36C26325Q0306.docx

SUBJECT*

Fire Alarm Testing/Inspection Central Iowa VAHCS POP: 03-01-2025 to 02-28-2026 Base +4

GENERAL INFORMATION

SET-ASIDE

Network 23 Contracting Office (NCO 23) Sioux Falls VA Healthcare System 2501 W. 22nd St.

Sioux Falls, VA Healthcare System

POINT OF CONTACT*

Contract Specialist Marie Weathers marie.weathers@va.gov 605-347-2511

PLACE OF PERFORMANCE

3600 30th St.

Des Moines IA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Fire Alarm Testing/Inspection Services for the Central Iowa VA Healthcare System This is a sources sought notice only and it is not a solicitation announcement. The purpose of this sources sought notice is to gain knowledge of qualified potential contractors and their socio-economic size classification in accordance with NAICS code 541350 Fire Alarm Testing/Inspection Services. Responses will be used by the Government to make appropriate acquisition decisions. After a review of the responses to this sources sought notice, a solicitation announcement may be posted. A response to this sources sought notice is not an adequate reply to a potentially forthcoming solicitation.

The Central Iowa VA Health Care System located in Des Moines, Iowa is seeking qualified potential contractors to provide Fire Alarm Testing/Inspection Services for the Central Iowa VAHCS. Refer to the attached document titled “Statement of Work - Fire Alarm Testing/Inspection Services” for additional details and information.

To respond to this sources sought notice, please complete the attached form titled “Response Form to Sources Sought Notice” and email the information requested to Marie Weathers, Contracting Specialist, , at marie.weathers@va.gov . The closing date and time of this sources sought notice is January 7th 2025 at 10:00 AM Central Time. This is not a solicitation and in no way obligates the Government to award any contract. Additionally, a response to this sources sought notice is not a request to be added to a prospective bidders list or to receive a copy of any forthcoming solicitation.

Sources Sought Notice

Sources Sought Notice

Sources Sought Notice

Statement of Work - Fire Alarm Testing/Inspection Services

FIRE ALARM INSPECTION, TESTING, AND REPORTING SERVICE

1. BACKGROUND. The VA Central Iowa Health Care System has a need for fire alarm inspection, testing, Fire Alarm system upgrade and reporting services in accordance with National Fire Protection Association (NFPA 72) to ensure all applicable codes, regulations and standards are being met. Inspections, testing and reporting will be conducted semi-annually on designated Simplex Fire alarm systems. Fire Alarm system upgrade will be conducted FY25. The services are required for a base year period and four (4) one-year option periods.

2. APPLICABLE CODES, STANDARDS AND REGULATIONS:

• NFPA 101 Life Safety Code – Most Recent Edition

• NFPA 72 National Fire Alarm and Signaling Code – Most Recent Edition

• NFPA 80 - Standard for Fire Doors and Other Opening Protective - Most Recent Edition

• NFPA 105 – Standard for Smoke Door Assemblies and Other Opening Protective - Most Recent Edition

• VA Fire Protection Design Manual – Most Recent Edition

• Simplex Manufacturer’s maintenance manuals.

• Simplex Manufacturer’s scheduled maintenance recommendation.

3. CONTRACTOR RESPONSIBILITES.

The Contractor shall furnish all labor, materials, tools, equipment, transportation, and certified personal to perform fire alarm testing and inspection services in accordance with the technical guidance listed below. Contractor will be responsible for all transportation cost at no cost to the government. Services will be provided at structures on the VA-CIHCS main campus at 3600 NW 30th Street, Des Moines, IA 50310.

4. TECHNICAL GUIDANCE.

a. Inspection -Technicians performing work shall be NICET Level 2 Certified.

b. Fire Alarm system upgrade- Technicians performing work shall be NICET Level 4 Certified.

bc. The contractor shall always maintain a safe work area. This includes checking in with Safety Office (Life Safety Manger) to get contractor badges, properly barricading the work area from access by un-authorized personnel and the use of proper personal protective equipment by inspection technicians.

c. Inspect and test all currently installed dampers in accordance with all applicable codes, standardsstandards, and regulations.

d. Test off-site notification system to ensure compliance within 90 seconds per NFPA requirements.

e. A complete report of all alarms will be provided to the Life Safety Manager. The report provided by the contractor must be The Joint Commission (TJC) approved/accepted. The report must identify what edition the inspection was conducted under. The VA Technical Representative must agree with the current edition.

f. A summary report of the inspection/test (Joint Commission Standard EC.02.03.05 SG-INSP-102) will be provided to the Life Safety Manager. The Fire Alarm and Detection System Inspection Report will include, as a minimum, the following information:

i. Deficiency Report. Discrepancies to be grouped by device type for each area and location and device type.

ii. Proposed Recommendations Report. Recommendations for each testing/inspection section, grouped by device type.

