36C26324R0008 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 6

None

36C263

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

Daniel Vagts

316 Robert Street N. STE. 506

St. Paul MN 55101

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

316 Robert Street N. STE. 506

St. Paul MN 55101

To all Offerors/Bidders

36C26324R0008

X

See CONTINUATION Page

X 1

The purpose of this amendment is to extend the closing due date to 11-13-2023 (11:59 AM)(CST).

This amendment also provides Answers to the Questions received.

Daniel Vagts

Contract Officer

Questions and Answers

1. How are the hours specified in this requirement determined? Are the 5 personnel expected to collectively work a total of 10,400 hours?

Answer: Yes

2. Does the Government expect the inclusion of weekend hours or hours outside of the regular 40-hour workweek in this calculation?

Answer: Some of the General Radiology 40-hour shifts include weekend hours.

3. Are the additional hours beyond the standard 40-hour workweek considered as overtime?

Answer: Yes, Overtime is not included in regular shifts. OT is voluntary and paid time and half.

4. What percentage of the services will be performed at each location?

Answer: 1 Tech Northwest Metro 40 hours week. 100%

4 Techs Minneapolis 100%

5. Is there is an estimate for number of hours needed for each specialty (General, MRI, & CT) at each location?

Answer: All the hours are for General Radiology immediate staffing, CT and MRI Techs are listed to obtain a price in case of a short-term emergency staffing comes up.

6. The Performance Work Statement does not specifically list a license as part of the required qualifications, but licenses are requested in the instructions. Are licenses for proposed DRTs required for submission?

Answer: ARRT licenses is required for the VA for all DRT’s and CT and MRI techs must be licensed in there specialty also.

7. Section 1.1 indicates 1 year of experience is required for DRTs, but the evaluation factors mention a 2-year experience requirement. How many years’ of experience is required for proposed DRTs?

Answer: 1 full year required 2 preferred. I will be updating the evaluation sub factor to switch to 1 year required.

8. There are mentions in PWS to “DRTs and RVTs”. Can you please define “RVTs”/confirm if that is relevant to the current effort?

Answer: Typo error. No RVTs requested in this contract. RVTs will be removed from the PWS upon award.

9. Since the schedule section mentions call requirements for CT and MRI specialties, would the government please consider adding an on-call

Answer: Yes, I will be updating the schedule of services with CLIN for on-call.

11. Section 2.15.3 mentions that contractors shall ensure shifts changes “within 1 hour of notification of contractor staff being unable to complete shift”, but section 2.16.2 indicates replacements for key personnel are not required until the employee does not report to work for 3 consecutive workdays. Can you please clarify in what scenarios and timeframe the contractor is responsible for providing a replacement for DRT absences/call.

Answer: If contract staff is calling in sick for the day contractor will notify within 1 hour of the shift if the shift starting.

If contract staff fails to report no show no call to assignment for 3 consecutive workdays contractor responsible to provide new staff replacement within 5 business days.

12. Who has the current contract and how much was it awarded for?

Answer: New requirement.

13. Is the contract currently fully staffed or are there openings?

Answer: No

14. On page 9 of the solicitation it states “SERVICES REQUIRED: The Contractor shall provide

11,648 hours of certified Diagnostic Radiological Technologists (DRTs) (R) (CT) (MRI), for a variety of shifts to provide services onsite in accordance with the specifications contained herein to beneficiaries of the Department of Veterans Affairs (VA) and the Minneapolis VA Health Care

System (MVAHCS) Contractors (DRTs) must-have at least one year experience and certified by the American Registry of the of Radiologic Technologists (ARRT).”

Do all of the DRTs need to be triple certified for (R), (CT) & (MRI)?

Answer: We are mostly requesting multiple general DRTs who only need the (R) certification. We do not need CT techs at this time but do have a need for a weekend MRI technologist, who must be certified (R) and (MRI)

15. If all DRTs aren’t required to be triple certified, will the VA please provide the preferred mix of individuals with the specific certifications?

Answer: We are mostly requesting multiple general DRTs for the shifts listed in the PWS.

We do not need CT techs at this time (positions filled since the contract was requested) but do have a need for a weekend MRI technologist(one), who must be certified (R) and

(MRI).

16. Will the government require interviews for proposed DRT’s prior to services being provided? If so, will those be in-person or via video (i.e. zoom)?

Answer: Current resumes will be enough.

17. 3.2.7 What will be the expected scheduling structure of the individual DRT FTEE, there are multiple options for potential shifts and coverage? In the event services are provided on holidays or OT is accrued, what will be the appropriate multiplier to calculate for pay and invoicing?

ANSWER: OT is paid at 1.5 and holidays are paid double.

18. Can you provide a copy or a link to the most up to date approved federal holiday schedule?

https://www.bing.com/ck/a?!&&p=57a5a2f336e74a37JmltdHM9MTY5ODk2OTYwMCZpZ3VpZD

0xYmY2YzkyYy1hNGIyLTY0ZTMtMTkyZC1kYWI1YTUxZTY1MzkmaW5zaWQ9NTUyNA&ptn=

3&hsh=3&fclid=1bf6c92c-a4b2-64e3-192d-dab5a51e6539&psq=federal+holidays+2024+calendar&u=a1aHR0cHM6Ly93d3cuY2FsZW5kY

XItMTIuY29tL2ZlZGVyYWxfaG9saWRheXMvMjAyNA&ntb=1

19. 4.1 – Is the government requiring all 5.6 DRT to be competent in providing CT, MRI, and General radiology procedures OR an FTEE for CT procedures, MRI procedures, and General radiology procedures? If the government is requiring a more specialized need for procedures, could you provide a breakdown of FTEE per procedure?

