36C26325Q0682_1.docx

SUBJECT*

Electrical Distribution Testing

GENERAL INFORMATION

NETWORK 23 CONTRACTING OFFICE

1303 5th St Suite 300 Coralville IA 52241

POINT OF CONTACT*

Contract Specialist Steve Ashby steve.ashby@va.gov

PLACE OF PERFORMANCE

4801 Veterans Drive

St. Cloud MN

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Electrical Grid Distribution Testing Services for Saint Cloud VA Health Care System This is a combined synopsis/solicitation for commercial items and services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This is a solicitation conducted using FAR Part 13 (Simplified Acquisition Procedures).

This announcement constitutes the only solicitation information are being requested.

Solicitation number 36C26325Q0682 is issued as a request for quotation (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-01.

This procurement is a Small Business Set-Aside. Prospective offerors must be registered and current in the System for Award Management (SAM) database at time of offer to the Government (https://www.sam.gov).

Quotes will only be accepted from responsible contractors. The NAICS code for the solicitation is 238210 with a size standard of 19 million dollars.

The VA anticipates one firm fixed price contract award to provide Electrical Grid Distribution Testing Services to Saint Cloud VA Health Care System, 4801 Veterans Dr. St. Cloud, MN. 56303 The Period of Performance start date is 09/01/2025- 12/31/2025 for the Electrical Grid Distribution Testing Services.

FAR clauses 52.212-4 and 52.212-5 apply to this procurement and are included within the attached solicitation document.

Additional requirements are listed within the attached solicitation document.

The Defense Priorities and Allocations System (DPAS) does not apply to this acquisition.

Technical questions on this solicitation are due via e-mail only to Steve Ashby, Contract Officer, at steve.ashby@va.gov no later than 10:00am Central Standard Time (CST), 06/17/2023.

Responses are due to the Contracting Office by 10:00am CST, 04/29/2025. Responses are required to be emailed to steve.ashby@va.gov prior to the solicitation closing date and time. It is the responsibility of the offeror to ensure their quote is received in its entirety by the Contracting Officer before the solicitation closing.

Contact Steve Ashby, Contract Specialist, at steve.ashby@va.gov for information regarding the solicitation.

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

STATEMENT OF WORK

Maintenance, Inspection, and Testing of the Electrical Distribution System

1. Introduction:

A. This Statement of Work (SOW) describes the requirements for the maintenance, inspection, testing, and/or calibration of the Electrical Power Distribution System and all its components.

B. This SOW describes the requirements for the Qualified Electrical Contract Professionals – known as “Contractors” in this document, hereafter. Contractors who are contracted by VHA Medical Center to perform maintenance and testing of the Electrical Power Distribution System, and all its components shall meet all requirements stated in Section 2 of this SOW.

C. This SOW describes the minimum requirements to establish maintenance and testing reports.

2. Qualifications of Contractors:

A. Contractors shall be certified by the International Electrical Testing Association (NETA) as NETA Certified Technician.

Crew Leader shall hold a current Level III certification or higher in electrical testing and must be on site during contract operations.

Contractor shall also have an onsite crew leader that has completed the Occupational Safety & Health Administration (OSHA) approved 30-hour construction safety training. The OSHA 30 must be present whenever work is being performed on campus.

All subordinate employees shall have completed the 10-hour construction safety training course.

Proof of training must be provided before working on campus.

B. Contractors and employees assigned to this work shall have technical trainings, and track records of working experience in maintenance, inspection, and testing of the Electrical Power Distribution System and its components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years.

C. Contractors shall have safety trainings – either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical, and the NFPA 70E – Standard for Electrical Safety in the Workplace. Training certifications shall be submitted to the VA Contracting Officer Representative prior to work. If training certifications are not available, the contractor’s Employer shall certify that he/she has met this requirement in writing and submit it to the VA Contracting Officer Representative prior to work.

D. Contractors shall have ready access to the latest versions of the following references:

1) NFPA 70, National Electrical Code.

2) NFPA 70B, Recommended Practice for Electrical Equipment Maintenance

3) NFPA 70C, (Section 250 for grounding electrode system)

4) NFPA 780, Annex D Inspection and Maintenance of Lightning Protection Systems.