iii. Comments Report. Comments for each testing/inspection section, grouped by device type.

iv. Inspection Summary. Listed by Inspection item, total inspected, passed, failed, not inspected, and passed after repair.

v. Quarterly and Semi-Annual Fire Alarm System Report of Inspection for all testable items.

vi. Duct Detector Inspection Results

vii. Heat Detector Inspection Results

viii. Smoke Detector Inspection Results

ix. Pull Station Inspection Results

x. Alarm Notification Device Inspection Results

xi. Electromechanical Releasing Devices

xii. Air Handler, Fan, and Fan Shutdown Device Inspection Results

xiii. Remote Power Supply Inspection Results

xiv. Sensitivity Testing Detail Test Results

g. The operational test of the alarms shall verify that the alarm operates properly and that no components are damaged, rusted/corroded, misaligned or misadjusted.

h. Repair work:

i. If additional repairs are required to make an alarm operational, provide the nature of the repair and a budgetary cost estimate needed in the inspection summary report.

ii. Any additional charges claimed must be approved by the Contracting officer before service commences. Any additional work performed by the contractor without the prior written approval of the CO will be performed by the contractor at no additional cost to the government.

i. Panel Listing Building Number Panel Type

1/1W 4100ES

2 4100ES

3 4010

4 4100ES

5 4100ES

6M 4100U

7M 4100ES

9 4010 10 4020 11 4010ES & 4100U (main control Panel) 12 4100U 21/24 4010 25 (Cottage) 4100ES Parking Garage 4010ES Warehouse (new) 4100ES

j. Fire Alarm system updates Buildings 3,9, and 23-24:

Have 4010 Classic panels that need replaced with a 4007ES. Existing devices are compatible with the new 4007ES.

Building 1 / 1W has a 4100ES panel:

Qty 1 SPS power supply that needs replaced with an ES-PS power supply.

Qty 1 of 4120 network interface card and fiber modem that needs replaced with the ESNet network interface card and fiber modem.

Qty 4 of Mapnet cards that need replaced with the new IDNet cards.

Qty TBD of Mapnet field devices that need to be replaced with IDNet compatible field devices. Requires use of a TrueStart meter to determine existing device types and quantities of IDNet compatible devices.

Building 2 has a 4100ES panel:

Qty 1 SPS power supply that needs replaced with an ES-PS power supply.

Qty 1 of 4120 network interface card and fiber modem that needs replaced with the ESNet network interface card and fiber modem.

Building 4 has a 4100ES panel:

Qty 1 of 4120 network interface card and fiber modem that needs replaced with the ESNet network interface card and fiber modem.

Building 5 has a 4100ES panel:

Qty 1 of 4120 network interface card and fiber modem that needs replaced with the ESNet network interface card and fiber modem.

Replace 34 (1st floor 12 rooms, 2nd floor 12 rooms, 3rd floor 10 rooms) notification appliances in sleeping rooms to incorporate a 520Hz fundamental frequency of 520hz audible per NFPA 72 Building 6M has a 4100U panel:

Qty 1 of system CPU needs replaced for a 4100ES CPU.

Qty 1 SPS power supply that needs replaced with an ES-PS power supply.

Qty 1 of 4120 network interface card and fiber modem that needs replaced with the ESNet network interface card and fiber modem.

Building 7 has a 4100ES panel:

Qty 1 SPS power supply that needs replaced with an ES-PS power supply.

Qty 1 of 4120 network interface card and fiber modem that needs replaced with the ESNet network interface card and fiber modem.

Building 10 has a 4020 panel:

It needs to be replaced with a 4100ES. The existing field devices are conventional / zone style devices and are required to be replaced.

Building 11 Boiler has a 4010ES panel:

Qty 1 of 4120 network interface card and fiber modem that needs replaced with the ESNet network interface card and fiber modem.

The remaining equipment is up to date.

Building 11 Boiler has a 4100U Network Display Unit (NDU) panel:

Qty 1 of system CPU needs replaced for a 4100ES CPU.

Qty 1 of 4120 network interface card and fiber modem that needs replaced with the ESNet network interface card and fiber modem.

Qty 1 of SDACT that needs replaced with a Connected Services Gateway (CSG) module.

Qty 1 of SPS power supply that needs replaced with an ES-PS power supply.

The remaining equipment is up to date.

Building 12 has a 4100U panel:

Qty 1 of system CPU needs replaced for a 4100ES CPU.

Qty 2 SPS power supplies that needs replaced with an ES-PS power supplies.

Qty 1 of 4120 network interface card and fiber modem that needs replaced with the ESNet network interface card and fiber modem.

The remaining equipment is up to date.

Building 25 has a 4100ES panel:

Qty 1 of 4120 network interface card and fiber modem that needs replaced with the ESNet network interface card and fiber modem.

The remaining equipment is up to date.

