36C26326Q0213.docx

Presolicitation Notice Presolicitation Notice

GENERAL INFORMATION

SET-ASIDE

Minneapolis VA Health Care System

One Veterans Drive

Minneapolis MN

CONTACT INFORMATION

NETWORK CONTRACTING OFFICE 23

316 ROBERT STREET N, SUITE 506

SAINT PAUL MN 55101

POINT OF CONTACT*

Contracting Officer Alisha Milander Alisha.Milander@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

This Notice of Intent is provided to advise that the Government intends to solicit and negotiate a sole source, Firm Fixed Price contract with only one source, ASCO POWER SERVICES, INC., to provide a Base + 1 Option Year Contract for Critical Power Management System/Automatic Transfer Switches Maintenance Services to the Minneapolis VA Health Care System.

This contract action is for services for which the Government intends to solicit and negotiate a Sole Source award under the authority of FAR 13.106-1.

This notice of intent to award a sole source contract is not a request for competitive proposals. However, in accordance with FAR 5.207 (c) (16) (ii), all responsible sources that feel they can meet the Government’s requirements detailed above may submit a capability statement which shall be considered by the agency. Responses to this notice shall contain sufficient information to establish the interested parties bona-fide capabilities for fulfilling the requirement and include: the System for Award Management (SAM) Unique Entity ID (UEI), and the Taxpayer Identification Number (TIN), along with documentation that the vendor is an authorized distributor/reseller. All offerors must have an active registration in SAM at www.sam.gov. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. The information will be retained as Market Research.

All responses must be received by 12:00 PM Central Time on Friday, December 19, 2025.

Responses shall be submitted electronically to Alisha Milander via email at Alisha.Milander@va.gov. Fax responses and Telephone inquiries will not be accepted.

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards For Over Micro-Purchase Threshold but Not Exceeding the SAT ($350K)

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office 23, 316 Robert St N, Ste 506, St. Paul, MN 55101 Requesting Activity: Minneapolis VA Health Care System, One Veterans Drive, Minneapolis, MN 55417

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

This Base + 1 Option Year contract is for Critical Power Management System (CPMS) / Automatic Transfer Switches (ATS) Maintenance Services for the Minneapolis VA Health Care System.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

ASCO Power Services, Inc. (ASCO) provided a sole source letter stating that they do not allow third parties to perform work on their proprietary equipment. All accessories and controls upgrades require an ASCO employee to install, as they are engineered kits and are not sold direct for installation by third party entities. Propritary software is used to operate this system. The ASCO CPMS server monitors and operates ASCO ATSes in the event of a power outage. The CPMS and the ATSes work together to automatically connect and disconnect power from the facility during a power outage.

4. Description of market research conducted and results or statement why it was not conducted:

The SBA Small Business database was searched using NAICS 811310 resulting in 1,115 SDVOSB vendors and 1,257 VOSB vendors. The market research conducted indicates that there are many SD/VOSBs performing services under the NAICS Code; however, only ASCO Power Services, Inc. can provide the services required for this procurement. They have provided a sole source letter stating that they do not allow third parties to perform work on their proprietary equipment. Since other contractors will not be able to access parts or software to service or repair this equipment, a sole source award will be made to fulfill the requirement. Neither the VA Rule of Two nor the SBA rule of two could be met.

Presolicitation Notice