36C26325Q1158.docx

SUBJECT*

Waste Water Samples - STC

GENERAL INFORMATION

PLACE OF PERFORMANCE

Department of Veterans Affairs

St. Cloud VAMC

4801 Veterns Drive

St., Cloud MN

COUNTRY

CONTACT INFORMATION

NETWORK 23 CONTRACTING OFFICE

1303 5th St Suite 300 Coralville IA 52241

POINT OF CONTACT*

Contract Specialist James Miller james.miller4@va.gov 319-338-0581 x635987

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

Presolicitation Notice Presolicitation Notice

DESCRIPTION

Presolicitation Notice

No phone calls. Send any responses by e-mail only. As this is a Sources Sought Notice for market research purposes, the Government will not accept any technical questions at this time.

This is a Sources Sought Notice to determine small business sources capable of providing Wastewater testing services per this notice under NAICS 541380 (Testing Laboratories and Services). Small business size standard is $6 million. Product Service Code (PSC) is H146 (Quality Control- Water Purification And Sewage Treatment Equipment)

BACKGROUND:

THIS IS A SOURCES SOUGHT NOTICE BEING RELEASED PURSUANT TO FEDERAL ACQUISITION REGULATION (FAR) PART 10: MARKET RESEARCH. This notice is issued solely for informational, market research, and planning purposes only. It does not constitute a solicitation or a promise to issue a solicitation in the future. This notice does not commit the Federal Government to contract for any service at this time.

Further, the U.S. Department of Veterans Affairs, Network Contracting Office (NCO) 23/ Supply Services Team 1 is not at this time seeking offers, and will not accept unsolicited offers.

Respondents are advised that the Federal Government will not pay for any information or administrative costs incurred in response to this notice. All costs associated with responding to this notice will be solely at the responding party’s expense.

Responses to this notice are not offers and cannot be accepted by the Federal Government to form a binding contract. Although the term “offeror” is used in this notice, your respective organization’s response will be treated as information only and shall not be used as an offer.

OBJECTIVE:

The objective of this notice is to conduct market research to determine if there are Service Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) sources, or any other Small Businesses capable of providing Landscaping Services for the St. Cloud , MN VA Healthcare System.

DESCRIPTION OF SERVICE:

See Attached Proposed Statement of Work.

PLACES OF PERFORMANCE:

See Attached Proposed Statement of Work.

POTENTIAL SCOPE OF WORK:

See Attached Proposed Statement of Work.

POTENTIAL CERTIFICATIONS AND LICENSURE:

See Attached Proposed Statement of Work.

SUBMITTAL OF RESPONSES:

Responses shall be sent via electronic mail only by 10:00am Central Standard Time (CST), 9/24/2025 to:

James Miller Contracting Specialist E-mail: james.miller4@va.gov Offerors shall submit a capability statement indicating their ability and experience to provide the services cited above; such statement shall also list:

· Name of offeror

· Address of offeror

· UEI Number of offeror

· Point of contact name, phone number, and e-mail of offeror

· Whether or not vendor is SDVOSB or VOSB; SDVOSB and VOSB will be verified through Vet Biz at https://veterans.certify.sba.gov/ .

· Whether or not vendor has General Services Administration (GSA) Federal Supply Schedule (FSS) contract; if so, please provide GSA FSS contract number certifications and licensure that its applicable staff holds

STATEMENT OF WORK

1. INTRODUCTION: St. Cloud Veterans Affairs Health Care System (STCVAHCS) 4801 Veterans Drive, St. Cloud MN 56303 has a requirement for Wastewater Sampling, Analysis and Reporting.

2. PERIOD OF PERFORMANCE:

This contract will be a Single Award, Firm Fixed Price Service Contract Base Year: October 1, 2025 through September 30, 2026 Option Year One: October 1, 2026 through September 30, 2027 Option Year Two: October 1, 2027 through September 30, 2028 Option Year Three: October 1, 2028 through September 30, 2029 Option Year Four: October 1, 2029 through September 30, 2030 Renewal of Option Years is subject to availability of the next fiscal year funding.

3.QUALIFICATIONS AND SPECIAL CERTIFICATIONS:

Contractor shall only use trained technicians with specialized knowledge and expertise in this line of work.

Contractor must possess the necessary technical expertise and resources required to be considered for award.

A minimum of three (3) years’ experience in wastewater sampling services is required.

4. REGULATIONS / DIRECTIVES / POLICIES:

Compliance with most recent versions of the following:

· VHA Directive 1850.06 Environmental Programs Service

· Occupational Safety and Health Administration (OSHA)

· Environmental Protection Agency (EPA)

· Minnesota Pollution Control Agency (MPCA)

· Minnesota Department of Health (MDH)

· The Joint Commission (TJC), Compliance with all federal, state, and local laws

5. SCOPE OF WORK:

The Contractor shall provide all labor, transportation, tools, supplies, and equipment necessary to provide wastewater sampling services.

On a quarterly basis, collect 24-hour composite wastewater samples on a weekday selected by the VA at the discharge point, Manhole #37.

Samples will be collected over a 24-hour period using an In Situ Chemical Oxidation (ISCO) sequential wastewater sampler.

The ISCO sampler must collect four discrete samples at fifteen-minute intervals and combine these discrete samples into one of 24 laboratory-cleaned, one-liter plastic bottles.

To achieve a 24-hour composite sample, the hourly composite samples should then be manually combined.

The 24-hour composite sample should be thoroughly homogenized, place in laboratory containers, transported to the laboratory under refrigerated conditions using chain of custody procedures.

The wastewater samples from Manhole #37 need to be submitted to a laboratory for and analyzed for the presence and concentration:

Laboratory analysis must be performed using United States Environmental Protection Agency or other recognized standard procedures and all quality control guidelines must be met.

Specific information regarding standard operating procedure, detection limits and quality control measures must be made available upon VA request.

One permit renewal monitoring event is anticipated during the period of performance.

The permit renewal event will require a monitoring event separate from the quarterly monitoring event.

In addition to the services to be performed for quarterly monitoring events the permit renewal monitoring event will require laboratory analysis and reporting the presence and concentration of total toxic organics.

Contractor shall provide electronic record keeping and reporting capabilities.

6. SCHEDULE:

Contractor shall perform services during normal business hours, Monday through Friday, 8:00 am to 4:30 pm, excluding federal holidays, unless coordinated with VA POC.

If the holiday falls on a Saturday, the previous Friday will be observed and if the holiday falls on a Sunday, the following Monday will be observed.

A list of federal holidays is available at: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=2024

The Contractor shall provide a minimum of 24-hour notice of schedule changes to the VA POC.

7. REPORTING REQUIREMENTS:

A report must be provided to the VA after each sampling event.

The report must include:

Actual analytical laboratory results and chain of custody forms must be attached to the report.

8. SECURITY REQUIREMENTS / BADGES:

Contractor and/or all sub-contracted personal are required to wear and have visible a Contractor Badge.

These badges will be Government furnished and issued to Contractor employees upon initial entry, under contract.

Badges are issued by Facilities Management (FM), B-3, second floor. FM Office hours are Monday – Friday, 8:00 am – 4:30 pm.

Identification shall be worn on the outer clothing between the neck and waist on the front of the body and be visible.

Contractor personnel will be escorted by VA staff.

DAMAGE TO GOVERNMENT EQUIPMENT AND PROPERTY:

The Contractor shall take all necessary precautions to prevent damage to Government equipment and property.

The Contractor shall report damage of Government property or equipment to the Contracting Officer and/or VA POC within 24 hours of the incident.