36C26325Q0733 A0001_1.docx

SUBJECT*

Audiology Equipment Calibration Maintenance VISN

GENERAL INFORMATION

NETWORK 23 CONTRACTING OFFICE

1303 5th St Suite 300 Coralville IA 52241

POINT OF CONTACT*

Contracting Specialist Jennifer Watkins-Schoenig jennifer.watkins-schoenig@va.gov 319-688-3631

PLACE OF PERFORMANCE

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

NCO 23 has a requirement for Audiology Equipment Calibrations, Maintenance, and Support for the VISN.

This is a total SB set aside.

FOR CONSIDERATION ALL QUESTIONS MUST BE RECEIVED 72 HOURS BEFORE DATE STIPULATED IN BLOCK 8 OF THE SF1449 FORM. EMAIL ALL QUESTIONS AND RESPONSES TO Jennifer.Watkins-schoenig@va.gov and Joshua.Imdacha@va.gov Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

Page 1 of

Amendment to a Previous Combined Solicitation

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority)

THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) A0001 Unchanged Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St Suite 300 Coralville IA 52241 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St, Suite 300 Coralville IA 52241

36C26325Q0733 05-09-2025

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 07-09-2025 4:00 PM CDT See CONTINUATION Page Unchanged X The purpose of this aemendment is to:

1. Update the statement of work to remove the requirement to submit National Association of Special Equipment Distributors (NASED) certification and replace with alternative training requirement (see highlighted passages below).

2. Update Addendum to FAR 52.212-1 Instructions to Offerors to remove #4 requirement to submit NASED certification and replace with alternative training requirement from statement of work.

3. Update Addendum to FAR 52.212-2(c)(1)(a) Evaluation to remove requirement to submit NASED certification and replace with alternative training requirement from statement of work.

4. Extend the response deadline to 7/9/2025 at 4:00 PM CST.

5. All other terms and conditions remain the same.

Joshua Imdacha Contracting Officer

CONTINUATION PAGE

Statement of Work VISN 23 Audiology Equipment Calibrations, Maintenance, and Support Background The VA Medical Centers in the VISN 23 VA Midwest Healthcare Network are seeking calibration and inspection services for the audiology equipment used in VISN 23. The equipment that needs calibration and inspection is listed by site on Appendix A.

Description of Services The contractor must provide all management, labor, personnel, transportation, tools, supplies, reagents, equipment, and any peripheries necessary to provide and perform calibration of the audiology equipment at the VISN 23 VA Medical Centers and all associated outpatient clinics. The equipment that needs calibration is listed by site on Appendix A. The contractor must coordinate and schedule the calibrations with the site leads Points of Contacts. The respective VA Medical Center point of contacts will determine the schedule for calibrations and/or repairs.

Contractor must provide the following:

· Preventative Maintenance (PM) including PM required parts, system verification, alignment, adjustments, and calibrations at no additional customer cost;

· Parts & Labor necessary for PM Inspection are provided by the Contractor at no additional customer cost; and

· Equipment Verification will be provided by the Contractor at no additional customer cost.

Place of Performance Unless otherwise noted, the Contractor shall provide service and support at the following VA VISN 23 facilities and addresses outlined in the table below:

Calibrations

Audiometers utilized in audiological procedures must be calibrated to the American National Standards Institute Specifications for Audiometers (ANSI S3.6-2018). An electroacoustic calibration of all audiometric equipment must be performed according to manufacturer specifications. Electroacoustic calibration must include accuracy of output levels, frequency, rise/decay times, attenuator linearity, shock hazard, and other measures as required by ANSI S3.6-2018, ANSI S3.39–1987 (R 2007) et seq, or other applicable standards.

The ANSI Specifications can be located and purchased at https://webstore.ansi.org/standards/asa/asaansis32018r2023

Listed equipment other than audiometers are required to be calibrated in accordance with manufacturer specifications.

Contractor/technicians must complete all training provided by the manufacturers of the Audiology equipment used in VISN 23. These trainings include calibration, maintenance, and repairs of all audiology instrumentation. Contractor shall provide documentation that supports that their technicians are trained to work on all of the audiology instrumentation used in VISN 23.

Records of all calibration(s) shall be provided no later than the end of business day following the day the calibration work was conducted.

The calibration report shall accompany the Contractor’s invoice. The invoice must show details as to the charges being billed.

