36C26325Q0014 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 5

36C568

Department of Veterans Affairs Black Hills VA HCS

113 Comanche Rd.

Ft. Meade SD 57741

36C263

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

316 Robert Street N. STE. 506 St. Paul MN 55101

To all Offerors/Bidders

36C26325Q0014

10-03-2024

X

X X

12:00pm central time on 10/10/2024

X 1

The purpose of this amendment to the solicitation is to answer vendor questions and extend out the quotation due date.

See below for questions and answers.

The bid due date has been extended. Quotes are now due no later than 12:00pm central time on 10/10/2024.

Additional questions must be received by 12:00pm on 10/08/2024.

Cameron Rick Contracting Officer

1. Could you please provide a detailed breakdown of the types of medical waste that will be included in this contract? Specifically, will we be handling sharps, biohazardous waste, pharmaceutical waste, or other types of regulated medical waste?

A: Biohazardous waste only. No sharps or anything that would qualify as Hazardous waste.

2. Are there any specific handling or disposal requirements for particular waste streams, such as hazardous or controlled substances?

A: Disposal requirements are the responsibility of the contractor and must follow all state and federal regulations.

3. Can you share estimated monthly waste volumes or a projected range? This will help ensure the proposed pricing reflects actual service needs.

A: Estimated pounds of waste is 142,500 pounds per year for all sites combined. Ft.

Meade VAMC estimated at 111,000 pounds per year. Hot Springs VAMC estimated at 30,000 pounds per year. Rapid City CBOC estimated pounds is 1,500 per year.

4. How frequently will waste collection be required—daily, weekly, biweekly, or on an as-needed basis?

A: Anticipated turnaround to drop off an empty refrigerated semi-trailer and depart with the full trailer is approximately every 7-10 days at Ft. Meade. Anticipated pick-up at Hot Springs is two times per month. Anticipated pickup at Rapid City it one time per week.

5. Are there any special access or security protocols for the Black Hills VA Health Care System, particularly at the Ft. Meade site?

A: Contract personnel may be required to undergo a background security check.

6. Will services be required at multiple locations within the Black Hills VA system, or will they be centralized at Ft. Meade?

A: Contractor responsible for pick-up at each location. VA personnel at Ft. Meade will transport waste from cooler to the semi-truck. The contractor is responsible to pick-up waste from the coolers at Hot Springs and Rapid City for transport to disposal site(s).

7. Will the VA provide containers or packaging for the collection of medical waste, or is the contractor responsible for supplying these items? If so, are there specific requirements for container types or sizes?

A: Contractor shall provide at a minimum at least twenty-four (24) at the Hot Springs site and at least six (6) at the Rapid City site, 30-gallon red reusable containers, or equal type. Contractor shall provide a refrigerated semi-truck staged at Fort Meade for a pickup of the trailer every 7-10 days. Contractor shall provide all containers (boxes), bags and required packaging material necessary to perform this contract. Contractor’s reusable collection containers shall be odor free and must be fully enclosed, leak proof, fire retardant and shall be cleaned and sanitized with a hospital grade EPA registered disinfectant prior to drop off at each individual site. Amount should be in accordance with the estimated amount of waste generated per year. The semi-truck uses cardboard Regulated Medical Waste boxes lined with “biohazard waste” bags that must be provided by the contractor.

8. Are there any additional regulatory requirements we need to be aware of, outside of standard OSHA and EPA regulations?

A: Contractor shall comply with all appropriate VHA Directives; Occupational Health and Safety Administration; U.S. Department of Transportation (USDOT); U.S. Environmental Protection Agency (USEPA); and State of South Dakota Regulated Medical Waste (RMW) regulations as they pertain to the packaging, transportation, and treatment of regulated medical waste.

9. Will the VA require any specific reporting or certifications, such as waste disposal logs or destruction certificates?

A: Contractor shall provide a copy of the medical waste manifest at the time of pick up to allow for tracking of regulated medical waste. When invoices are submitted for payment, a second copy of the completed manifest with appropriate signatures will have a minimum of the following information indicating; the facility, the date of pick up, the date of destruction, the number of containers, the weight of the containers, shall be submitted to the Contracting Officer Representative. At a minimum, this information is to be submitted monthly. All manifests and invoices shall be provided to the Fort Meade VA Facility.

10. Can you confirm what specific licenses or insurance coverage will be required for this contract, particularly if there are VA-specific mandates?

A: Contractor shall submit copies of all appropriate permits/licenses along with the proposal package. The Contracting Officer Representative shall maintain copies of the permits/licenses. The Contractor shall assure that the Contracting Officer Representative has copies of all current permits/licenses. Any changes shall immediately be brought to the Contracting Officer Representative’s attention and all permits/licenses for treatment/transportation, etc., shall be always kept current. This requirement includes the certificate of insurance, as well as the state issued permits/licenses.

11. Will there be performance metrics or key performance indicators (KPIs) that the contractor needs to meet? Are there any penalties associated with not meeting these standards?

A: See page 8-9 of the solicitation.

12. Is monthly or periodic reporting of collection and disposal activities required, and if so, what format should this take?

A: See above.

13. Is there a preferred pricing format for this solicitation, such as a price per pound of waste or per service visit?

A: See Price / Cost Schedule in the solicitation. Additionally, expanded pricing will be accepted in a separate document(s).

14. Will there be a provision for separate billing of additional services, such as emergency pickups or after-hours services?

A: Additional services outside the scope of this contract must first be approved by the Contracting Officer prior to any work being conducted. If this occurs, a separate line item may be added to the contract for these additional services.

15. Is there an incumbent contractor currently providing these services? If so, would it be possible to access any historical data or reports on the prior contract’s performance?

What is the value of the previous contract?

A: This information cannot be provided during the solicitation phase of the procurement.

Contractors may search the Federal Procurement Data System (FPDS) here if they would like to view similar contracts with the Federal Government.

16. Could a site visit be possible?

A: Yes, site visits are possible. Interested vendors are to contact Mickey Busse at 605- 720-7137 to schedule a visit. Site visits must be completed by 4:00pm central time on 10/08/2024.

17. Does the refrigeration trailer required to run on electricity? If it is, what is the voltage?

A: No, the refrigeration trailer should run off a self-contained generator

18. Can the refrigeration trailer run on diesel?

A: Yes, the generator may run off of diesel fuel.

19. Is this trailer located at your loading dock?

A: No, the trailer is staged in a parking lot on the outskirts of the facility.

20. Can the pick-up for the refrigeration trailer be put on a schedule instead of calling when it is full?

A: Anticipated turnaround to drop off an empty refrigerated semi-trailer and depart with the full trailer is approximately every 7-10 days at Ft. Meade.

21. If there is an emergency pick up because it is full we can go and pick it up?

A: Yes, if the trailer is full prior to when pick-up is to regularly occur a representative from the VA will inform the Contractor. The Contractor has 72 hours after notification to pick-up the full trailer and provide an empty trailer.

22. Is a trailer necessary for the Ft. Meade location or can the contractor pick up waste from the Ft. Meade cooler every Monday?

A: Due to the size of the cooler and the amount of waste generated daily, the cooler can hold only one- or two-day’s worth of waste

23. Does the waste need to be refrigerated?

A: Yes

24. Would a refrigerated storage unit be acceptable in lieu of a refrigerated trailer?

A: This could be discussed however, the storage unit must be sourced and maintained by the contractor. The Black Hills HCS would not supply any utilities for the unit.