Parking Garage has a 4010ES panel:

Qty 1 of 4120 network interface card and fiber modem that needs replaced with the ESNet network interface card and fiber modem.

The remaining equipment is up to date.

New Warehouse has a 4100ES panel:

Qty 1 of 4120 network interface card and fiber modem that needs replaced with the ESNet network interface card and fiber modem.

The remaining equipment is up to date.

Replace the Boiler Plant IMS computer along with all building graphics that is compatible with the upgraded Fire Alarm System.

All buildings on site with fire alarm systems (1-7,9,10,23,25, Boiler Plant, new Electrical Building, and new Warehouse) have 4120 network interface cards and fiber modems that need to be replaced, with ESNet series equipment.

5. SECURITY, SAFETY, AND HEALTH REQUIREMENTS. The Security and Safety Requirements pertains to station policy for projects performed at the Central Iowa Health Care Center. Safety and health concerns are taken seriously at this facility. All employees of the Contractor are expected to strictly adhere to these regulations and requirements. This is exceedingly important, since we must be primarily concerned for the safety and health of our patients. In this regard, OSHA Standards may protect worker safety and health, but they have minimal benefit for protecting the safety and health of our patients, due primarily to their differing medical conditions. Review this information as orientation with your personnel performing work on site. Where the requirements as outlined in thisthis, or other regulations are differing, the more stringent shall apply.

a. Security Plan:

i. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

ii. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

b. Security Procedures:

i. Secure all construction areas, especially mechanical and electrical rooms against entry of unauthorized individuals including patients.

ii. Unless specified, working hours other than regular working hours will require authorization by the contracting officer. Regular work hours for the medical centercenters are Monday–Friday, 8:00 a.m. to 4:30 p.m.

iii. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

iv. For working outside the “regular hours” as defined in the contract, The General Contractor shall give three (3) working days’ notice totoo the Contracting Officer and/or VA Technical Representative so that arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

v. No photography of VA premises is allowed without written permission of the Contracting Officer and/or VA Technical Representative.

vi. VA reserves the right to close downclose or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer and/or VA Technical Representative.

c. Key Control:

i. The general contractor's superintendent and/or primary representative will be issued necessary keys daily for those areas outside the construction barriers that require their access (i.e. utility closets, electrical closets, mechanical spaces, etc.) and return these keys at the end of each business day. No more than two keys/day will be issued. The Engineering Office will maintain a logbook to account for these keys. Contractors that fail to return these keys will be assessed a $25.00 charge.

d. All publications listed below shall be followed and adhered to while conducting repairs, testing, maintenancemaintenance, and inspections.

• National Fire Protection Association Standards. (NFPA) (most recent edition)

• National Electrical Code. (NEC) (most recent edition)

• Joint Commission (TJC) requirements.

• VA Fire Protection Design Manual. (most recent edition)

6. FACILITY HOURS OF OPERATION

a. Normal hours of operation are Monday through Friday from 8:00 AM to 4:00 PM Central Time, excluding federal holidays. All work shall be performed during normal hours of operation unless prior approval from the VA Technical Representative is received.

b. Contractor may be authorized to provide services after hours and on weekends.

Contractor must obtain prior approval from VA Technical Representative before working after hours. No additional fees shall be authorized for after hour service.

c. No service shall be performed before 7:00 AM or after 9:00 PM unless prior authorization is received from the VA Technical Representative.

d. Federal holidays observed include:

i. New Year's Day (January 1)

ii. Birthday of Martin Luther King, Jr. (Third Monday in January)

iii. Washington's Birthday (Third Monday in February)

iv. Memorial Day (Last Monday in May)

v. Independence Day (July 4)

vi. Labor Day (First Monday in September)

vii. Columbus Day (Second Monday in October)

viii. Veterans Day (November 11)

ix. Thanksgiving Day (Fourth Thursday in November)

x. Christmas Day (December 25)

xi. Also included would be any other day specifically declared by the President of the United States to be a federal holiday.

7. FACILITY-SPECIFIC GUIDANCE

a. Department of Veterans Affairs facilities are smoke-free. No smoking on the grounds and/or property of the Des Moines VAHCS. Smoking inside of vehicles is also not allowed.

b. Government Parking. Contract employees shall park in designated parking locations.

The location will be provided by the Des Moines VA Technical Representative.

c. Possession of weapons on Government property is prohibited. Enclosed containers, including tool kits, shall be subject to search at any time.

d. Contractor Employee Conduct and Behavior. Contractor employees shall be professional at all time, not use profanity, or make/use derogatory comments while on Government property.

e. No alcoholic beverages or drugs are allowed on the installation.

f. Any violation on Federal Property may result in a citation answerable in the United States (Federal) District Court, not a local district, state or municipal court. This includes traffic citations on Federal property.

See attached document: Response Form to Sources Sought Notice.

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