S02 36C26325Q0675 0003.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 5

0003 05-14-2025

36C263

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St Suite 300 Coralville IA 52241

36C263

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St, Suite 300 Coralville IA 52241

36C26325Q0675

04-30-2025

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 05-19-2025 10:00 am CDT

See CONTINUATION Page

This is amendment 0003 to RFQ 36C26325Q0675 The purpose of this amendment is to provide answers to questions received for RFQ 36C26325Q0675.

This Amendment will change the due date for bids to Monday,5/19/2025 at 10:00 am Central Time.

The new due date extends the solicitation 5 days.

Jesse Sweesy Contracting Officer

VA-VHA-RPOC-2023-0042

CONTINUATION PAGE

1. Should curbing outside of the parking lots be painted. - No, only curbs inside of the parking lots should be painted, reference the drawing provided for clarity.

2. Should company make asphalt repairs – Yes, repairs should be considered for repair along with any major cracking in the parking lots, highly recommend pointing out areas the contractors intend on addressing in their submittals.

3. There is construction north of the ER parking lot, what is our responsibility – anything outside of the construction zone fencing, while remaining inside the lot should be addressed as best as possible.

4. Timetables for work to be completed – All work should be done after hours or on weekends to minimize parking impacts, contractor shall notify the COR as to the schedule and the VA will attempt to block off the area after the workday before work is to commence as best as we can, we cannot guarantee there will be a completely empty lot. For the Emergency room lot this should be done in 2 phases to ensure that parking is always available for the emergency room.

5. Are the lot cross walks included – the crosswalk on the southeast corner of the handicap parking lot should be included, and the 2 crosswalks on the northeast corner of the ER parking lot should be included (ER crosswalks should be done in 2 phases as well to not hinder access).

6. Design Layout: We understand the VA will provide a design layout during the initial project meeting. Can you confirm if this layout will include stall counts, dimensions, and striping/stenciling for ADA compliance and emergency zones?

Yes, the VA will provide a design layout, this layout will be available to the contractor before the project kickoff meeting.

7. Work Windows: The solicitation emphasizes work during after-hours and weekends to minimize disruption. Can the Emergency Room lot be completed in phased closures, or is it acceptable to close half the lot at a time as long as 24/7 access is maintained?

The VA is expecting all work to be performed after normal work hours (7am-4pm central) and/or during weekends in order to minimize the impact to patient parking available. The emergency room shall be done in at least 2 phases in order to maintain constant availability to parking for the Emergency room. The handicap parking lot can be done in as many phases as required by the contractor to safely and quickly perform the work.

8. Material Submittals: Will contractors be required to submit specific material data sheets for crack filler, seal coat, and paint as part of the proposal, or is that required post-award?

Questions and Answers, NWI Parking Lot Procurement, Solicitation 36C26325Q0675

The VA highly recommends submitting all pertinent information during bidding proposals on this contract, to include materials proposed to be used.

9. Staging and Mobilization: Will there be a designated staging area onsite for materials and equipment during the work period?

A designated staging area can be arranged if required, this size and location can be discussed with the COR during the project kickoff meeting.

10. ADA Marking Standards: Will the ADA striping and signage layout follow federal minimums, or are there specific Nebraska VA standards we should review and follow?

ADA standards shall be followed.

11. Documentation Requirements: Will there be a standard reporting format (e.g., VA-issued template) for weekly updates and documentation, or can contractors provide their own formatted reports?

Reporting of progress and issues can be done directly with the COR. This reporting can be done informally via email or other contracts provided at the time of the project kickoff meeting.

12. Security: Are background checks or advance badging required for our personnel, or will ID badges be issued on-site daily?

Security background checks and badging is not required for this contract.

All activities will be performed outside of the hospital building. It is expected that the contractor’s foreman/supervisor, log in with the engineering department when onsite, during normal work hours.

13. The period of performance for this work in 5/15/2024 to 9/30/2025. Is that correct of does it start 5/15/2025?

The POP starts on 5/15/2025. 2024 is a typo with the contract and will be correct before award date.

14. Is there a specific date/day the VA would like the work completed?

There is no VA desired start date, as long as work is completed before 9/30/2025.

15. Please confirm there is no concrete work to be performed on this project.

There is no concrete work to be performed, only repairs should be of surface cracking which should be filled with industry standards materials

16. In the handicap lot, will the VA move and replace all of the concrete posts (with signs on them) and the portable concrete curbs (near the motorcycle parking) or is the contractor required to move them and replace them?

The contractor is responsible for prepping the site, to include moving signs, and parking stops.

17. If the cracks are over a certain width, does the VA want the contractor to cut, remove, and replace asphalt in these areas?

No cutting of concrete or asphalt is authorized in this contract, neither is pouring new concrete to fill existing cracking. All repairs to cracking should be performed by an industry standard crack filling material.

18. If there are potholes or other damaged asphalt, does the VA want the contractor to cut, remove, and replace asphalt in these areas? If so, can you mark them on a map or on the actual asphalt for the contractors, so we can fairly bid the project?

No, see previous answer for question 17.