36C26326Q0004 Sources Sought Overhead Door Repair.docx
DOCX document 34 KB Posted
- Attached to
- Roll Up Door Repair
- Solicitation number
- 36C26326Q0004
About this file
This is a Sources Sought Notice for overhead door repair services at the Minneapolis VA Medical Center. The Department of Veterans Affairs is conducting market research to identify potential vendors for repairing a roll-up door in the facility's trash room. Key requirements include replacing damaged insulated slats, hardware, and sensors, ensuring proper door alignment and smooth operation. The work must be completed during weekday hours (6:00 am - 6:00 pm), with contractors required to obtain vendor badges, maintain safety protocols, and submit daily performance logs.
Vendors interested in the opportunity must email their response to brian.whalen-crichton@va.gov by September 22, 2025, including their Unique Entity Identifier and capability description. The solicitation requires vendors to provide additional information about their socio-economic category, potential use of government contracts, and subcontracting plans. The NAICS code is 332321, and the product service code is Z2EB. This is a market research effort, and no contract will be awarded directly through this sources sought notice.
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Text version
SUBJECT*
Repair Roll Up Door - Minneapolis VA Medical Center
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 52241 |
| SOLICITATION NUMBER* |
| 36C26326Q0004 |
| RESPONSE DATE/TIME/ZONE |
| 09-22-2025 17:00 CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 15 DAYS AFTER THE RESPONSE DATE |
RECOVERY ACT FUNDS
SET-ASIDE
| PRODUCT SERVICE CODE* |
| Z2EB |
| NAICS CODE* |
| 332321 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
NETWORK 23 CONTRACTING OFFICE
1303 5th St Suite 300 Coralville IA 52241
POINT OF CONTACT*
Contract Specialist Brian Whalen brian.whalen-crichton@va.gov 319-688-3754
PLACE OF PERFORMANCE
| ADDRESS |
| Minneapolis VAMC |
1 Veterans Drive
Minneapolis MN
| POSTAL CODE |
| 55417-2309 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
The Minneapolis VA Medical Center requires the repair of an overhead roll-up door services in accordance with the draft Statement of Work (SOW) below.
This is a sources sought looking for businesses to provide the supplies listed below for market research purposes. No awards of a contract will be made from this announcement.
If you are a vendor that can complete the work described in the SOW with competitive pricing, send your information (to include your organization's Unique Entity Identifier number) with a description of proof of capability to: brian.whalen-crichton@va.gov on or before September 22nd, 2025. Only emailed responses will be considered.
Additionally, please provide answers as appropriate to the following questions in the table below with your response to this sources sought. Failure to respond to the following questions may affect the acquisition strategy.
| 1. |
| Identify your organization's socio-economic category. |
| 2. |
| State whether any of the requested services may be ordered against a government contract awarded to your organization (e.g Federal Supply Schedule (FSS), General Services Administration (GSA), etc.). |
| 3. |
| State if subcontracting is contemplated for this requirement and what percentage of the work will be subcontracted and for what tasks. |
*If applicable, VAAR 852.219-76 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Supplies and Products, will apply to the potential solicitation if set-aside for Veteran Owned Small-Businesses.* *If applicable, FAR 52.219-14 Limitations on Subcontracting, will apply to the potential solicitation if set-aside for Small-Businesses. *
Sources Sought Notice Sources Sought Notice
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
DRAFT
STATEMENT OF WORK
Minneapolis Veteran Affairs Health Care System “Repair Overhead Roll-up Door”
1. Statement of Work:
a. One on site assessment is authorized to evaluate the work to be performed and provide the most accurate price quote. Assessment must be completed prior to the closing date of the solicitation.
b. The Contractor shall provide all tools, equipment, materials and labor to repair the Trash Room Overhead Roll-Up door.
c. The contractor shall replace damaged insulated slats, brush seals, retainers and any other damaged items. All hardware missing or damaged hardware will also be replaced.
d. The Contractor shall ensure all sensor beams and safeties are securely mounted and working properly.
e. After repairs, the Contractor shall ensure the track is properly aligned and the door operates smoothly without binding, shuttering or making any unusual noises while opening or closing.
2. Working hours:
a. Anticipated hours of work will be Monday through Friday from 6:00 am – 6:00 pm. Additional hours must be coordinated through the COR. Work will not be performed on weekends or federal holidays.
Observed Federal Holidays:
| New Year’s Day | Martin Luther King Birthday | ||
| Washington’s Birthday | Memorial Day | ||
| Juneteenth | Independence Day | ||
| Labor Day | Columbus Day | ||
| Veteran’s Day | Thanksgiving Day |
Christmas Day
3. Safety:
a. Contractors are responsible for maintaining a safe working environment for their employees as well as the MVAHACS Staff. Work areas will be kept cleaned throughout the day and all trash and demolished materials properly disposed of daily.
b. Appropriate Personnel Protective Equipment will be worn while performing work on the VA Campus.
c. Contractor is responsible for properly Lock Out/Tag Out (LOTO) of equipment before performing this service.
4. Security:
a. Contract personnel need to obtain a vendor’s badge form VA Security located at the outpatient entrance security desk. A valid government issued form of identification will be required to receive a badge. A charge of $25 will be assessed for any badges that are not returned at the completion of the project
b. Contractor’s Technicians are required to check in with the COR upon arrival at the facility to obtain access and any additional instructions, task explanations and project location information. Daily performance log sheets are required to be submitted to the CO and COR daily.
END
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