A calibration report of equipment serviced shall contain, at a minimum, date of service, location, hours on-site, technician’s name, description of work activity, serial number and equipment serviced.

Payment will not be authorized without appropriate detail of charges and a calibration report for each clinic. Any charges or expenses beyond these identified on the contract will be rejected unless prior authorization was provided by the VA Contracting Officer. The purchase order (PO) number must be included on all invoices.

Small Repairs and Maintenance

Small repairs and maintenance may be performed if the cost of such repairs and maintenance is included in the cost of the calibration for the specified piece of equipment. Repair and maintenance work that would not be considered included in a normal calibration service and would incur charges beyond the defined contract, may not be performed without written authorization of the VA Contract Officer.

Maintenance Support, Emergencies, and Re-Calibration The contractor shall join with the VA in keeping the audiology equipment in full functioning order and in good operating condition as originally designed by the manufacturer.

It is expected there will be times when a piece of equipment needs to be repaired or parts replaced, including emergency repairs and part replacements, the costs of which are not defined or included in the contract. When such repair or part replacement is indicated, the Contractor shall provide the VA written notice of the nature of the repair in the form of an inspection summary report accompanied by a budgetary cost estimate in the format of a detailed line-item quote for such repair or part replacement. The budgetary cost estimate may include the cost of recalibration services due to repair or part replacement of a piece of equipment.

The contractor shall also provide a comparison quote to the VA for what repairs or replacement parts would have cost for commercial pricing, so the Government has a basis for making a price fair and reasonableness determination. In the alternative, the Contractor shall provide a copy of an awarded contract with a federal agency for the same or similar repairs.

Once it has been determined and agreed upon both by the VA and the Contractor that the additional repairs and/or part replacements are needed, monetary funds will need to be requested and approval to proceed will occur by means of a Government Purchase Card (GPC) Purchase Order if total repair expenses are less than the VA Medical Center’s GPC limit or through means of a contract modification if total repair expenses are greater than the GPC limit for that VA Medical Center, The contractor may be required to work outside normal operational hours to meet contract requirements. The VA Point of Contacts (POC) must approve work outside the normal operational hours prior to the work being performed.

The contractor shall maintain emergency availability. The contractor will provide primary and alternate POC information for emergency repairs, response within 1 business day after notification from the VA POC’s and provide on-site services within 96 hours.

IMPORTANT: Repair work and replacement parts that are not priced in the contract must be approved by the contracting officer before work begins. Repair work, replacement parts, and any work or service that is not priced in the contract which is performed by the Contractor without prior written approval of the contracting officer will be performed by the contractor at no additional cost to the government.

Conformance Standards:

Contractor shall provide services and material to ensure that the equipment functions in conformance with the latest requirements of the Occupation Safety and Health Administration (OSHA), American National Standards institute (ANSI), The Joint Commission (TJC), and Federal and VA security specifications and requirements as applicable.

The equipment shall be maintained such that it meets or exceeds the performance specifications as established in the OEM technical specifications. Additional performance specifications that exceed the OEM specifications shall be specified in writing by the VA.

Contractor/technicians must complete all training provided by the manufacturers of the Audiology equipment used in VISN 23. These trainings include calibration, maintenance, and repairs of all audiology instrumentation. Contractor shall provide documentation that supports that their technicians are trained to work on all of the audiology instrumentation used in VISN 23.

Hours Of Coverage Normal hours of coverage are (Monday through Friday) from 8:00am to 5:00pm CT, excluding federal holidays. Work performed outside the normal hours of coverage at the request of the COR will be billed at the government rate. A separate purchase order will be issued to cover the cost(s) associated with any call back service as described herein.

Check In/Out and Removal Media Scanning The Contractor shall coordinate Check In/Out and Removable Media Scanning with the facility POC(s). For any services performed on-site the Contractor shall, upon arrival at the facility, report to the facility POC to check in before proceeding to the any department and before performing any services. Prior to leaving the medical center, the Contractor shall check out with the facility POC. This check in and check out is mandatory as well as wearing the Contractor badge issued upon checking in.

The Contractor personnel shall follow all VA policies, standard operating procedures, applicable laws and regulations while on VA property. Violations of VA regulations and policies may result in citation and disciplinary measures for persons violating the law.

