned Small Business, Economically Disadvantaged Small Business, HUBZone, 8(a) Certified or Large Business.

· Identify if this procurement may be procured through your GSA Contract, FSS Contract, SEWP Contract or any other Contract that allows orders to be places against it.

This is not a solicitation and in no way obligates the Government to award any contract. Additionally, a response to this sources sought notice is not a request to be added to a prospective bidders list or to receive a copy of the solicitation. The purpose of this sources sought notice is strictly for market research purposes.

Presolicitation Notice Presolicitation Notice This sources sought posting is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this sources sought that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this source(s) sought.

Presolicitation Notice

STATEMENT OF WORK

1) GENERAL DISCRIPTION:

a) The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds fertilization application, pesticide application, and mulch maintenance is performed in a manner that will maintain healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance at the VA Nebraska-Western Iowa Health Care System.

b) The contractor shall during the base year of the contract provide all personnel, equipment, tools, supervision, and other items and services necessary to properly level and regrade the area in-between building 25 and 15 in near the generators at the Omaha campus of the VA Nebraska-Western Iowa Health Care System. Pictures of the area are attached at the bottom of this Scope of Work.

2) PERFORMANCE LOCATION:

a) Department of Veterans Affairs Nebraska-Western Iowa Health Care System, Omaha Division Medical Center, 4101 Woolworth Avenue, Omaha, NE 68105

b) Department of Veterans Affairs Nebraska-Western Iowa Health Care System, Grand Island Division Medical Center, 2201 N Broadwell Ave, Grand Island, NE 68803

3) PERFORMANCE PERIOD:

a) BASE YEAR: 04/01/2026 to 03/31/2027

b) OPTION YEAR ONE: 04/01/2027 to 03/31/2028

c) OPTION YEAR TWO: 04/01/2028 to 03/31/2029

d) OPTION YEAR THREE: 04/01/2029 to 03/31/2030

e) OPTION YEAR FOUR: 04/01/2030 to 03/31/2031

4) HOURS OF SERVICES:

a) Normal Operational Hours (i.e. 06:00-17:00)

i) A list of federal holidays is at Federal Holidays (opm.gov).

ii) Any work scheduled outside of normal operational hours must be arranged and approved by the Nebraska-Western Iowa VA Health Care System Engineering with at least 24 hours of advanced notice.

5) REQUIRED CERTIFICATION

a) Certification: Proof of certifications are required when submitting quotes.

b) EXAMINATION OF THE SITE

i) Before submitting a proposal on the work contained in these specifications, each Contractor shall visit both sites, examine the premises, and thoroughly familiarize itself with all existing conditions and limitations pertaining to the work involved. Particular attention shall be given to the remediated areas at the Omaha location (reference section c) Services: ii) and iii) below). No extras will be allowed because of the Contractor’s misunderstanding as to the amount of work entailed, or lack of knowledge of existing conditions.

c) SERVICES:

i) The contractor shall perform the following services on an annual basis:

(1) Grounds maintenance is typically needed from March through November.

(2) The contractor shall perform an effective commercial fertilizer 7-step application program for all improved grounds. Approved fertilizers shall be applied in accordance with the manufacturer’s instructions.

(a) The type and amount or fertilizer applied shall be based on results of a soil test. Soil tests shall be conducted by the state land management university or equivalent commercial soil laboratory; such tests are the responsibility of the contractor.

(b) The grass shall be fertilized on approximately 15-18 acres of improved grounds at the Grand Island Campus, and 12 acres of improved grounds at the Omaha Campus.

(c) The quality of work and compliance with the application schedule has the utmost importance in the contract. The contractor must contact the VA site point of contact; in writing, if there are expected long term delays to the application schedule.

(3) The contractor shall identify and control insects specifically in outdoor areas during the performance of grounds maintenance services. Treatment of insects that may damage any portion of the grounds must comply with federal and state regulations. Any insecticides used must be applied by Nebraska State certified personnel.

(4) The contractor shall perform an effective commercial fertilizer and pesticide application program for all trees and shrubs at the Omaha and Grand Island VA facilities. Approved fertilizers and pesticides shall be applied in accordance with the manufacturer’s instruction.

(5) The contractor shall maintain mulched areas throughout the Omaha/Grand Island VA Facilities.

(a) Landscaped areas with mulch will be maintained to a depth of at least three inches using identical material. If a substitute mulch material is required, then site point of contact approval is necessary before installation

(b) Installation of mulch shall be performed early in spring to assist plant protection and growth.

ii) The contractor shall perform the following services for regrading the area between building 25 and 15 at the Omaha campus:

(1) The contractor shall remove and dispose of existing grass in the drainage issue area.

(2) The contractor shall regrade the existing dirt to improve drainage.

(a) If necessary, the contractor shall supply fill dirt to ensure proper drainage.

(3) The contractor shall install Fescue Sod in the area and ensure proper watering and care during the establishment of the grass in this area.

(4) The contractor shall install edging and river rock in the area to aid in water drainage.

iii) The contractor shall perform the following services for correcting drainage issues along the east stairwell adjacent to building 6 at the Omaha campus:

(1) The contractor shall conduct a comprehensive site study to determine the appropriate measures for addressing drainage in the specified area. The contactor shall remove existing drainage if necessary and dispose of properly.

(2) The contractor shall mud jack eroded areas under the stairs to ensure proper stability.

(3) The contractor shall perform all necessary repairs and improvements to enhance drainage in the area.

(4) The contractor shall reinspect the area one year (365 days) after the completion of repairs to ensure that the drainage is effectively preventing erosion.

(a) If erosion is detected and further repairs are necessary, the contractor shall remediate the area within a 6 month period of time following discovery.

6) HOURS OF WORK:

a) Routine Work: Routine work connected with this contract shall be performed between the times of 06:00 and 17:00 local time defined as normal working hours unless explicitly stated in the SOW.

b) Emergency Work: Emergency work is defined as work performed after normal working hours. As specified earlier, the contractor shall be required in some instances to work other than normal working hours. Approval of the COR shall be obtained prior to starting work during other than normal working hours to ensure services are needed after hours and are included in this SOW.

7) CONTACT INFORMATION:

a) The contractor shall provide to the contracting officer and the COR specific mobile number(s), email address (es) and/or SMS texting number(s) which can always be used to alert the contractor, including weeknights, weekends, and holidays. In addition, the Government shall provide the contractor the names of the agency personnel authorized to initiate medical gas and vacuum system service calls, contracting officer, contract monitor, alternate contract monitor. Both parties entering the contractual agreements will include three points of contact as a double redundancy for communication and information relaying.

8) REPORTING AND DOCUMENTATION:

a) The contractor will be responsible for providing documentation of incremental work completed to the primary and secondary points of contact listed prior. Documentation shall be submitted to the VA representatives when maintenance of any kind is performed, inspections of equipment is completed, inventory of materials is certified, or emergency repair work is finished. The documents (in the form of electronic documents, preferably PDFs) shall regularly be emailed to the VA representatives at least one week after inspection to include maintenance provided, whether or not the unit passed, and any other deficiencies with the equipment to include cost line items and weekly so that a comprehensive schedule of the contractor’s work is retained for records as required by government records agencies.

9) GENERAL REQUIREMENTS

a) The contractor’s personnel, while on VA property, shall adhere to all requirements and regulations that govern the VA Health Care System and its property. Among all other requirements, the VA Health Care System and its property is now entirely smoke-free. No weapons are permitted on the premises.

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