5) NFPA 70E, Standard for Electrical Safety for the Workplace.

6) NFPA 110, Standard for Emergency and Standby Power System.

7) VHA Directive 1028, Electrical Power Distribution Systems.

8) OSHA Standard 29 CFR 1910, Subparts I & S.

9) International Electrical Testing Association, Inc. (NETA) – Maintenance and Testing Specifications.

10) Operating and Maintenance manuals with equipment specifications for all electrical equipment maintained and tested. These documents may be obtained from the VHA Medical Center, or the equipment manufacturers.

E. Contractors shall be equipped with all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. Working on live/energized hazardous voltage requires the prior approval from the Hospital Director.

3. Summary of Work:

Work is to be performed at the St. Cloud VA Health Care System, located at 4801 Veterans Drive, St Cloud, MN 56303. Work is to be coordinated with Tony Arend, Lead Electrician at (320) 255-6480 Ext. 6451.

Normal business hours are from 8:00 am to 4:30 pm excluding Federal Holidays. Due to direct patient care and to keep buildings operational, vast majority of the work will need to be completed after normal business hours. Times and Hours of services may vary from building to building.

It is expected for work to start on or around September 8th, 2025; schedule to be coordinated with VA prior to work commencing. On site services must be completed no later than October 31st 2025.

Items to be cleaned, inspected, and tested are listed below. Equipment to be serviced is located throughout the campus. Site plan can be provided upon request.

Work items, definitions, and references shall comply with the latest edition of the NETA – Maintenance Testing Specifications. Work performed will follow the latest ANSI/NETA inspection and testing procedures. Contractor must also follow VHA Directive 1028, NFPA 70B, NFPA 70C, and NFPA 780 Annex D. In addition, NFPA 70B Annex H contains recommended forms for documenting inspections, testing, maintenance, and calibration of electrical equipment. Infra-red scanning does not need to be included in this requirement.

Preferred method for testing circuit breakers 250 Amps and larger is secondary injection through electronic test port as applicable. Oil sampling and testing for all medium voltage liquid filled transformers shall also be included as part of this service. Additionally, part of our substation maintenance requires battery replacement.

Contractors will be issued and are required to wear a contractor badge while on campus. Badging is issued in Building 3 and required for each employee. Badging required on the first day of work.

Below is a list of the various types of electrical equipment that shall be maintained and tested under the scope of this contract. Note that we have several different manufactures of circuit breakers that will require specific testing equipment for those makes and models. A full listing of items for inspection and testing is listed below.

A. Switchgear and Switchboard Assemblies.

B. 15-250 KVA Transformers, Dry Type, Air-Cooled, Low-voltage, Small.

C. 500 KVA Transformers, Dry Type, Air-Cooled, Low-voltage, Large.

D. Medium voltage Transformers, Liquid-Filled. (Oil analysis must meet the 2021 standards)

E. Metal–Enclosed Busways.

F. Switches, Air, Low-Voltage.

G. Switches, Air, Metal Enclosed, 13,800V (Sub-Station)

H. Switches, Air, Metal Enclosed, 34,500V (Sub-Station)

I. Switches, Air, Medium-Voltage, Metal-Enclosed.(601v-15kV) S&C Switches, Model #PME-9 Cat#65152R1-C3f2-S340.

J. Circuit Breakers, Air, Insulated-Case/ Molded-Case, 250 amps and larger.

K. Circuit Breakers, Air, Low-Voltage Power.

L. Circuit Breakers, Air, Medium-Voltage.

M. Circuit Breakers, Vacuum, Medium-Voltage

N. Protective Relays, Mechanical, and Solid State.

O. Protective Relays, Microprocessor Based.

P. Where installed, the lightening protection system must be inspected and tested for continuity to ground, ground resistance and certification in accordance with Underwriters Laboratory (UL) standard 96A and NFPA 70B, Recommended Practice for Electrical Equipment Maintenance.

Q. Ground resistance testing for the entire facility grounding system per ANSI/NETA, NFPA 780, Annex D and NFPA 70 (NEC), Section 250.60 and Section 250.106 is required.