Answer: We are mostly requesting multiple general DRTs for the shifts listed in the

PWS. We do not need CT techs at this time(positions filled since the contract was requested) but do have a need for a weekend MRI technologist(one), who must be certified (R) and (MRI).

https://www.bing.com/ck/a?!&&p=57a5a2f336e74a37JmltdHM9MTY5ODk2OTYwMCZpZ3VpZD0xYmY2YzkyYy1hNGIyLTY0ZTMtMTkyZC1kYWI1YTUxZTY1MzkmaW5zaWQ9NTUyNA&ptn=3&hsh=3&fclid=1bf6c92c-a4b2-64e3-192d-dab5a51e6539&psq=federal+holidays+2024+calendar&u=a1aHR0cHM6Ly93d3cuY2FsZW5kYXItMTIuY29tL2ZlZGVyYWxfaG9saWRheXMvMjAyNA&ntb=1 https://www.bing.com/ck/a?!&&p=57a5a2f336e74a37JmltdHM9MTY5ODk2OTYwMCZpZ3VpZD0xYmY2YzkyYy1hNGIyLTY0ZTMtMTkyZC1kYWI1YTUxZTY1MzkmaW5zaWQ9NTUyNA&ptn=3&hsh=3&fclid=1bf6c92c-a4b2-64e3-192d-dab5a51e6539&psq=federal+holidays+2024+calendar&u=a1aHR0cHM6Ly93d3cuY2FsZW5kYXItMTIuY29tL2ZlZGVyYWxfaG9saWRheXMvMjAyNA&ntb=1 https://www.bing.com/ck/a?!&&p=57a5a2f336e74a37JmltdHM9MTY5ODk2OTYwMCZpZ3VpZD0xYmY2YzkyYy1hNGIyLTY0ZTMtMTkyZC1kYWI1YTUxZTY1MzkmaW5zaWQ9NTUyNA&ptn=3&hsh=3&fclid=1bf6c92c-a4b2-64e3-192d-dab5a51e6539&psq=federal+holidays+2024+calendar&u=a1aHR0cHM6Ly93d3cuY2FsZW5kYXItMTIuY29tL2ZlZGVyYWxfaG9saWRheXMvMjAyNA&ntb=1 https://www.bing.com/ck/a?!&&p=57a5a2f336e74a37JmltdHM9MTY5ODk2OTYwMCZpZ3VpZD0xYmY2YzkyYy1hNGIyLTY0ZTMtMTkyZC1kYWI1YTUxZTY1MzkmaW5zaWQ9NTUyNA&ptn=3&hsh=3&fclid=1bf6c92c-a4b2-64e3-192d-dab5a51e6539&psq=federal+holidays+2024+calendar&u=a1aHR0cHM6Ly93d3cuY2FsZW5kYXItMTIuY29tL2ZlZGVyYWxfaG9saWRheXMvMjAyNA&ntb=1 https://www.bing.com/ck/a?!&&p=57a5a2f336e74a37JmltdHM9MTY5ODk2OTYwMCZpZ3VpZD0xYmY2YzkyYy1hNGIyLTY0ZTMtMTkyZC1kYWI1YTUxZTY1MzkmaW5zaWQ9NTUyNA&ptn=3&hsh=3&fclid=1bf6c92c-a4b2-64e3-192d-dab5a51e6539&psq=federal+holidays+2024+calendar&u=a1aHR0cHM6Ly93d3cuY2FsZW5kYXItMTIuY29tL2ZlZGVyYWxfaG9saWRheXMvMjAyNA&ntb=1

20. Will the government allow traveling DRT’s to work on this solicitation? If so, will reimbursement be required to be included in the hourly cost rate or will reimbursement for travel, lodging, and per diem be provided?

Answer: Travelers are ok . Must be included in the hourly rate.

21. Factor 1 – Technical Sub Factor B Experience/Skills

• How does the government require the structure in providing the list and volumes of imaging exams the DRT has performed?

Answer: Just a list of procedures they are competent to perform. We are evaluating experience.

22. Factor 1 – Technical Sub Factor C Collaborative Skills:

• By whom does the professional letters reference need to be completed by? Will a supervisor or Colleague be appropriate?

Answer: Yes

23. The instructions for Part 1 - Technical requests “cost and pricing documentation to help determine fair and reasonable pricing” but this requirement is not mentioned in the evaluation factors for the Technical. Please confirm if this information is still required in the Technical?

Answer: Yes.

• If so, can you please define the level of documentation being requested? For example, will a narrative on market research including relevant online salary data be sufficient?

Answer: Yes, that would be sufficient.

24. Are single or multiple awards expected to be made?

Answer: Single

25. Should Parts/Factors 1-3 be each submitted as their own document?

Answer: Yes

26. Is the Service Contract Act wage determination requirements applicable to this solicitation?

If so, could we please be provided with the appropriate wage determination for this locale?

Answer: Not applicable.

27. What will be the anticipated period of performance start date?

Answer: 12-01-2023.

28. Will the currently utilized reference form (attached to email) be adequate to submit with proposed DRT’s?

Answer: Yes, I do not require certain format.

29.

• Is item 1 (type and scope of practice) intended to refer to the offeror or proposed DRTs?

Answer: Offeror.

• Is the requirement for past/pending malpractice/tort claims referring to the proposed DRTs, the offeror, or both?

Answer: Both

• Can you please clarify how item 4 (list of four professional references) differs from the list of relevant contracts from the offeror requested under item 2 and/or the letters of reference for the proposed DRTs requested in the Technical?

Answer: Technical is reviewed by the Technical Evaluation Team, Past Performance is reviewed by Contracting Officer.

On item 2, please confirm if offerors should provide the email address of their customer point of contact who can speak to their performance or if the intention is for offerors to provide the email addresses of their placed contract personnel?

Answer: Contact information is helpful.