S06 - 36C26325Q0648 0001 - Solicitation Amendment.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

05-28-2025

36C263 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

316 Robert Street N. STE. 506 St. Paul MN 55101

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

316 Robert Street N. STE. 506 St. Paul MN 55101 To all Offerors/Bidders

36C26325Q0648 05-09-2025

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 06-04-2025 12:00 CDT

The purpose of this amendment is to:

1. Include an additional item that offerors must submit when providing their quotes to the Contracting Officer.

See INSTRUCTIONS TO OFFERORS in Section E. E.2 52.212-1 Addendum and also E.12 52.212-2 EVALUATION - SIMPLIFIED ACQUISITION PROCEDURES of attached document S02 - 36C26325Q0648 - Solicitation - Amended.

2. Provide answers to questions that have been submitted regarding the solicitation. See CONTINUATION PAGES for additional information.

Traci Johannes Contracting Officer

VA-VHA-RPOC-2025-0004

***NOTE TO VENDORS: All responses to vendor questions are noted in RED.***

1. Is this a brand new contract or is there an incumbent performing these services?

The Minneapolis VA Medical Center has had previous Moving Services contracts.

2. If not brand new, could you please provide the current / previous contract number?

Previous contracts can be found through searching the Federal Procurement Data System at https://www.fpds.gov/fpdsng_cms/index.php/en/.

3. Is the Government is satisfied with their performance, or are you seeking a different approach with this recompete?

This solicitation is to establish a new Base + 4 Option Periods contract to replace an expiring contract. Previous contracts are irrelevant to this solicitation.

4. Are there any specific small business set-aside goals or socioeconomic contract vehicle preferences (such as 8(a) or WOSB) associated with this solicitation that your office aims to fulfill under this procurement?

Market research was conducted for this procurement, and a full and open competition solicitation was subsequently issued to meet the needs of this requirement.

5. Will this opportunity be issued as a multiple-award IDIQ or a single-award BPA, and what is the expected period of performance?

No, this is neither a multiple-award IDIQ nor a single-award BPA. The period of performance is indicated in Section B.2 PRICE/COST SCHEDULE of the attached amended solicitation document.

6. Regarding the pre-quote assessment scheduled for May 21, 2025, at the Minneapolis VA Medical Center, will the names of the companies that attend the site visit be released following the assessment?

No.

7. Is attendance at the site visit mandatory in order to submit a responsive quote?

No.

8. Would the moving technicians be considered as full-time employees or is it going to be an as needed basis?

The Moving Technicians will typically be scheduled for three (3) days per week for eight (8) hours per day. The days will most likely be Tuesday, Wednesday, and Thursday each week; however, due to holidays or larger scheduled moves, it may be possible that these days need to be flexible or that the Moving Technicians could work a 40 hour week. Schedules for moves are provided approximately one (1) week in advance for planning purposes.

9. Do you have a historical usage (in case it is as needed basis)?

The historical usage is 24 hours per Moving Technician with two (2) Moving Technicians per week.

10. Do the handling materials need to be included on the hourly rate?

Per B.4 STATEMENT OF WORK, Section 3.b. and 3.c.:

b. The Contractor shall provide all labor, equipment, tools, vehicles, supplies, and materials necessary to perform all tasks related to moving furniture and supplies. The Contractor shall furnish all packing supplies and equipment to include, but not limited to:

· Furniture pads and blankets (if needed)

· Hand trucks and furniture dollies

· Miscellaneous hand and power tools needed to disassemble and reassemble office equipment.

c. Moving bins/totes will be provide by the MPLS VAMC. These bins/totes will remain the property of the MPLS VAMC. Veteran Affairs Employees are responsible for packing these totes. Contractor shall move them from present location to the destination written on each tote.

The Offeror’s quote should reflect appropriate pricing based on the requirements of the attached amended solicitation document. It is the Offeror’s responsibility to thoroughly read the document and price their offers accordingly.

11. Is there a breakdown of the labor types involved in the “Moving Technician” role (e.g., truck driver, general labor, installer)? Should these roles be priced individually or as part of the overall Moving Technician designation? Are there any other specifications or guidance regarding how you would like the Moving Technician role to be priced, especially if it includes multiple responsibilities like driving, installation, or general labor?

No, there is no such breakdown. The Moving Technicians are expected to be able to drive the truck, uninstall and reinstall furniture, move furniture and totes, and perform all other aspects of the Statement of Work. Offerors are expected to thoroughly read the solicitation and its requirements and price their offers accordingly.

12. Can you provide any information on any vehicle-related costs, such as daily or hourly rates for a large box truck (≥ 24’), which the table currently estimates for 20 days?

Offerors are to provide a quote for a daily rate. The truck is on an as-needed basis and will be scheduled in advance. The VA estimates needing the truck for 20 days annually; however, this could be more or less depending on the VA’s needs.

13. Do you need rates for more than Technician 1 and Technician 2? It sounds like some days there is a need for a complete move crew to move a specific area or department. Will those go on a quote by quote basis or do you want a break down of rates and definitions per crew personnel?

No, there will only be two (2) Moving Technicians per the Rate Table in the amended solicitation document. See Questions 8 and 11 above.

14. How will the moves that go on outside of the Twin Cities metro area (outstate and Wisconsin) be handled? Are they on a quote by quote or are we expected by be onsite to locations as directed by the facilities reps when needed? If so, I presume that the drive time or travel time to those outlaying locations would be paid?

This Moving Services contract encompasses all facilities that fall under the Minneapolis VA as listed in B.4. STATEMENT OF WORK, Section 3.a. See Question 8 above. The hourly rate in the Rate Table will be charged for the time spent traveling to and from the locations listed as CBOCs outside of the Minneapolis/St. Paul area. Travel time to get to/from work prior to or after a scheduled eight (8) hour workday at the Minneapolis/St. Paul area facilities is not authorized for payment as this is considered normal commute to/from work. Only work performed onsite in the Minneapolis/St. Paul area during the eight (8) hour workday can be invoiced unless there is authorized travel to/from a CBOC outside of the Minneapolis/St. Paul area.

15. Will any electrical or plumbing disconnects & reconnects be done by licensed VA contractors or staff?

Electrical, data and plumbing will be dealt with by VA Staff.

16. Will all disposal items be discarded on VA Property or will we need to take some items offsite for disposal?

All wood and metal furniture will be disposed of on-site. Precious metal (copper, brass, etc.) will be disposed of at a local recycling center. See B.4 STATEMENT OF WORK, Section 3.f.