R. Ground-fault Protection Systems.

S. Emergency Systems, Automatic Transfer Switches.

I: Buildings

Bldg. 1 Breakers: 2500A, 1200A x2, 1000A, 800A, 600A x5, 400A x10, 300A x5, 250A x2 Switches: 1200A x2, 600A x2 Transfer Switches: 1200A x2, 600A x2

Bldg. 1A Breakers: 1200A, 300A x2 Switches: N/A Transfer Switches: 100A x3

Bldg. 2 Breakers: 400A Switches: 600A, 400A x3, 200A x2, 100A x4, 60A x2 Transfer Switches: 400A, 100A x2

Bldg. 3 Breakers: 1200A, 600A x2, 400A x2, 300A x2 Switches: 600A, 400A, 200A x2 Transfer Switches: 600A, 225A

Bldg. 4&4E Breakers: 2500A x2, 1200A x2, 400A x14, 250A x6 Switches: 1200A x3, 400A x4, 150A, 100A x3 Transfer Switches: 1200A x2, 400A x4, 100A x2

Bldg. 5 Breakers: 600A, 400A x2 Switches: 200A x2, 100A x2 Transfer Switches: 400A, 100A

Bldg. 7 Breakers: 2000A, 1600A x3, 600A x2, 400A, 450A x4 Switches: N/A Transfer Switches: 1600A, 150A (1600A MTS)

Bldg. 8 Breakers: 400A Switches: 150A Transfer Switches: N/A

Bldg. 9 Breakers: Transformer 800A Switches: 400A, 200A x2, 100A x5 Transfer Switches: 260A, 100A

Bldg. 28 Breakers: 2000A, 1600A, 1000A, 600A x2, 400A x2, 250A x7 Switches: 800A, 600A x2 (1 in the attic), 400A x6, 250A, 200A x2, 100A Transfer Switches; 400A, 100A

Bldg. 29 Breakers: 1600A, 600A, 400A x6 (2 on xfrms), 250A x4 Switches: 100A Transfer Switches: 400A x2, 225A

Bldg. 48:

Breakers; transformer 2000A, 1200A x2, 800A, 400A x3 (1 in attic), 250A x2 Switches; 400A x7, 100A x5 Transfer Switches; 400A, 100A

Bldg. 49 Breakers: 2000A, 1200A x3, 1000A, 800A, 600A x2, 400A x8, 250A x7 Switches: 800A, 400A x4, 200A Transfer Switches: 1200A, 400A x2

Bldg. 50 Breakers: 1000A, 800A x2, 600A x2, 400A x2, 300A, 250A Switches: 1200A, 800A, 600A, 400A x2, 200A, 100A Transfer Switches; 800A, 600A, 100A

Bldg. 51 Breakers: 1600A, 1200A x2, 400A, 300A x2, 250A Switches: 1200A, 200A x2 (1 in Attic) Transfer Switches: 800A, 400A, 100A

Bldg. 57 Breakers: 400A Switches: N/A Transfer Switches: N/A

Bldg. 59 Breakers: 800A x3, 400A x3, 250A Switches: 800Ax2 Transfer Switches: 800A

Bldg. 88 Breakers: N/A Switches: 200A Transfer Switches: N/A

Bldg. 95 Breakers: 1600A, 600A x2, 400A x3 Switches: 200A, 150A Transfer Switches: 150A, 100A

Bldg. 111 Breakers: 800A, 600A x2, 400A, 250A x5 Switches: 600A, 100A x3 Transfer Switches: 600A, 400A

Bldg. 112E Breakers: 2000A, 1200A x3, 800A x3, 400A x6 Switches: 200A Transfer Switches: 150A

Bldg. 112W Breakers: 3000A, 1600A, 1200A x2, 800A x2, 400 x5, 250A x2 Switches: 2500A x2, 100A Transfer Switches: 260A

Bldg. 113 Breakers: 3000A, 1600A, 1200A, 800A x3, 400A x2, 250A x4 Switches: 2500A x2, 100A Transfer Switches: 260A

Bldg. 114 Breakers: 1200A x2, 800A, 250A x6 Switches: 1200A x2 Transfer Switches: 1200A

