36C26325Q0275_1.docx

SUBJECT*

Lenel Server Maintenance Service Base Plus 4 Option Years Iowa City VA Health Care System

GENERAL INFORMATION

SET-ASIDE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network 23 Contracting Office (NCO 23) 111 South 18th Plaza, Suite C151/152 Omaha NE 68102-2077

POINT OF CONTACT*

Contracting Specialist Alberta Mickells Alberta.Mickells@va.gov

PLACE OF PERFORMANCE

Iowa City VA Medical Center

601 Highway 6 West

Iowa City IA

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

No phone calls. Send any responses by e-mail only. As this is a Sources Sought Notice for market research purposes, the Government will not accept any technical questions at this time.

This is a Sources Sought Notice to determine small business sources capable of providing Lenel Server Maintenance and services per this notice under NAICS 541513 (Computer Facilities Management Services). Small business size standard is $37 million. Product Service Code (PSC) is DG01 (IT and Telecom Network Support Services).

BACKGROUND:

THIS IS A SOURCES SOUGHT NOTICE BEING RELEASED PURSUANT TO FEDERAL ACQUISITION REGULATION (FAR) PART 10: MARKET RESEARCH. This notice is issued solely for informational, market research, and planning purposes only. It does not constitute a solicitation or a promise to issue a solicitation in the future. This notice does not commit the Federal Government to contract for any service at this time.

Further, the U.S. Department of Veterans Affairs, Network Contracting Office (NCO) 23/ Supply Services Team 2 is not at this time seeking offers and will not accept unsolicited offers.

Respondents are advised that the Federal Government will not pay for any information or administrative costs incurred in response to this notice. All costs associated with responding to this notice will be solely at the responding party’s expense.

Responses to this notice are not offers and cannot be accepted by the Federal Government to form a binding contract. Although the term “offeror” is used in this notice, your respective organization’s response will be treated as information only and shall not be used as an offer.

OBJECTIVE:

The objective of this notice is to conduct market research to determine if there are Service Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) sources, or any other Small Businesses capable of providing Lenel Server Maintenance and Services for the Iowa City, IA VA Health Care System.

DESCRIPTION OF SERVICE:

See Attached Proposed Statement of Work.

PLACES OF PERFORMANCE:

See Attached Proposed Statement of Work.

POTENTIAL SCOPE OF WORK:

See Attached Proposed Statement of Work.

POTENTIAL CERTIFICATIONS AND LICENSURE:

See Attached Proposed Statement of Work.

SUBMITTAL OF RESPONSES:

Responses shall be sent via electronic mail only by 10:00am Central Standard Time (CST), 02/18/2025 to:

All responses and questions must be emailed to Alberta.Mickells@va.gov and must include in the subject line: Sources Sought Iowa City VA – Lenel Server Maintenance Service

POTENTIAL SOURCES SHALL PROVIDE THE FOLLOWING INFORMATION IN THEIR RESPONSE:

1. Company name, address, phone number, primary contact(s), e-mail address.

2. State if your firm distributes the Brand Name items, or Equal items.

3. SAM UEI number.

4. NAICS (North American Industry Classification System) code 541516 that your firm, provides services for Lenel Server Maintenance Service

5. State if your firm is a large business, small business, service-disabled-veteran-owned small business, veteran-owned small business, HUB zone 8(a), women-owned small business or a small disadvantaged business.

6. State if your firm has the required items on Schedule (FSS, GSA, SEWP, other…).

7. Provide a letter from the manufacturer verifying your firm is an authorized distributor and or the Original Equipment Manufacturer.

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

STATEMENT OF WORK

LENEL SOFTWARE MAINTENANCE CONTRACT

1. SCOPE: Contractor shall furnish all labor, software, and expertise necessary to provide software maintenance and support of Lenel Security System server, and client PC’s at the Iowa City VA Medical Center in accordance with the attached equipment list (Attachment 1).

2. CONTRACT PERIOD: Contract period shall be one year beginning March 2, 2025. The contract will also contain the provision for 4 more one-year option renewal.

3. QUALIFICATIONS: To be considered eligible for consideration, bidders must have a field service technician located in the Eastern Iowa area. Bidders must also have field service technicians that have been adjudicated through the Department of Veterans Affairs required background screening for accessing IT spaces. Bidders must provide, upon request, documentation of said investigations for every employee that will be working on site under the terms of this contract.

4. SERVICES TO BE PROVIDED:

A. General:

Contractor will provide the necessary manpower and supervision to properly execute the software maintenance and Licensing support of the equipment listed in Attachment 1. At the end of the updates the contractor will provide a physical CD/ DVD of the software provided. Licensing for a Tier 2 (257-512) readers is requested.

B. Repair:

The contractor will provide scheduled or routine maintenance and troubleshooting on software/licensing services.

C. Routine Maintenance:

The contractor will provide manufacturer software updates and service patches as they become commercially available on all equipment listed in Attachment 1. These upgrades and updates will be coordinated with the VA and performed at a time mutually agreed upon by the VA and the contractor.

D. New Equipment: Equipment may be added or deleted from the service contract as needed upon notification by the Contracting Officer (to be documented in writing via contract amendment), but maximum allowable servers and/or clients under this service agreement is 8.

5. TERMS AND CONDITIONS:

A. User Responsibility: The contractor will not be held responsible under the terms of this contract for repairs to equipment necessitated by user abuse and/or misuse of equipment.

B. Exclusions: Service does not include electrical work external to the equipment.

Attachment 1: EQUIPMENT LIST

1. 9 West the Lenel Client PC (Dell OptiPlex 990/BZ0GTR1)

2. Laptop in the Electronics Shop (Dell Latitude E6420/FK5HXR1)

3. Laptop in the Electronics Shop (Dell Latitude E6420/FK6CXR1)

4. Police Lenel Client PC (Dell OptiPlex 990/BYZHTR1)

5. Police Lenel Server (Dell PowerEdge R730/DMQLQD2)

6. Operator Lenel Client PC (Code Green Monitor) (Dell OptiPlex 990/CFMXZQ1)

7. 1st Floor Pharmacy Lenel Client PC (Dell OptiPlex 790/GQPDXR1)

8. Building 20 Research Lenel Client PC (Dell OptiPlex GX620/CFC9YB1)

Lenel Video Equipment Previously on service agreement is NOT required on this contract.

1. 1W ER Lenel Client PC (Dell OptiPlex 755 / SN # BFG5GF1)

2. 1E54 Escort Service Client (Dell OptiPlex 755/ SN # CGG5VF1)

3. Lenel Network Video recorder RACK (LNVR 1) MFG PN OEM-D1430-02 Model = 3U-LNVR // SD# T533747 // SSN#1616917

4. Lenel Network Video recorder RACK (LNVR 2) MFG PN OEM-D1430-02 Model = 3U-LNVR // SD# T533747 // SSN#1616918

5. Lenel Network Video recorder RACK (LNVR 3) MFG PN OEM-D1730-00 Model = PC-LNR-3U-8 // SD# T551556 // SSN#1668489

6. Lenel Network Video recorder RACK (LNVR 4) MFG PN OEM-D1730-00 Model = PC-LNR-3U-4 // SD# T559886 // SSN#1699122

7. Lenel Video Remote Monitor PC #1 RACK (Dell OptiPlex 755 / 9H3WDH1)

8. Lenel Video Remote Monitor PC #2 RACK (Dell OptiPlex 755 / FH3WDH1)

9. Lenel Video Remote Monitor PC #3 RACK (Dell Precision T3500 / 9VNBTR1) End of Document

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