1. The Contractor personnel shall comply with VA Privacy Training requirements.

2. The Contractor personnel shall wear visible identification at all times while they are on the premises. Identification shall include, as a minimum, the employee’s name, position, and the Contractor’s trade name. In addition, if required the Contractor shall submit fingerprints through the VA police for issuance of a VA identification badge that shall be worn at all times while working at a VA facility.

3. VA does not provide parking space at the work site; the Contractor must obtain parking at the work site if needed. It is the responsibility of the Contractor to park in the appropriate designated parking areas. VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

4. Smoking is prohibited inside/outside any building other than the designated smoking areas.

5. Possession of weapons is prohibited.

6. The Contractor shall comply with any additional safety guidelines in place at a VA facility, which may include providing their own PPE.

Upon check in with the Facility POC and before performing any services, the Contractor shall ensure that any removable media is scanned by the Biomedical Engineering Section prior to connecting to any VA facility network, device, or system. The Contractor shall provide any removable media to Biomedical Engineering staff. Biomedical Engineering staff will perform a malware/virus scan of the Contractor’s removable media. If “nothing found” is displayed, the Contractor may proceed and use the removable media. If “nothing found” is not displayed and/or the number of detections is greater than zero, the removable media shall be presumed infected with malware and shall not be allowed to be used. The media shall be returned to the Contractor for virus removal. The Government will not perform any virus or malware removal on the Contractor’s removable media. Biomedical Engineering will report any detection to the Facility Information System Security Officer (ISSO). Failure by the Contractor to check in, check out, provide removable media for scanning, or use of any infected media is a breach of security and shall be acted upon in accordance with the terms and conditions of this agreement.

Equipment Changes Equipment may be deleted from this agreement if replaced or "in excess" during the period of this contract at the discretion of the CO. New equipment may be added as needed at the discretion of the CO. Deleted equipment will be credited in the full amount if deleted before any scheduled maintenance has been performed on it. The Government reserves the right to purchase additional equipment not contained within this agreement as well as delete existing items upon the approval of the CO. The agreement shall be updated with the addition of new equipment and existing items that are taken out of service shall be deleted upon contract renewal and upon request.

Appendix A – Equipment Inventory

Omaha-Nebraska-Western Iowa VA Healthcare System

Iowa City VA Healthcare System

FREE FIT HARNESS

AU DIOMETRIC B00THS

AUDIOMETRIC BOOTHS (Sound Suite)

Fargo VA Healthcare System

Black Hills VA Healthcare System

Rapid City CBOC

Fort Meade

Fort Meade

Fort Meade

Fort Meade

Hot Springs

Hot Springs

Hot Springs

Hot Springs

Hot Springs

Rapid City

Rapid City

Rapid City

Rapid City

Rapid City

Rapid City

Rapid City

Central Iowa VA Healthcare System

Sioux Falls VA Healthcare System

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: Offeror shall provide the following in their proposal:

ADDENDUM to 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(a) Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

(b) The following factors shall be used to evaluate quotations:

(1) Technical

a. Subfactor 1- Vendor Qualifications

b. Subfactor 2- Documentation supporting you can satisfy all requirements of Section B.2

(2) Past Performance

(3) Price

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

(1). Technical: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation’s statement of work (section B.2) and based on the information requested in the instructions to quoters section of the solicitation (provision 52.212-1). Subfactors included in the technical evaluation:

a. Subfactor 1- Vendor Qualifications: Vendor must provide documentation that supports that their technicians are trained to work on all of the audiology instrumentation

b. Subfactor 2- Documentation supporting you can satisfy all requirements of Section B.2 Statement of Work.

(2). Past Performance: The past performance evaluation will assess the relative risks associated with a quoter’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the quoter’s record of past performance. The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis.

(3). Price: The Government will evaluate the price by adding the total of all line-item prices, including all options. The Total Evaluated Price will be that sum.

(d) Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by adding six months of the quoter's price for the last potential period of performance under this contract to the quoter's total price. For example, if the contract includes option periods that are exercisable under FAR 52.217-9, the quoter's total price for the purpose of evaluation will include the base period, all option periods, and an additional six months of the last option period. Quoters must price only the base and option periods specified in the contract line-item numbers (CLINs) and shall not submit a price for the potential six-month extension of services under FAR 52.217-8. The Government reserves the right to exercise the option under FAR 52.217-8 before the end of any of the contractor's performance periods and will be exercised at the price and/or rates in effect at the time the clause is exercised. Evaluation of options shall not obligate the Government to exercise the option(s).

(End of Provision)