Bldg. 115 Breakers: 800A, 400A x3 Switches: 400A, 100A x3 Transfer Switches: 400A x3

Bldg. 116 Breakers: 1600A, 1200A x2, 250A x2 Switches: 800A, 400A, 200A x2, 100A Transfer Switches: 800A, 400A, 100A

Bldg. 117 Breakers: 2500A, 1200A, 800A x2, 400A x5, 250A x2 Switches: 2500A x2 Transfer Switches: 260A

Bldg. 118 Breakers: 1600A, 1200A x2, 1000A, 800A x2, 250A x11 Switches: 1200A, 100A x2 Transfer Switches: 1200A, 100A

Bldg. 119 Breakers: 1200A, 600A, 400A x2, 250A x5 Switches: 2500A x2 Transfer Switches: 250A

Bldg. T 101 Breakers: 400A Switches: 400A, 200A Transfer Switches: 600A

Parking Structure Breakers: 400A, 250A x2 Switches: N/A Transfer Switches: 225A, 100A

II: Substation. (S&C Switchgear Cat# CDA-807392 X2) Breakers; 15KV-1200A Vacuum Breakers x6 Capacitor Bank; 15KV 3 stage Capacitor Bank and controls x2 Relays; Sel-351 Schweitzer Relays x6 Medium Voltage air switches; metal enclosed x8, (4@ 34,500V and 4@ 13,800V) Source Transfer Switch; 3 section 15KV-1200A transfer Switch & associated components x2 Batteries to be changed in switchgear under this contract; Cyclone BC Cell 2-volt 25AH x48 each and WKHR12-55C/FR-EP standby x20 each

IV: Switches and Transformers

4. Required Documentation:

A. Provide complete written report of the work. Information shown in the report shall be as follows:

1) Company’s name, address, telephone & FAX numbers.

2) Name and signature of contractors who perform the maintenance and testing.

3) VA Work Contract Number, name, and number of VA Contracting Officer.

4) Date and Time of work.

5) Copies of contractors’ valid licenses, professional and training certificates.

6) Descriptions and model number of specialized tools and equipment used, such as torque wrench.

7) Location, Type, Name, and nameplate information of electrical equipment to be maintained and tested.

8) Descriptions of work items.

9) Testing data for any/all electrical equipment listed above.

10) Reference materials such as equipment manufacturer’s specifications, coordination study, etc.

11) Remarks on conditions of electrical equipment. List all deficiencies, if any.

12) Recommended corrective actions, if any.

B. Submit one (1) hard copy of the complete written report, and one (1) electronic version of the report in Microsoft Word or PDF format to the Chief of Engineering Service within (60) calendar days of on-site services completion date. All reference materials shall be included in the electronic version of the report, either through scanning or other means of electronic text import methods.

C. Contractors shall report deficiencies that are deemed critical or catastrophic immediately to the Contracting Officer, and Chief of Engineering Service for immediate actions.

See attached document: S03 RFQ 36C26325Q0682.

image1.emf ooxmlPackage1.xlsx Sheet1

S&C Medium Voltage Switches 13,800V Liquid filled Transformers, Building-voltage

1 Bldg 94-208V

2 10-240V

3 Bldg 9-208V, Bldg 111-480V

3A Bldg 115-480V

4 Bldg 28-208V

5 Bldg 2-208, Bldg 2A-480V

6 Bldg 1-208, Bldg 1B-480V, Bldg 1C-208V

7 Bldg 1A-208V

8 Bldg 3-208V

9 Bldg 116-480V

9A Bldg 96-208V, Bldg 114-480V

10 Bldg 51A-208V, Bldg 51B-480V

11 Bldg 50-208V

12 Bldg 49-480V

12A Bldg 48-208V, Bldg 48A-480V

13 Bldg 29-208V

14 Bldg 88-208V, Bldg 95-208V

15 Bldg 4-208V, Bldg 5-208V

15A Bldg 4A-480V, B4E(IT)-480V

16 Bldg 7-208V, Bldg 59-480V

17 Bldg 8-208V, B118-480V

18 Bldg 57-208V

Substation 34,500V to 13,800V (x2)

Total of 22 switches Total of 36 Transformers